Exporting, Converting, and Importing a Google Calendar

Learn how to export calendar data and import it into a new school calendar using AI-assisted file processing. This guide helps you navigate settings to organize your school schedule and properly configure events for the academic year.

Alex Oris
28 steps
4 minutes

Google

Newtab

Google Calendar

Start at [https://calendar.google.com/](https://calendar.google.com/calendar/u/0/r/week/2026/4/27)

Click the 3 dots ellipse on the calendar you wish to export.

Click "Settings and sharing"

Click "Export calendar"

In a new tab, navigate to this Google Gem to help you convert your calendar to next year's dates: <https://gemini.google.com/gem/730ede860b02?usp=sharing>

In the prompt, start with something like "Hello" or "Let's get started" to start the chat.

Upload your file by clicking the "Plus" sign.

Choose "Upload files"

Tip! Navigate your files and choose the calendar file you downloaded (most likely an .ical zip file) to upload.

Click "Submit".

Tip! Take note of the important reminders it provides for next year's calendar. These are things you might want to check on the dates and edit them once the new calendar is imported.

Reply "Yes, generate a physical file" to generate a physical file and click "Submit".

Tip! When testing, most of the time this created the physical file the first time. You be asked follow up questions before the physical file is created, or run into an error where you need to reupload your downloaded calendar.

Choose the ICS file you wish to download.

Click "Download"

Tip! Save the calendar somewhere where you know where to access it in an upcoming step.

Switch to back to your Google Calendar tab.

Alert! You must create a new Google Calendar (Steps 14-17) before you import, so you don't override the existing calendar.

To add a new Google Calendar, click the drop-down next to "Add calendar".

Click "Create new calendar"

Name your new calendar. I used "2026-2027"

Click "Create calendar"

Here is where you can "Add people and groups" (your TBT). Next, click "Import & export"

Click "Select file from your computer"

Tip! Choose the .ics file you previously downloaded.

Click the "Add to calendar" drop-down.

Choose the calendar you want import the new calendar to.

Click "Import".

All of your events have now been imported. Click "OK".

Alert! Now you should verify that your events fall on the correct days. You can go back to your Google Gem chat to refer to important date reminders.

Click this "Back arrow".

Navigate to next year.

If needed, click an event that needs modified.

Click the "Edit event" pencil icon.

Modify the event and click "Save".