Uploading Results to MedLearn
Elearning Medicine
17 steps
2 minutes
Imperial
Finding the correct assessment
1
Navigate to MedLearn
2
Click "Programme Admin"
3
Using the drop down menus select the appropriate academic year and department at the top and find the module you wish to upload the results for. Click "Assessments" button next to the module title.
Next you will need to locate the assessment you wish to upload the results for. If the assessment has not been created yet, please [follow the instructions here to create a new assessment in MedLearn](https://medlearn.imperial.ac.uk/help/medlearn/assessments/admin-guidance/how-to-add-a-new-assessment-in-medlearn-no-text-only-guide/).
Uploading Results
4
Find the assessment you wish to upload the marks for and click "Results"
5
Navigate to "Import Results" tab.
Please use the provided CSV template to guide you on the correct results upload document format. The CSV file should have at least two columns. The first column should be the CID number, and any columns after that are treated as results. A template is provided on the upload page which may of use. ### **Adding additional marks and written feedback** You can add any types of data to an assessment, and as many fields as required. e.g. for a TBL exercise you could add an iRAT, tRAT and the Overall score. You can also leave written feedback if required. The column headings will also be shown to students, so try to make them meaningful.
6
Click "Choose a file..." and upload the prepared CSV document from your computer with student results.
7
Click "Preview and check results" button to upload.
Adding an 'Overall' mark
### **Adding an ‘Overall’ mark for averages** To add an overall grade that can also be used to calculate cohort averages: 1. Add it to a column called ‘Overall’ 2. Ensure it is numeric i.e. ’89’ and not ‘89%’ 3. Uncheck the toggle for ‘This has no overall grade’ and select ‘Overall’ from the drop-down menu You do not need to have an ‘Overall’ column. You can simply leave written feedback as a single column if required.
8
Now you will be asked to indicate which column has the overall grade. Select correct option from the drop down list provided.
9
Click "Import Data" to finalise the upload.
10
You will now be shown the results and feedback (if any) you have uploaded.
Check if the results are visible to students
11
To make sure the results are published and visible to students you will need to navigate back to assessment settings. Click "Assessments" tab.
12
Click on the assessment title.
13
Open "Marks Release and Data Source" tab
14
Untick "Hide this assessment from students (still visible to tutors)"
15
Click "Save Assessment".
### **Showing average scores to tutors and students** Certain types of assessments (TBL, EFAs) are able to show average marks to students and tutors which can highlight trends across the year. To show average marks to students ensure the ‘Show assessment average to student’ is selected. *Tutors can still see average marks if this is not selected.*
16
A green bar will appear at the bottom of the page to let you know that the assessment settings have been updated.
Correcting mistakes / changing results once uploaded
17
You cannot change individual students grades once they have been entered. Instead you will need to upload a new spreadsheet with new data. This will remove and then add any new data required. If there is only one student that needs changing you can upload a new CSV with a single student row, or upload the entire original CSV file with the single change modified. Both will work.
Uploading Results to MedLearn
Elearning Medicine
17 steps
2 minutes
Imperial
Finding the correct assessment
1
Navigate to MedLearn
2
Click "Programme Admin"
3
Using the drop down menus select the appropriate academic year and department at the top and find the module you wish to upload the results for. Click "Assessments" button next to the module title.
Next you will need to locate the assessment you wish to upload the results for. If the assessment has not been created yet, please [follow the instructions here to create a new assessment in MedLearn](https://medlearn.imperial.ac.uk/help/medlearn/assessments/admin-guidance/how-to-add-a-new-assessment-in-medlearn-no-text-only-guide/).
Uploading Results
4
Find the assessment you wish to upload the marks for and click "Results"
5
Navigate to "Import Results" tab.
Please use the provided CSV template to guide you on the correct results upload document format. The CSV file should have at least two columns. The first column should be the CID number, and any columns after that are treated as results. A template is provided on the upload page which may of use. ### **Adding additional marks and written feedback** You can add any types of data to an assessment, and as many fields as required. e.g. for a TBL exercise you could add an iRAT, tRAT and the Overall score. You can also leave written feedback if required. The column headings will also be shown to students, so try to make them meaningful.
6
Click "Choose a file..." and upload the prepared CSV document from your computer with student results.
7
Click "Preview and check results" button to upload.
Adding an 'Overall' mark
### **Adding an ‘Overall’ mark for averages** To add an overall grade that can also be used to calculate cohort averages: 1. Add it to a column called ‘Overall’ 2. Ensure it is numeric i.e. ’89’ and not ‘89%’ 3. Uncheck the toggle for ‘This has no overall grade’ and select ‘Overall’ from the drop-down menu You do not need to have an ‘Overall’ column. You can simply leave written feedback as a single column if required.
8
Now you will be asked to indicate which column has the overall grade. Select correct option from the drop down list provided.
9
Click "Import Data" to finalise the upload.
10
You will now be shown the results and feedback (if any) you have uploaded.
Check if the results are visible to students
11
To make sure the results are published and visible to students you will need to navigate back to assessment settings. Click "Assessments" tab.
12
Click on the assessment title.
13
Open "Marks Release and Data Source" tab
14
Untick "Hide this assessment from students (still visible to tutors)"
15
Click "Save Assessment".
### **Showing average scores to tutors and students** Certain types of assessments (TBL, EFAs) are able to show average marks to students and tutors which can highlight trends across the year. To show average marks to students ensure the ‘Show assessment average to student’ is selected. *Tutors can still see average marks if this is not selected.*
16
A green bar will appear at the bottom of the page to let you know that the assessment settings have been updated.
Correcting mistakes / changing results once uploaded
17
You cannot change individual students grades once they have been entered. Instead you will need to upload a new spreadsheet with new data. This will remove and then add any new data required. If there is only one student that needs changing you can upload a new CSV with a single student row, or upload the entire original CSV file with the single change modified. Both will work.
