In order to add a function sheet, you will need to select the +Add icon in the right hand side.

Click the "Name" field, you will then need to give the Function Sheet a name, for example wedding, private party or Day Delegate meeting.

Click the "Description" field and enter in the details for the function sheet.

You will then need to link the type of event this function sheet belongs to by clicking in the event type box, you will see a list of default event types such as wedding. If the event type you are looking for is not in the drop down list to choose from you can create this by going to Administration &gt; Option Sets &gt; Event Types.

Select the ones you want this to available on.

Click the "Display Order" field to enter in where you would like this displaying.

You have the option to tick 'Make this the default function sheet for selected event types' box if you want this to be the default template for the events chosen. This tick box will determine whether or not your newly created Function Sheet will be automatically applied to the event type/s that you select during the set up process, or if you would prefer to manually select which Function Sheet to use each time you create a new event.

 ADD FUNCTION SHEET
Name
Description
Event Types 
Bank Holiday
1 Day Course
2 Day Course
3 Day Course
5 Day Course
Afternoon Tea
Exclusive Whole Property hire
Extra Type
Funeral
Private Dinner
Private Function
TESTING TESTING
Ticketed Event
Wedding
×Private Dinner
×Private Function
×Ticketed Event
Display Order
Make this the default function sheet for selected event types?
 Use the editor below to create a Function Sheet template for an event. You can use the dropdowns to insert fields into the template that will be populated automatically.
Snippets	
Reservations Table (Per Guest) - A table showing a row for each room reserved for the event
Reservations Table (Per Reservation) - A table showing a row for each room reserved for the event
 Insert Snippet
Custom Field	
adaadd
Area
Articles
ArticlesCost
BookerAddress
Bookercontact
BookerName
Bridedad
BrideName
ChairCoversNeeded
CompanyAddress
CompanyName
CustomEventTimeFrom
CustomEventTimeTo
DateFrom
DateFromFull
DateTo
DateToFull
DelegateMenu
DepositDue
Description
DJBOOKED
EventAdditionalInfo
EventManager
EventName
EventType
FingerBuffet
FingerBuffet1
GroomName
Heidi
HouseAccountBalance
HouseAccountInvoiceName
HouseAccountNumber
Itinerary
LeadBookerEmailAddress
LeadBookerTelephoneNumber
Menu
OnDayContactEmail
OnDayContactTelephoneNumber
PackageCost
PageBreak
Photographer
PreOrders
RatePlanName
RatePlanNames
ReservationsCost
RichText
RoomLayoutOnly
Rooms
RoomsWithLayout
RoomsWithLayoutAndTimes
RoomsWithTimes
Services
ServicesCost
Status
TableWine
Test01
TestyMcTestEvent
TimeFrom
TimeTo
TotalAttendees
TotalAttendeesForEventPackage
TotalCost
TotalEventCost
TotalReservationsCost
WelcomeDrinks
 Insert Field
Custom Image	
Property Logo
Property Image
 Insert 
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You will then see a table underneath where you can start to set up your template, you can type up you details or use the table icon to make this look clean and formatted.

For the templates we recommend you use custom fields which are event fields for your function sheet, we have lots of system generated ones such as allergies, booker name, menu, total attendees. Custom Fields consist of square brackets so the information can be system generated once you pull your function sheet. To insert the custom field you are wanting to add first onto your function sheet, firstly click into the table where you would like to insert the text, then you will need to click on the drop down arrow of the custom fields box and choose what you would like to insert, such as Bride's Name, the click 'Insert Field'.

In order to find your function sheet, you can navigate through the pages

Click into the function itself in order to edit or amend information.

Hopsoftware

This guide is essential for anyone tasked with organizing Christmas events, as it provides a step-by-step approach to creating customized function sheets that streamline the planning process. By following the outlined instructions, users can efficiently set up event details, link specific event types, and use custom fields for automatic data generation, ensuring a professional and organized presentation. Additionally, the option to designate default function sheets allows for easier management of multiple events. Overall, this resource simplifies event planning and enhances the user experience.

Creating a Function Sheet in Events