Timesheet Settings

There are four major components of the timesheet configuration settings. The most important one to set before any user starts clocking in and out is the payroll settings. The three other settings are optional and can be changed at various times without having an adverse effect on payroll.

Ext-Tech

Google

Navigate to your configuration settings

Click "Timesheet Configuration"

Payroll Settings

Click the calendar icon in "Payroll start date" field. **Important!** The date chosen should be the first day of a payroll period.

Choose your payroll cadence - weekly, bi-weekly, or monthly.

Choose your time zone from the dropdown menu.

Type in the maximum amount of time a user can be clocked in for under "Maximum Shift Length (hours) \*" field. As soon as someone clocks out, their maximum time is reset.

Click "Save"

Work Hour Deductions

Timesheets can be configured so that if a crew member is working for a continuous amount of time, a set amount of time is deducted from their timesheet. For example, lunch time.

Click "Work Hour Deductions"

Toggle on the "Daily Work Hour Deduction \*" field.

Click the "Hours" field and enter the number of hours.

Click the "Minutes" field and enter in the number of minutes to be deducted.

Timecode Settings

Timecodes are used for various purposes and this is dependent on how your company records and/or tracks time. You do not have to add timecodes.

Click "Timecodes"

Click "Create Timecode"

Type in the "Label \*" field the name of the timecode.

You can add a further description to the timecode in the "Description" field.

Click "Save"

You can archive or unarchive timecodes. Timecodes that have been previously used can not be deleted.

Click the pencil icon.

Toggle the "Active" field - to activate or deactivate the timecode.

Click "Save"

You can also set a default timecode. If the crew member clocks in or hits the start timer but does not choose a timecode it will automatically assign the default timecode. You do not have to set a default timecode.

Click on the drop down menu "Default Timecode"

Click "Standard"

Click "Save"

Click "Configuration" to go back to the main configuration settings screen.

Field Worker Access

You have the option to let your field staff adjust timesheets for themselves.

Click "Field Worker"

If you would like your field staff to be able to adjust their own timesheets, toggle on the "Field workers can edit unapproved timesheets (mobile apps)" field. Note: only unapproved timesheets may be adjusted. They are unable to change/edit a timesheet if it has been approved.

If you do not want field workers to be able to adjust their own timesheets, be sure the toggle for "Field workers can edit unapproved timesheets (mobile apps)" field if off.

Timesheet Settings

Ext-Tech

Google

Navigate to your configuration settings

Click "Timesheet Configuration"

Payroll Settings

Click the calendar icon in "Payroll start date" field. **Important!** The date chosen should be the first day of a payroll period.

Choose your payroll cadence - weekly, bi-weekly, or monthly.

Choose your time zone from the dropdown menu.

Type in the maximum amount of time a user can be clocked in for under "Maximum Shift Length (hours) \*" field. As soon as someone clocks out, their maximum time is reset.

Click "Save"

Work Hour Deductions

Timesheets can be configured so that if a crew member is working for a continuous amount of time, a set amount of time is deducted from their timesheet. For example, lunch time.

Click "Work Hour Deductions"

Toggle on the "Daily Work Hour Deduction \*" field.

Click the "Hours" field and enter the number of hours.

Click the "Minutes" field and enter in the number of minutes to be deducted.

Timecode Settings

Timecodes are used for various purposes and this is dependent on how your company records and/or tracks time. You do not have to add timecodes.

Click "Timecodes"

Click "Create Timecode"

Type in the "Label \*" field the name of the timecode.

You can add a further description to the timecode in the "Description" field.

Click "Save"

You can archive or unarchive timecodes. Timecodes that have been previously used can not be deleted.

Click the pencil icon.

Toggle the "Active" field - to activate or deactivate the timecode.

Click "Save"

Click on the drop down menu "Default Timecode"

Click "Standard"

Click "Save"

Click "Configuration" to go back to the main configuration settings screen.

Field Worker Access

You have the option to let your field staff adjust timesheets for themselves.

Click "Field Worker"

If you do not want field workers to be able to adjust their own timesheets, be sure the toggle for "Field workers can edit unapproved timesheets (mobile apps)" field if off.