How to Schedule an Other Event

This instruction shows how to add an Other event to the calendar. An Other event is used to reserve site resources for purposes other than a visit, e.g. training.

Support Hyggio
15 steps
2 minutes

Hyggio

Click "Schedule"

Click "+" button and select "Other event"

First, you can fill the „Title” field to name the event.

Then, you can decide what other resources besides staff you want to book for this event.

Click "Select staff" - can be multiple staff members

Select other resources (if chosen).

Select the date for the event.

To set the time, you can do it either manually.

Or you can choose from the Schedule picker by clicking „Show Schedule”.

The schedule modal contains events for all resources. \ Draw the slot by drag and drop. The chosen slot is pre-filled. To learn how to work with the Schedule modal, click [HERE](https://support.hyggio.com/en/support/solutions/articles/103000417453-schedule-modal-how-to-work-with-it-during-booking-process)

If you select a date and time that overlaps with any event or is outside working hours, the system informs you. You will see a notification if the event is planned: - outside staff working hours, - when the staff member is absent, - outside site open hours, - during any event (visit or other event). The warnings are only soft validations — the user decides whether to change the time or schedule the event anyway.

Additionally, you can add a comment.

When all fields are filled, click „Save”.

The Other event appears for every chosen staff member.

If a room was chosen, the event also shows on the room schedule.

If equipment was chosen, the event also shows on the equipment schedule.