Creating and Managing your first Meet in Captyn

    • Kyle Mills |
    • 0 step |
    • 3 minutes
      Click here.
      Click "Meets & Times"
      Click "Add"
      Click the "Import events" field. **And Import your .ev3 File**.
      Edit the presentation of your meet by clicking the gear icon
      Add a meet description, upload pdfs, and click "Save"
      Click "My Team’s Settings"
      Edit the course prioritization if applicable.
      Edit the per individual event and relay event costs.
      Add as many per-swimmer fees as needed
      Click "Save"
      Click "Visibility & Response"
      Click on the gear icon to set the dates of when swimmers are allowed to see the meet, and submit entries/declarations for the meet.
      Edit the viewable date
      Edit the Response time frame here
      Set the deadline to respond, and when responses are enabled.
      Click "Save"
      To bulk invite all training groups: Click this checkbox to select all eligible training groups. You can also select individual training groups.
      Click the Actions button
      Click "Edit settings for selected groups"
      Display this meet to selected swimmers
      Choose what you are requesting from these groups. Are the swimmers/parents going to request specific events? Or are they just going to declare for the meet, and the coach will do the entries?
      Click here to allow parents/swimmers to request their events.
      Click "Save"
      Now, let do some entries! Click "Entries by Swimmer"
      Click "OPT IN" to see only the swimmers that have opted in for this meet.
      Click the down arrow to see the events that swimmers is eligible for, then click the Plus icon to add that event to that swimmer
      An alternative option to perform entries: Click "Entries by Event"
      Click through your events
      Click here the plus icon to add that swimmer to that event
      Exporting your entries: From the "Entries by Swimmer" or "Entries by Event" tab, click the Actions button.
      Click "Export entries (.hy3)" or "Export entries (.pdf)"
      Charging for your Meet: Click "Fees to Charge"
      Select the "Ready to Charge" filter to look at only the accounts that have at least one entry.
      Edit/Exclude any of the accounts/swimmers you'd like. When you are ready to bill, click "View Summary"
      Click "Charge Now"
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