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Creating and Managing your first Meet in Captyn
Kyle Mills |
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3 minutes
Click here.
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Click "Meets & Times"
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Click "Add"
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Click the "Import events" field. **And Import your .ev3 File**.
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Edit the presentation of your meet by clicking the gear icon
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Add a meet description, upload pdfs, and click "Save"
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Click "My Team’s Settings"
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Edit the course prioritization if applicable.
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Edit the per individual event and relay event costs.
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Add as many per-swimmer fees as needed
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Click "Save"
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Click "Visibility & Response"
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Click on the gear icon to set the dates of when swimmers are allowed to see the meet, and submit entries/declarations for the meet.
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Edit the viewable date
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Edit the Response time frame here
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Set the deadline to respond, and when responses are enabled.
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Click "Save"
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To bulk invite all training groups: Click this checkbox to select all eligible training groups. You can also select individual training groups.
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Click the Actions button
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Click "Edit settings for selected groups"
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Display this meet to selected swimmers
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Choose what you are requesting from these groups. Are the swimmers/parents going to request specific events? Or are they just going to declare for the meet, and the coach will do the entries?
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Click here to allow parents/swimmers to request their events.
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Click "Save"
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Now, let do some entries! Click "Entries by Swimmer"
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Click "OPT IN" to see only the swimmers that have opted in for this meet.
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Click the down arrow to see the events that swimmers is eligible for, then click the Plus icon to add that event to that swimmer
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An alternative option to perform entries: Click "Entries by Event"
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Click through your events
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Click here the plus icon to add that swimmer to that event
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Exporting your entries: From the "Entries by Swimmer" or "Entries by Event" tab, click the Actions button.
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Click "Export entries (.hy3)" or "Export entries (.pdf)"
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Charging for your Meet: Click "Fees to Charge"
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Select the "Ready to Charge" filter to look at only the accounts that have at least one entry.
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Edit/Exclude any of the accounts/swimmers you'd like. When you are ready to bill, click "View Summary"
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Click "Charge Now"
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