This screen lists any events that have been created, you can search them by name, event status and date range. This overview can be printed off and can be narrow down by choosing a specific type of event you want to search for or print.

When you first go to the Manage Events page the statuses showing will be Offer, Provisional, Confirmed and In Progress by default. You can expand this by clicking on any of the other statuses; completed, cancelled and/or show historic, whichever boxes are grey are the ones that you have selected.

Click the drop down on the right hand side if you would like to print or download the Function Sheet by clicking on the dropdown arrow next to the printer icon on the right hand side.

If you have numerous function sheets set up for the event type you will be given the option for each of these here.

To set up a New Event, click the +Add button on the top right of the screen.

Event Type...
Bank Holiday
1 Day Course
2 Day Course
3 Day Course
5 Day Course
Afternoon Tea
Exclusive Whole Property hire
Extra Type
Funeral
Private Dinner
Private Function
TESTING TESTING
Ticketed Event
Wedding

Select the "Function Sheet" required for the event,

Use Default...
SmithsFS
MenuTastingTest
TESTCharges
PrivateMeeting
Withdesc
test

Select the "Confirmed" option if this is a confirmed event or pick from the drop down options for Provisional, Offer or In Progress.

Offer
Provisional
Confirmed
In Progress
Completed
Cancelled

Click the "DD/MM/YYYY" field to enter the Start and End date.

Click the "Number of Adults" fields and enter the amount you will need.

Click here to add in the description of the Event.

Click here to add in any further information on the event or for the guests - "Additional Info for Guests"

Click "Menu" to add in any information on the events choice of Menu for the Event.

Click the box and enter in the Lead Booker or add the individual with the plus icon next to this box.

The name will appear below the Lead Booker box once selected.

There are several options within the Event, as seen below, which include Custom, Event Rooms, Rates, Notes, Reservations, History, Revenue.

Click "Custom" - this is where all the custom fields you have created for this specific event type will appear and can be completed accordingly.

Click "Event Rooms" - this lets you allocate a room or several rooms to your event, if you have multiple rooms you can set the times the event will be in each room, you can edit or add new rooms in Events &gt; Rooms if you need to do so.

A Team Panic Room
Ballroom
Ballroom 2
Banquet Suite
Boardroom
Classroom 1
Exam Room 1
Fox Room
Function
Hall
Meeting Room - Day Use
Meeting Room 1
Meeting Room 2
Meeting Room 3
Meeting Room 7
Meeting Room 8
Meeting Room 9
Private Bar
Private Lounge
Purbeck Suite
Ritz
Stark Towers
Swimming Pool

Click the drop down to select the Event Room,

Click this checkbox to set a time for the Event Room.

Select the date and time from the drop down calendar.

Details
Custom
Event Rooms
Rates
Notes
Reservations
History
Revenue


 Add Event Room
Event Date: 2024-12-20 17:00 - 2024-12-20 23:55
	Event Room	Layout	Event Room Times	
	
A Team Panic Room
Ballroom
Ballroom 2
Banquet Suite
Boardroom
Classroom 1
Exam Room 1
Fox Room
Function
Hall
Meeting Room - Day Use
Meeting Room 1
Meeting Room 2
Meeting Room 3
Meeting Room 7
Meeting Room 8
Meeting Room 9
Private Bar
Private Lounge
Purbeck Suite
Ritz
Stark Towers
Swimming Pool
	
Whole Bar (60 people)
	
Set Time for this Event Room?
	
	
From	
	
To	
	
 Save
 Save & Exit
 Cancel
 

This is where you can choose which one of your packages you would like to apply to the event, you can add separate articles if you wish by click 'Add Charge', selecting an Article (with the option to charge per guest, amount or quantity by ticking the box below the chosen article and enter a price). You can add multiple charges, there is also the option to add services which will be charged per person.

Wedding Package Silver
Church and Charity Residential 2021 (£100.00)
2 Day Learning Course
5 Day Course
Course Lunch and snacks
Ruby 28
Sunday Lunch Test Package HMH
HMH TEST Wedding
business residential HH
11
DDR Wrong
Just Meals
Birthday Package
Wedding Silver package
Wedding Winter package
Cocktail Night
Romance package
Roman package
Christmas Buffet
stag pack
C+C2019
Xmas Lunch
Funeral Package B
DDR
24 Hour DDR
afternoon tea basic
afternoon tea luxury
day delgate
Daily Meeting Rate
membership
24 RT ADVANCE PURCHASE
24 RT ROOM ONLY
24 RT BB
24 RT OTA ROOM ONLY
Day Delegate Rate
Wedding Silver
WED_GOLD

Click "Notes" - this is where you can put any notes specific to the event, you can also add multiple attachments here or link documents such as the contract, the event must have been saved first to allow the adding of attachment.

Click "Reservations" - this is where you can directly add bedroom reservations linked to the event, the process is the same as in the Reservations &gt; Manage Reservations screen.

Click "History" - this will show any changes that have been made to the event and includes the date, time and user who made these.

Click "Revenue" - this shows you all charges (articles) added to the event and show the forecasted revenue, the revenue can be edited from here if needed by clicking on the pencil icon to the right of the prices.

Click "Christmas Party Night" to go back to the Event itself or select the Manage Events to be taken back to the list of Events for the property.

Hopsoftware

This guide is essential for anyone looking to effectively manage and create events using Hop Events, providing a comprehensive walkthrough of the process. It offers valuable insights into navigating the interface, organizing event details, and maximizing the functionality of the platform, including printing options and revenue tracking. By following this guide, users will save time and enhance their event planning efficiency, ensuring all necessary details are captured and accessible. Whether you're a beginner or seeking to refine your skills, this resource will help streamline your event management process.

Creating an Event in Hop Events