How to Apply a Deposit from a Vendor Refund

This guide shows how to record a vendor refund as a deposit so your books reflect refunded amounts correctly and bank reconciliations stay accurate. It walks through accessing the Deposits tab, choosing the correct property and deposit account, switching from tenants to vendors via the Radial Menu, and saving the deposit with date, memo, and attachments. Follow it to avoid misposting refunds and streamline your deposit records.

15 steps

How to Navigate to Deposits Tab

From the navigation menu, select **Accounting** > **Banking** > **Deposits.**

From the Accounting module navigation tabs, select **Banking** > **Deposits**.

Deposits Tab Overview

How to Apply Deposit from Vendor Refund

Select **Add New Deposit.**

Select the appropriate **Property/Company** from the **dropdown menu.**

If the **Select Property/Company dropdown menu** is grey and doesn't allow you to choose a Property/Company, you can select **Clear** to reset the deposit entry.

If the Undeposited Funds window appears, close it by **clicking the x** in the top right corner.

Select the **appropriate option** from the **Deposit Account dropdown.**

Select **Add new row.**

By default, the Tenant List will appear. Select the **Tenant Logo** to bring up the entity selection **Radial Menu.**

From the Radial menu, select **Vendors** > Select **Active**.

The dropdown menu will now allow for vendor selection.

Select the **Vendor**.

Complete the remaining **deposit information** **>** Select **Save.**

Once saved, you can **delete the line item** by **hovering over the line item** and **selecting the x.**

Complete the **date and memo fields** as needed/required. You can also **upload related documents** or **note a missing one**.

After entering the required deposit information, select **Save**.