Navigate to [https://hub.practiceindex.co.uk](https://hub.practiceindex.co.uk/dashboard/my)

You can use "Show advanced search" to filter the requests.

You can choose to filter by dates from/to and whether or not the request is for Time Off In Lieu (TOIL).

You can click "Show All Details" to expand the details of each request.

For each instance of overtime, you will need to choose whether you want to "Approve", "Hold" or "Reject" the request.  

For each instance of overtime, your staff members will have had the opportunity to add a note to their request. You can tell at a glance whether a note is available as the note icon appears in black when a note is visible, and is shown only as an outline when no note is present. A warning triangle will appear when the requested amount of overtime does not match the amount we expect to see when we take account of working pattern and leave.

You can see notes added by the staff member under "Request Notes".  You can add your own notes.  In common with other areas of the HUB, "Public Notes" will be seen by the individual staff member, Private Notes can be seen by those with the applicable HUB role.  

Tip! If you'd like to check which HUB roles your staff members have, you can do this by clicking "Staff" in the left hand menu. You'll then see a list of staff and any HUB roles they hold. HUB Owners and HUB Managers, have full admin rights across the HUB.  Other HUB roles are granted on an individual basis and allowing a user a HUB role grants them full administration rights across that area of the HUB.

In the "Public Notes" field, you can record any notes that you want the staff member to see. In the "Private Notes field, you can record notes, and the visibility will be restricted to those who have administration rights.

You can choose to "Approve", "Hold" or "Reject" TOIL or overtime. \
Approving TOIL will add the TOIL balance straight to Holiday Manager to be used. Approving overtime will add it to the "Pay" screen for pay processing. \
Marking overtime or TOIL as "Hold" will retain the overtime or TOIL in the "Approve" screen. Clicking "Reject" will remove the overtime or TOIL from the overtime approvals process. 

To approve, hold or reject, you can click the buttons to the right to complete the actions indicated by individual staff member and rate.

Overtime Requests
Showing 1 to 17 of 17
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Sort by: 
Staff Email (ASC)
Staff Email (DESC)
Staff First Name (ASC)
Staff First Name (DESC)
Staff Last Name (ASC)
Staff Last Name (DESC)
Added (ASC)
Added (DESC)
Start (ASC)
Start (DESC)
End (ASC)
End (DESC)
 Search
Hide advanced search Press the search button to apply the filters
Date From:
Date to:
Add to TOIL:
Yes
No
Overtime Requests
Staff Name	Pay Rate	Pay / TOIL	Overtime to approve	Hide All Details	TOIL	
Recent (30d)	Unspent
Andrea Amazing	Double time	TOIL	0:00 hours (out of 6:30 hours)	Hide Details	0:00 hours	0:00 hours	Reject
Working hours	Sat 07/10/2023 (08:00-15:00)	Notes	6:30 hours	View	
Approve 
Hold 
Reject
John Smith	Single time	Pay	54:30 hours  	Hide Details	N/A	N/A	Approve
Working hours	Sat 23/12/2023 (09:00-17:00)	Notes	7:30 hours	View	
Approve 
Hold 
Reject
Working hours	Sat 25/11/2023 (09:00-12:00)	Notes	2:30 hours	View	
Approve 
Hold 
Reject
Working hours	Wed 22/11/2023 (09:00-17:00)	Notes	7:30 hours	View	
Approve 
Hold 
Reject
Working hours	Wed 08/11/2023 (09:00-17:00)	Notes	8:00 hours	View	
Approve 
Hold 
Reject
Working hours	Wed 08/11/2023 (06:00-08:00)	Notes	2:00 hours	View	
Approve 
Hold 
Reject
Working hours	Wed 01/11/2023 (09:00-17:00)	Notes	7:30 hours	View	
Approve 
Hold 
Reject
Working hours	Mon 30/10/2023 (16:00-20:00)	Notes	4:00 hours (estimated 3:00 hours)	View	
Approve 
Hold 
Reject
Working hours	Sat 28/10/2023 (09:00-18:00)	Notes	8:30 hours	View	
Approve 
Hold 
Reject
Working hours	Thu 19/10/2023 (16:00-20:00)	Notes	4:00 hours (estimated 3:00 hours)	View	
Approve 
Hold 
Reject
Working hours	Mon 16/10/2023 (15:00-20:00)	Notes	3:00 hours	View	
Approve 
Hold 
Reject
John Smith	Single time	TOIL	3:45 hours	Hide Details	0:00 hours	0:30 hours	Approve
Working hours	Wed 19/04/2023 (09:00-13:00)	Notes	3:45 hours	View	
Approve 
Hold 
Reject
John Smith	Double time	TOIL	8:30 hours	Hide Details	0:00 hours	0:30 hours	Approve
Working hours	Sat 21/10/2023 (09:00-18:00)	Notes	8:30 hours	View	
Approve 
Hold 
Reject
John Smith	Double tim

If you would prefer to manage all the actions at once, you can choose to approve, hold or reject and then click the button at the bottom to indicate you're happy.

HR Package - How to approve overtime and TOIL requests