Adding Own Arrangements

  • 0 step
  • WetuWetu

Getting Started

In order to add Own Arrangements in your Itinerary, you will need to be in the Accommodation Step of the Itinerary Builder.

Adding Own Arrangements

When you get to the Accommodation Step, this is where you will Add Own Arrangements. Input your tour accommodations as usual, until you get to the point in the tour where you need to include the Own Arrangements, then select 'Own Arrangements' instead of Accommodation. Should you have details to add to the Own Arrangements, you can do so by either entering the name of the accommodation where the clients will be staying during this time (if you know this - preferable) or you can enter the general area (Durban, Kruger National Park, Okavango Delta, etc). Then fill in the other details, such as the number of nights like you do when adding normal accommodation.
**Note:** You can add Own Arrangements at any point in the Accommodation Step.

Mapping Own Arrangements

In the Route Builder Step, you will notice that the map does not automatically connect your points as it needs some guidance as to how the Own Arrangements connects with the rest of the tour. 
To ensure smooth travel transitions for clients, begin by selecting the mode of transportation from their previous night's accommodation to their Own Arrangements. For example, if clients need to travel from their 'Own Arrangements' in Cape Town to Ellerman House, enter the start and end locations under 'Own Arrangements.' Think of the start location as the drop-off point and the end location as the pickup point. It's important to choose locations linked to Wetu points, such as lodges, National Parks, airports, harbours, malls, or waterfronts. Avoid using overly general locations like towns or cities, as this can lead to inaccurate routing.
**Note:** Even if in the Accommodation Step you entered Cape Town as your 'Own Arrangement' location, in the routing you have to pick somewhere specific, such as the airport, for the routing to display correctly.

Important Notes

You can still load flight/transfer information to the legs before and after the Own Arrangement legs of the trip. \ \ Select the icons next to the mode of transport to add in the information.
You can't select the mode of transport between the start and end points of the Own Arrangements. Start and end points can be different destinations, but then you will have a gap in your routing. For example, if your start point (drop-off point) for Own Arrangements is Cape Town International Airport and your endpoint (pick up point) is Eastgate Airport, then the arrangements between the two will not show on the map.
You can have multiple Own Arrangements per itinerary, even back to back. If this is the case, then it is very important to ensure that your methods of transport between Own Arrangements are correct in order to get the best routing output. If you are arranging flights/transfers between Own Arrangements, to get the best routing, it is recommended that you split the arrangements. For example, if you have arranged the flights for clients who are staying in Cape Town, flying to Durban to do their own thing for 3 nights, and then flying to Johannesburg to do their own thing for 2 nights, instead of entering Own Arrangements for 5 nights, split the two and then you can do the routing of the flights between the two destinations.
This Scribe is in tip-top shape!Leave feedback if there are any issues with this Scribe