Setting your (Out of Office) Automatic Replies in Outlook on Mobile

    • iTG Technologies |
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      Getting the Outlook Mobile App

      In order to follow this guide you will need the Microsoft Outlook app installed on your mobile device. This guide is suitable for iPhone, iPad and Android devices. If you do not have it you can download it here [https://www.microsoft.com/en-gb/microsoft-365/outlook-mobile-for-android-and-ios](https://www.microsoft.com/en-gb/microsoft-365/outlook-mobile-for-android-and-ios)

      Turning on Automatic Replies (Out of Office)

      Once you have opened the Outlook Mobile app, tap in the top left-hand corner where you will see the initial of your first name, next to the word 'Inbox'.
      Tap the 'Setting Cog' icon found bottom left.
      Tap on your email account.
      Tap on 'Automatic Replies'
      Slide the switch to the 'ON' position.
      Scroll down to the message boxes and toggle the switch to ON for 'Use Different Replies'.
      Type the message you would like to be sent to your colleagues. For example, you may be working on site and have limited access to your email.
      Type the message you would like people inside your organisation to receive.
      Type the message you would like to be sent to external contacts. Suggestions include confirming whether you have access to emails or whom to contact in your absence.
      Don't divulge personal information as this could be used by a malicious actor to target your colleagues. Example: Kathy is the head of finance and is on holiday in Spain. You receive an email supposedly from Kathy asking you to make a payment in her absence because she is on holiday and can't login to complete the transaction. This sounds credible to you as you know Kathy is in Spain. But when you look more closely you luckily notice the email did not really come from Kathy.
      Scroll down, then type the message you would like people outside your organisation to receive.
      Once you are happy with your messages, press the checkmark in the right hand top corner to confirm.
      Press the back arrow to return to the settings screen.
      Press the cross 'X' to close and return to your emails.
      Congratulations, your out of office automatic reply is now enabled. You will see a bar along the top of your app offering to 'Turn Off' once you no longer require them.

      Turning off Automatic Replies (Out of Office)

      You can turn off your automatic reply at any time, by tapping the 'Turn Off' button at the top of your Outlook mobile app's messages screen.

      Tip! - You can also use Outlook on your Windows Desktop

      You can also manage your automatic replies via your Windows Desktop. See our Microsoft Outlook for Windows guide: [https://scribehow.com/shared/Setting_Your_Out_of_Office_Automatic_Replies_in_Outlook__k0d90KNKQ2OWwwAUF3NUFQ](https://scribehow.com/shared/Setting_Your_Out_of_Office_Automatic_Replies_in_Outlook__k0d90KNKQ2OWwwAUF3NUFQ)
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