How to Add Lab Members in SciShield

Learn the proper procedure for assigning new personnel to your research group within the SciShield platform. This guide provides step-by-step instructions for selecting team members and setting their specific roles to ensure your laboratory records remain accurate.

Kent Lanning
10 steps
2 minutes

Scishield

Start off on your lab's home page (available from the lab dropdown menu on the left).

Click the "Members" tab at the top.

Click the "Name:" field.

Type the new members name. Full name is not required, however more common names will produce more results. There is no need to do any specific order or use commas.

Note how just typing "Smith" produces hundreds of results to select from.

Trying with a more unique first/last name produces a more manageable number of results. Typing a first and last name may produce only a single result or very small number. Click on the correct name. Note: when 2 or more people have the same name (i.e. John Smith) use the email address to identify the correct user.

Select the correct user designation. "Research Assistant" is the most commonly used term for general lab members, however most options are arbitrary and do not impact the selection. Designations like co-investigator, lab manager, or lab coordinator should be reserved for lab members who have elevated access within the lab system though so as to make them easily identifiable. Note: The options for view and edit Chemtracker inventory are the default for all lab members. If you wish the user to be able to view only and not edit the inventory un-click the 'Manage Group Chemtracker Inventory' box.

To make the new member a 'lab manager' within the system select the lab manager option from the drop down instead of 'research assistant'. Then mark off the options 'Edit Basic Group Information' and 'Group Compliance Liaison' boxes. The edit option allows the user to add/remove people from the lab and assign trainings, and the compliance option lets them respond to EH&S assessments. Those are generally not necessary for standard lab members.

Click the Lookup/Add button at the bottom to add the user. We suggest NOT adding trainings at this step, even though you can. Its much easier to do that using the linked guide at the end of this one.

Congratulations, your new lab member has been added to the lab. Note: trainings and job activities will be assigned on a different step and the guide for that can be found here: [Assigning Trainings to Newly Added Members in SciShield](https://ehs.oregonstate.edu/assigning-trainings-newly-added-members-scishield)