To begin your return open VEC Disclosures at [https://disclosures.vec.vic.gov.au/SignIn](https://disclosures.vec.vic.gov.au/SignIn)

Enter your email and password and sign in

Click 'Lodge annual return' in the top right-hand corner

If you manage more than one entity make sure you have chosen the right one for this annual return

Check your RPP and registered officer details are correct.
Please email [disclosures@vec.vic.gov.au](mailto:disclosures@vec.vic.gov.au) if they are incorrect

Click 'Save and continue' to start your annual return

Income 

The total income and total disclosed political donations are automatically populated fields. 

Enter your: 
- total undisclosed political donations 
- number of donors for undisclosed political donations
- total amounts received other than political donations (this includes but isn't limited to VEC funding, dividends on shares, profits from real estate or money bequeathed to you that did not require disclosure during the financial year)

Don't leave any fields blank. Enter '0' if you did not receive any of these.

Expenditure 

Enter your:
- total expenditure (including GST)
- total outstanding debts (including GST).
Don't leave any fields blank. Enter '0' if you do not have either of these.

Table 1 will be pre-filled with donation details you have disclosed in the past financial year. Check these donation details are correct.
If they are not please email [disclosures@vec.vic.gov.au](mailto:disclosures@vec.vic.gov.au)

Table 1 - disclosed political donations in State campaign account

Click 'Save and continue' or 'Back' to return to the previous page

You can manually enter any outstanding debt details, or upload in bulk using an Excel template (step 18). To enter manually click 'Add'.

To edit or delete any line items, click ‘Action’ next to the item, then select ‘Edit’ or ‘Delete’.

Enter all details of your outstanding debt:
- date debt was incurred
- amount owed
- if the debt is owed to a bank or other financial institution
- if the debt is owed to a person or organisation
- the name of the person or organisation
- the address of the person or organisation
You can enter the address manually if it doesn't appear in the search bar.

Click 'Submit' when finished. 
Repeat this process to add more outstanding debts.

You can manually enter any amounts received other than political donations, or upload in bulk using an Excel template (step 18). 
To enter manually click 'Add'.

To edit or delete any line entries, click ‘Action’ next to the relevant entry, then select ‘Edit’ or ‘Delete’.

Enter all details of an amount received other than political donations. You only need to add amounts greater than the $1,080 disclosure threshold. This includes multiple amounts from the same person or entity that exceed this threshold when combined.

You can enter the address manually if it doesn't appear in the search bar.

Click 'Submit' when finished. 
Repeat the process to add more amounts received other than political donations.

To bulk upload, click 'outstanding debt details' or 'amounts received other than political donations' to download the Excel templates. 
You will need to be able to run an Excel document on your computer. 
You must complete the template before importing to VEC Disclosures.

When your template is completed click 'Import'.

Choose the type of template you're uploading (outstanding debt details or amounts received other than political donations)
Click 'choose file' to upload the template from your computer
Click 'submit' to upload your template

Please read the pop-up message carefully. 
Your template will take up to 30 minutes to import. 
You won't be able to add any more information to your annual return until this is finished. 
You will receive an automatically generated email when your template has finished importing. 
Click 'Ok' to proceed.

Repeat the process to import a second template or click 'Save and continue' to move to the next screen. 
Click 'Back' to return to the previous page.

You must upload an audit certificate with your annual return. We strongly recommend your auditor uses the VEC's certificate template. 

You can download the template on this screen in VEC Disclosures by clicking on the red link below. You can also download the template from the annual returns section of the VEC website.

Click 'Upload new document' to attach your completed audit certificate to your annual return.

Select "audit certificate" as the document type and provide a short description if required. 
Click 'choose file' to upload your document from your computer.
The maximum file size is 5MB. 
Please email [disclosures@vec.vic.gov.au](mailto:disclosures@vec.vic.gov.au) if your file is larger than 5 MB.

Click 'Upload' to attach the file.
Repeat this for each document you want to upload.

Click the box to confirm you understand and have complied with your obligations under the Electoral Act 2002 (Vic).

Click 'Submit' to submit your annual return, or 'Back' to edit any details.

Click 'Back to annual returns' to go to the annual returns dashboard.


You can see the status of your return in the dashboard. 
Click 'Action' to request an amendment to a submitted return or export your return to a PDF. 
If you have not yet submitted your return you can click 'Action > Edit' to make any changes.

Click 'Request for amendment' to edit a submitted return.

You must provide a reason for requesting an amendment. The grey boxes will automatically populate with your annual return details.
Click 'Submit' when finished.

Click 'Export to PDF' to view your annual return details.

Any imported files (outstanding debt details or amounts received other than political donations templates) will not display until they have finished importing.

Click 'Export' to export a copy of your annual return.

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If you need help with your annual return and can't find the information you need on the VEC website (https://www.vec.vic.gov.au/candidates-and-parties/annual-returns/registered-political-parties), please contact disclosures@vec.vic.gov.au. 
Please make sure all your donations have been disclosed correctly before you start your annual return.

How to submit your annual return - registered political parties