3 Use Cases for Spartan AI

Artificial intelligence is becoming an increasingly useful tool for faculty and staff, helping with everything from finding information to managing day-to-day tasks. At UNCG, Spartan AI provides a centralized way to access AI capabilities that can assist with common workplace tasks.

This guide highlights three practical ways faculty and staff can use Spartan AI: managing email, searching university resources, and analyzing data with a custom AI agent.

Before exploring these use cases, the first guide provides an overview of how to access and navigate Spartan AI.

Once you are familiar with the platform, the following use cases demonstrate how Spartan AI can be incorporated into everyday faculty and staff workflows.

1. Inbox Management

Faculty and staff often receive a large volume of email, making it difficult to identify which messages require immediate attention. Spartan AI can help users search their inbox, understand messages, and draft responses.

For example, a user could ask Spartan AI to find emails related to a particular topic or identify messages that require a response. Spartan AI can then summarize relevant conversations and help draft a response based on that information.

This can reduce the amount of time spent searching through an inbox and provide a starting point for responding to messages.

This Scribe demonstrates how to use Spartan AI to:

• Find relevant emails

• Summarize email conversations

• Identify requests or action items

• Draft and refine responses

When using AI to assist with email, review the generated response carefully before sending it. Verify names, dates, details, and any other important information to ensure the final message is accurate and appropriate.

2. Searching University Resources

Finding information about university procedures, policies, and resources can sometimes require searching through multiple webpages. Spartan AI can help streamline this process by using web search to locate relevant information and summarize the results.

For example, a faculty or staff member could ask Spartan AI about a university process and have it identify relevant UNCG resources. Rather than manually searching through multiple pages, the user can ask follow-up questions and use Spartan AI to help synthesize the information.

Spartan AI also provides links to the sources used in its response, allowing users to review the original information.

This Scribe demonstrates how to use Spartan AI to:

• Ask Spartan AI a question about a university resource or process

• Search for relevant information

• Review the information provided by Spartan AI

• Follow the provided source links to verify the information

Treat AI-generated answers as a starting point rather than the final authority. When dealing with university policies or procedures, review the cited source to confirm that the information is current and applicable to your situation.

3. Custom Data Analysis Agent

Spartan AI can also be configured for more specialized tasks through custom agents. An agent can be given specific instructions and supporting information so that it can assist with a particular type of work.

One potential use for faculty and staff is data analysis. For example, an employee who regularly works with Excel spreadsheets could create an agent designed to analyze uploaded data.

This can be particularly useful for recurring tasks because the agent's instructions can provide a consistent framework for how the data should be examined.

This Scribe demonstrates how to use Spartan AI to:

1. Provide the agent with instructions for analyzing data.

2. Add a spreadsheet to the agent's knowledge base.

3. Ask the agent to analyze the data.

4. Review the trends, findings, and potential data-quality issues it identifies.

5. Ask follow-up questions to explore the results further.

Always verify important calculations and findings against the original data before using them to make decisions.

Conclusion

Spartan AI can support faculty and staff in a variety of everyday tasks. The three examples in this guide demonstrate how it can be used to manage information, find information, and analyze information.

Whether you are working through a busy inbox, looking for information about a university resource, or analyzing a spreadsheet, Spartan AI can provide a starting point that helps reduce repetitive work and make information easier to work with.

The key is to treat AI as a tool that assists your work rather than replacing your judgment. Review AI-generated responses, verify important information against authoritative sources, and make the final decisions yourself.