Publishable Day Tours

On the Navigation Panel, select 'Day tours' under Trip Solutions. Here you would have the option to either create a new day tour or edit an existing day tour.

The Itinerary Details Step is where you will input basic tour details. The Day Tour Builder is designed to allow you to build tours quickly so the only mandatory field is 'Itinerary Name' and the rest you enter as and when you have the details. 

**Reference Number**\ Add your reference number here. This will display on the itinerary and will allow operator consultants to search using the reference number when adding Day Tours into their Itineraries. **Theme**\ Choose the Theme you would like to add to your Day Tour. **Branding**\ Select from a list of your prebuilt Identities to change the contact information and logo of your Day Tour. This is ideal when you are sending on to an agent for resale. [This document](https://scribehow.com/shared/Create_an_Identity__B-L0743zQgixhQS7-wG_Ng?referrer=documents) will explain Identities further.

**Unique Booking URL**\ Adding a URL here will divert your clients to this website should they select the "Book Now" option on their itinerary.\ \ **Languages**\ Select the language of the itinerary **Group Size**\ Here you can add any minimum or maximum numbers of guests you may have.

**Price, Includes, Excludes**\ Fill in the Price as well as any Includes and Excludes for the tour. **Additional Details**\ Add any additional details you would like to inform the client of. You could use this section to inform them of any suggested packing or preparations that may be required.   Any details that you enter in the 'Price', 'Price Includes', 'Price Excludes' and 'Additional Details' tabs will be saved as you move through the tabs and any text entered will be indicated by a small red dot notification. 

**Special Interests**\ Add anything extra about your tour. If your tour includes and specific activities or interests other than the activities included. Simply type and press enter or the '+' sign.

**Departure and Return Times and Duration**\ Fill in the times available for the departure and return if you have set times available. If you offer custom tours you could leave these sections blank and fill in the duration.  **Departure and Return Points**\ If you have specific locations where you start and end your tour fill these in. If you collect the client from their hotel you could specify this here.  **Tour Languages**\ If you offer the tour in various languages, list them here for the client to see. 

The Planner Step is where you will enter the activity details for the Day Tour. **Activity**\ Activities is used to provide your clients with context as to where they are going during the tour and what experiences they will have. The [Preloaded Activities](https://scribehow.com/shared/Adding_Preloaded_Activities__6AtIBj6iTwu3bl-_UgcFng?referrer=documentss?preview=65fab8864f5b6b2c31586a3a) or [Free Text Activities](https://scribehow.com/shared/Adding_Free_Text_Activities__95qnQFC6SXmBjMiML0TUEg?referrer=documents) guides can assist you with more information on how to add activities to your day tour.

**Meet and Greet**\ Meet & Greet allows you to add in the details of the person meeting the client as well as any specific details surrounding this. By selecting 'Meet & Greet' a window will open where you can either insert your details manually or use a Meet & Greet preloaded in your account.

**TImeslot**\ Select either a period of time (Morning, Afternoon, etc.) or select the clock and load an exact time if the service is confirmed.  **Inclusion Type**\ Select an Inclusion Type for the service: **Planned:** This is an included service\ **Recommended:** This is something that you recommend the client does, that is not included in the itinerary\ **Optional:** Any Activity that is an optional add on\ **Information:** Any details added for information purposes only

You can also sequence the details by using the green arrow to drag and drop the various services into the correct order. This is the order they will appear on the various outputs as well. Delete a service by checking the box beside it and click 'Delete Item' at the bottom of the services.

The Route Builder is where you plan the routing of the tour; whether your clients will be transferred from place to place or driving themselves, this is where you indicate those arrangements.    When you navigate to the Route Builder, the system will automatically add a drop-down with all the Activities and Places of Interest from the Planner Step. Now, build the route by selecting the services in the correct order.

Select the mode of transport by clicking on the 'Mode' drop-down menu and select the correct mode of transport from the listed options.

Select the icon next to the mode to add more details about the section of travel. 

The Additional Details step is where you enter the final details of your tour.\ \ **Summary**\ Add a short description of your tour. This displays above the images on the itinerary. **Full Description**\ Here you can write a full description, detailing your tour. This will display below the images of your tour.

**Add Images**\ Upload some of your own images for the tour. These will need to be saved on your computer for easy uploading. We suggest using landscape images as these display better in the format. **Add Documents**\ Attach any documents you would like to send to your clients. This could be a booking form, an Indemnity form, or the printable version of the itinerary.

**Outputs**\ Now that you have completed building your Day Tour, you can now scroll to the bottom of the screen where you will find your two outputs.  **Printable Day Tour:** This will generate a word document of the tour you have created. A pop-up will display with some basic adjustments. Select 'Print Itinerary' and the word document will generate. \ \ **Client Link:** This is the link for the digital tour. Select 'Copy' and paste the email into an email for your client. This will open the digital version of the itinerary for them. 

**Preview Day Tour:** Selecting the eye icon will allow you to preview the itinerary without sending a viewing notification\ \ **Viewing Notification:** Here you can set the frequency that you would like to receive a notification from Wetu once an itinerary is being viewed.

If you have got the publishing function on your account, you will see an Orange 'Publish Tour' button. By publishing your tours, Operators and Agents are able to search and feature your tours into their itineraries by simply selecting from a list of your published tours. \ \ You can publish your tours on the Additional Details Step once the tour is complete and ready to be shared. Once you click on 'Publish Tour', a pop up will appear for you to confirm to publish.

To unpublish a tour, navigate to Additional Details and select 'Unpublish Tour' at the bottom right of your screen. Confirm the pop-up and the tour will be unpublished. \ \ You are able to Publish the tour again should you wish to.