First, let's start by giving members access to your CloudMonitor Power BI App.

In Power BI click on "Workspaces" on the left menu to open your CloudMonitor workspace.

Click on the the workspace where your recently installed CloudMonitor Power BI app exists.

Enter the email address of the person you would like to share your Power BI App to.

Add all the members you want to want to give access to your CloudMonitor Power BI App.

You can add as many as you like. In this example I added 2 new members.

Add admins, members, or contributors.Learn more
Admin
Member
Contributor
Viewer
Add
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NAME
PERMISSION
Isagani Esteron
Admin
Rolie Precioso
Viewer
Diane Borlado
Viewer

Next is to choose which Cost Groups these new members can have access to. There are 3 types of access.

Full Access: Members added to this role will see the entire cost for all cost groups.

Cost Group Access: Members added to this role will only see the cost group where they have access to. This can be configured in the Admin App. Admin App link is available on the lower left of CloudMonitor main page.

Microsoft 365 Administrator: Members added to this role will have access to Microsoft 365 reports, which contain details about the Microsoft 365 tenant, including license spend, mailbox usage, user activity, group activity, and more.

On your CloudMonitor Dataset, click on the 3 dots to show more options.

In the "Full Access" tab choose the member you want to give Full Access to.

Click "CloudMonitor: Specific Cost Groups"

In the "Cost Group Access" tab choose the member you want to give Cost Group Access to.

Click "CloudMonitor: Microsoft 365 Administrator"

CloudMonitor: Microsoft 365 Administrator

In the "Microsoft 365 Administrator" tab choose the member you want to give Microsoft 365 Access to.

Click this link to go back to your CloudMonitor Power BI App workspace.

At this point these new members now have access to your CloudMonitor Power BI App.

Members with Full Access can see all cost groups, while those with Cost Group Access will not be able to see any other cost groups. Only M365 Administrators will be able to view the M365 reports.

You will need to use your CloudMonitor Admin App to configure the Cost Groups these new user can see.

If you've only given Full Access to your new members than you can skip the next steps and jump to step 44.

Click "Open CloudMonitor Admin App" in your CloudMonitor Power BI App.

You must first assign a user license to the new user.

Once logged in to the Admin App click on this button on the top right.

Type in the email address of your new user.

After successfully assigning a User License to your new user you have to select the Cost Groups you want your new user to be able to access.

Select the Cost Group you want your new user to be able to access.

Search for the email address of your new user.

Report Cost Group Viewer
App Cost Group Editor
App Cost Group Admin
App Cost Group Viewer

For these configurations to reflect in your CloudMonitor Power BI App you must refresh your dataset.

Head back to the workspace of your CloudMonitor Power Bi App and click the "refresh" icon next to your CloudMonitor Dataset. This will take a few minutes to complete.

Your new user will now be able to see any data that belongs to the Cost Group you selected and you can now share your CloudMonitor Power BI App to your new user.

How to share the CloudMonitor Power BI App with teams in your organization.