You will then be presented with 5 sub-sections to edit

**Event details** provides the space to add:

**Title**: this is the title or name of the event.

**Description**: this is where you enter the description of the event, e.g. what it is about and any other information you think potential delegates should or might want to know.

**Event Group (mandatory field)**: select the relevant Event Group from the drop-down menu. There must be an event group for each event.

**Event Group Category**: select the relevant Event Group Category from the drop-down menu. This is where you can further categorise your groups, e.g. levels or types.

**Type**: enter the type of event it is here (the wording is down to your own discretion), e.g. Seminar/In house.

**Contact**: this is where the contact information for the event goes.

**Duration Type**: select the relevant duration type from the drop-down menu.

**Terms & Conditions**: here you can select specific terms and conditions which are applicable to this event or just keep the default terms and conditions.

**Certificate**: this will always be set to default unless you run multiple certificates. You will need to choose the correct certificate if you have multiple options.

Tick *Require Coursework* if delegates are required to complete coursework in order to pass the course

Looking to share an event that is being run by a partner organisation? You can use the *External Event* options to host an event on your site, even if you're not running it

**Event Occurrences:** This feature allows you to add multiple occurrences of the same event, to save having to input all the information multiple times (even if the same event is being held but at a different location) and facilitate your reporting

Select an in-person or virtual location from the dropdown menu

Farnham House
Merton Civic Centre
MS Teams
Phew HQ
Samuelson House

Add the number of places available on your course

Add the number of places left on your course, and the number of reserved spaces (if required)

Add the name of the trainer(s) in this field

Add any comments that you want to display on the front-end, e.g. - location parking instructions etc.

**Website Published Date** allows you to choose when each occurrence becomes bookable for delegates. This tool is useful as it allows you to add all your yearly occurrences of an event in one go, and then choose when they become active

Select the appropriate Time Type from the dropdown

Click this option to add the time, date and meeting link for your occurrence

**Date:** Choose the date of the event from the calendar dropdown

**Start/End Time:** add the times into the appropriate fields

**Online Meeting Link:** If you're running the event through MS Teams or Zoom, add the meeting link, this will be shared with delegates in the reminder emails

**Running an event over a number of days?** Add multiple days and times to an occurrence by using the '*+ Add Date and Time*' button.

### **Prerequisite Events**

When building the course, you are able to set and maintain the rules that govern the prerequisite requirements for booking on to each specific event.

For example, if you are setting up a course entitled *XYZ Level* 2, your prerequisite would be that the delegate has completed *XYZ Level 1* within the last 6 months.

You are able to set as many prerequisites as needed using the 'add rule' button. The perquisites tool also has an *and/or* feature, e.g. - a delegate needs to have complete *XYZ Level 1* **or** *XYZ Level 2* before booking onto *XYZ Level 3,* but you could also set the prerequisites to be that a delegate has to have complete *XYZ Level 2* **[[and]]** *ABC Level 1* before booking onto *XYZ Level 3.*

**Other Event Settings**\
These are the event defaults that were added when your system was setup, including booking closure information, reminder emails & cancellation period.

These can be found in the [Site Settings](https://academy.phew.org.uk/en/knowledge/how-to-amend-site-settings)

These only need to be updated if the event you are creating requires adjustments to your default settings, email templates etc.

Any changes made to the event settings will only impact that event, and will not affect any others or the default site settings

**Event Materials**

This means that you can make it possible for delegates to access pre and post event materials that may aid them for the event or after the event.

**Pre-Event**: this allows you to add any documentation for the delegate to peruse before the event. These are given to delegates once they are signed into an event and will be available if they login to their account.

**Post Event**: this allows you to add any documentation for the delegate to\
peruse after the event.

If you are using pre-event materials, you **must make sure** the correct email component is added, see [How to Edit Email Templates](https://academy.phew.org.uk/en/knowledge/how-to-edit-email-templates)

Once all sections have been completed, click *Add Event*.

You can come back and edit any your chosen options at any point after creating the event

Create a New Event in the LMS