Buckenberger, Nadja (Company BV) (nadja@roomraccoon.com)

Select ‘Allotted’ in the status dropdown menu.

Booked
Allotted
Checked-in
Blocked
Provisional
Checked in online
Checked-out online

Under "Guest details," add rooms or room categories to be included in the room allotment. 

View your Allotted booking in the reservation calendar

There are two ways to complete the setup of an allotted booking. You can either send a link to the booker or guest, or you can set it up directly in the system.

Select the date range of the allotted booking. You can also specify a particular date within the initial range you selected to make the booking.

Select rate plans for each room and set the number of rooms you would like to be available in each room category.  It is mandatory to add a rate plan to proceed to the next step of this booking.

Add the main guest's name and click allotted bookings. (We have chosen to specifically only offer a 'main name' for this booking process (like making a reservation at a restaurant) to avoid making this step too complicated and time-consuming.)

View your allotted booking summary by clicking on the original individual reservation and scrolling down to the room's section. You will also see a booking summary on the right under the ‘add-ons’ section, showing you the amount the booking is worth.

We have updated the user interface of the linked rooms to display the room number and the name of the primary guest who will be occupying the room.

Note: Once booked, a room from the list cannot be removed or deleted and will appear greyed out in the reservation.

View your bookings in the allotted reservation in the Reservations calendar. When a booking has been made in the allotted booking, a blue booking tab will appear in the allotted booking place, signalling that the room has been booked.)

Buckenberger, Nadja (Company BV)
Bottle of MCC on arrival

If you click on a confirmed booking, it will open up the booking page as usual. This page will display all the necessary details about the booking, such as any add-ons, special requests, or notes.

Select the items you want to add to the invoice.

To cancel an allotted reservation, select ‘Cancelled’ in the status dropdown menu.

How to let guests to choose rooms through a booking engine link

You can create different Room Allotment documents for different scenarios - whether for weddings, corporate events, or travel agent partnerships.

Click on the Linked reservations dropdown.

Once you have created your Room Allotment document, you can easily send it to a guest by selecting their name from the linked reservations.  

Select the document you would like to send.

Select a document
Thanks for checking out
Check-out online
Looking forward to welcoming you
Thank you for staying with us!
Welcome back
Booking Confirmation
Sad to see you go
Confirmation Tour operators
Function sheet
Guest - Tour Operator
Invoice - example
Quotation - 48 hours
Quote RoomRaccoon South Africa
Registration form
Room Refresh
Booking confirmation returning guests
Thanks for checking in!

Click on the paper plane next to the document.

Check the email address and create your custom message in the custom content section. 

After sending the Room Allotment document, the booker or guests will receive a link to access your custom booking engine window. This will let them choose their preferred room and any add-ons you have made available for their reservation.


The arrival and departure date will be fixed in the booking engine and cannot be changed by the guest to be outside that date range. 

Roomraccoon

Getguru

roomraccoon.com

app.getguru.com

staging.roomraccoon.com

Room Allotment is a feature designed to create group block reservations for specific rooms. This functionality caters to travel agents, corporate organisations, as well as individuals planning weddings or private celebrations. It enables them to book multiple rooms within a designated time period, streamlining the reservation process.

How to Set up Room Allotment?