Noteable's Data Collection App

This guide offers a comprehensive overview of Noteable's Data Collection App, highlighting its user-friendly features for clinicians. It emphasizes the ability to plan sessions offline, access detailed client objectives, and collect data efficiently during sessions. Additionally, it explains how to verify and document sessions seamlessly, ensuring accurate record-keeping. By following this guide, users can enhance their data collection process and improve client outcomes effectively.

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Access the Noteable ABA App on your iOS or Android device.

The app will open the to users "Sessions" screen. This will display any "Completed Sessions" that have already successfully been sent to Noteable over the past 2 weeks as well as a "Planned Sessions" area. **Note: a huge benefit to planning sessions ahead of time is that these sessions can be run offline!**

Access the Menu icon in the top left to access additional areas in the app.

From the Menu bar you can access the client list, sessions page, or sign out of the session.

When navigating to your Client List, you can view all assigned clients and select the client that you are intending to start a session with.

Once a client is selected all of their current open objectives will show in list view. The clinician should select all objectives that they plan to run throughout session. They can also "Select All" if they plan to run through each item.

After appropriate Objectives have been selected you can either choose to "Store Session Plan" which moves this to your "Planned Sessions" that can be run offline at a later time. Or, you can choose to "Start Now" which will bring you directly to the session screen for this client so data collection can begin.

Once you've started a session you'll be taken to the Session page where you can collect data throughout your time with the client. Select "Start" at the top of the page and the data collectors will become live and your session timer will begin.

All items listed in the center of the screen will reflect the objectives that are being worked on.

All Objectives will have an "i" information icon in the right-hand corner. This will allow clinicians to access more detail on the objective for reference in session, as needed. This includes; the full measurable objective detail, measurement type, operational definition, procedure code, mastery criteria, etc.

All items listed as static on the bottom of the screen will reflect behaviors that are being collected for. This is static by design since behaviors are typically less predictable, it allows for quick data collection points throughout any part of your session. **Note: Our app does not require you to have the screen open the entire time. You can close the screen or lock your device at any time, once the app is opened again it will bring you back to where you left off.**

The data collection tools that show will be determined based on the "Measurement Type" that is selected in the objective template. Please see some examples below. For Task Analysis objectives, a button will display that shows "Start Task Analysis"

When this is selected for the respective objective all steps for that Task Analysis will show along with their prompt code options. Clinicians can then select the appropriate prompt code entries per step followed by the "Save Trial" button. **Note: the prompt codes will only be selectable for open steps, if you are working on forward or backward chaining any closed steps will have disabled prompt code selectors to guide accurate data collection for the open phase.**

Once trials have been collected clinicians will have visibility to the amount of times an objective has been run along with the total number for trials they should try to complete by the end of session. Ex. Trial 3 of 5 indicates that this has been run 3 times and ideally will have 5 complete trials by the time session is over. **Note: Objectives that fall short or exceed the target number of trials will still have all data sent to Noteable, this is only listed as a guide not a hard rule.**

For Percent of Measured Opportunities, all respective prompt codes for that objective will show so that as trials are run the correct prompt code can be selected for each instance.

All Objectives have a collapse option to save screen space when not in use or when all trials have been completed.

You can run data collection tools together as needed. Nothing in the app will prevent you from using more than one tool at a time. Ex. If you are collecting data for a partial interval objective around Duration of Engagement and in the middle of an observation period the client becomes Non-compliant, you can start that Non-Compliance duration timer at the bottom of the screen while your partial interval tracking continues.

Toggle to the "Notes" area during session at any time to collect or dictate significant anecdotal notes that can be referenced and pulled onto the case note along with the data trials.

Once a session has been completed select "End"

A pop-up window will always display to confirm that you are ready to end the current session.

A follow-up message will also appear anytime there are behaviors without data entered. This will allow the clinician to confirm that they would like to send and graph the zero for that behavior, or exclude the entry entirely for this session.

The Verification Page is optional, if this is enabled prior to ending session the clinician will be prompted to enter details of the individual who is verifying that session took place (this may be a legal guardian, teacher, care coordinator, etc.) They will be prompted to enter their name, title and then capture a signature to send along with the session to the client's chart. Once verification information has been entered and the signature has been captured the clinician can select "Complete" to save the session and have it automatically pushed to the client's chart in Noteable.

To review the details of the session, and pull the data session onto a case note the clinician will log into [app.mynoteable.com](https://mynoteable.com) either between sessions or at the end of the day.

To review session details and log the case note the clinician would navigate to the client's chart from their "Assigned to Me" area.

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They can either add the case note right away or review the raw data collected in the Data tab prior to pulling the detail onto the note.

The data tab will provide a line summary of when the session was held and who collected the data for that session, it will also show a preview of any verification signature collected if the verification feature is enabled.

Clicking into the data session itself will show all the narrative notes, data, and signatures that were collected from the session that was run in the app.

As soon as a session is ended in the app and visible in the data tab, the trials will also be graphed in the respective "Objective" and "Behavior" tabs and ready for review for anyone who has access to this client's chart.

By selecting the blue graph icon next to any objective/behavior, anyone with access to the client's chart can review a snapshot of the data graph with the most recent session information posted.

Adjust graph filters or hover over data points to see more specific trial details, as needed.

Please view our [full demo walkthrough](https://app.storylane.io/share/eskk9dyverjq) for insight on how these sessions are pulled onto case notes and gather a more comprehensive view of the website platform that accompanies our data collection app.