Within SmartRecruiters you can indicate where an applicant is within a hiring process as a way of tracking what steps have been completed for each applicant. Note that not all applicants need to move through each step.

You can change the candidate's step in the process by clicking Move Forward or selecting a step from the dropdown.
Click "Search Chair Verify Materials"

You can change the candidate's step in the process by clicking Move Forward or selecting a step from the dropdown.

Search Chair Verify Materials: 
The search chair verifies that the applicant provided coverletter, CV, references. Check the More > Screening questions and attachment sections. 

If a candidate is missing materials use Emails > Templates > Missing Coverletter... template to request the missing information. Customize the message for the applicant.

If a candidate is missing materials use Emails > Templates > Missing Materials template to request the missing information.

Select template
Additional Information
Assessment
Availability- 15 min wrap up call
Background Check Information
Interest in another role (In Progress)
Interview Follow Up - No response
Invitation to On Campus Interview (no self schedule)
Missing Coverletter, Transcript, CV, etc
Offer Accepted (IN PROGRESS)

Click "Contact information for 3 professional references"

Contact information for 3 professional references

When the candidate replies their attachments will be added to their profile. 

Once the chair has verified that the application is complete it can be moved forward to "Committee Review & Score"

Once the chair has verified that the application is complete it can be moved to "Committee Review & Score"

Click "TESTING - FACULTY POSITION
Minneapolis, MN
REF268F
From Staff
on Nov 10, 2022
COMMITTEE REVIEW & SCORE
In Review
New
In Review
Interview
Offered..."

TESTING - FACULTY POSITION
Minneapolis, MN
REF268F
From Staff
on Nov 10, 2022
COMMITTEE REVIEW & SCORE
In Review
New
In Review
Interview
Offered
Hired
MOVE FORWARD
REJECT

When search committee members review the position they can hover over In Review and choose to view only the applicants that are in the Committee Review and Score stage.

Once a candidate has been reviewed
- Top candidates move forward to Video Interview
- Other candidates that meet requirements can Move into On Hold - Potential Fit
- Candidates that do not meet requirements can be Rejected. The message comes from the search team, not an individual. Talk with Katie Boyle or Taylor Greathouse about your best approach.

Ted Lasso
FOOTBALL COACH at AFC RICHMOND
London, UK
+16124659041
Vachta+tedlasso@augsburg.edu

Edit contact info

Emails (2)
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Notes
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Ted Lasso
Re: Additional documents for Augsburg University application
2 minutes ago
Sorry - here are the materials for my application.

Ted

On Thu, Nov 10, 2022 at 3:36 PM Tyler Le Clear Vachta from Augsburg
University <notifications@talent.augsburg.edu> wrote:
Tyler Le Clear Vachta
Additional documents for Augsburg University application
4 minutes ago
Ted,Thank you for your application to the TESTING - FACULTY POSITION position at Augsburg University. It appears that a couple items were missing from your application. Please reply to this message with the following documents attached:CVCoverletterUnofficial transcriptsThank youTyler Le Clear Vachta Assistant Director of Human Resources Augsburg University
Experience
ADD
Apr 2019-Current
3 years, 8 months
FOOTBALL COACH
AFC RICHMOND
Got kicked out of premier leagueMade people feel good
Mar 2015-Apr 2019
4 years, 2 months
FOOTBALL COACH
UNIVERSITY OF KANSAS
Coached an American Football Team
Education
ADD
May 2015
Bachelor - BACHELOR OF ARTS, BUSINESS
UNIVERSITY OF KANSAS

The search chair will be reminded to re-engage with any candidates in the Potential Fit - On Hold step after 14 days.

Use the interviews tools to schedule interviews with a candidate. More info at [https://scribehow.com/shared/SmartRecruiters_Self-Schedule_Interviews__IPFAdfk-Tl-aCQo50o0WNg](https://scribehow.com/shared/SmartRecruiters_Self-Schedule_Interviews__IPFAdfk-Tl-aCQo50o0WNg)

Finalists should move to the Reference Check step. 
- Katie Boyle will reach out to request letters of reference and begin searching for transportation for candidates to come to campus for final interviews. Please ensure at least a week for letters of reference to be submitted. 
- Your Dean will be notified to reach out to finalists with information on salary ranges.
-Share CV and coverletter for finalists with faculty in your department.
- Begin scheduling final interviews

After reference letters have been received the candidate will move to the Final Interview stage.
Click here.

After reference letters have been received the candidate will move to the Final Interview stage.

After completing final interviews the committee should compose a summary of the candidate's strengths and weaknesses to submit to the Deans, Provost and President for review and final selection.

The Dean, Provost, and or President will make a decision and move the candidate to offered stage.

Once the offer is accepted HR will conduct a Background check and request the candidate's official transcripts.

SmartRecruiters Faculty Hiring Process