How to Schedule Appointments on ParentSquare

Alex Oris
34 steps
2 minutes

Stripe

Parentsquare

Go to <https://www.parentsquare.com/> and sign in with your Google account

Next to "New Post," click the dropdown arrow

Click "Appointment Sign Ups"

Choose the "Date" of conferences as Thursday, 09/24/2026

Tip! If you are doing both fall posts at the same time (which I recommend), choose "Add Another Day" and add Thursday, October 22, 2026.

Choose the "Start Time" of conferences as 4:00 pm

Choose the "End Time" of conferences as 7:30pm

Choose the "Appointment Duration" for conferences (10-15 min suggested)

OPTIONAL- Choose the "Break between Appointments" for conferences (5 minutes suggested)

Click the "Hide names of users who sign up" field.

Tip! Leave the new "Require student information" box checked. This is new this year and makes sure the student information is included in the conference scheduling.

Click the "Next" button.

Type your "Sign up slot title." Tip! You may want to copy your title, because you'll use it again later.

Click "Next".

Choose each group that you would like to post this to.

Type the "Subject" field for your post (or paste your copied Title).

Add to the "Description" field what you want your families to read in your post.

Tip! Feel free to use one of these headers<https://drive.google.com/file/d/12jXKdIIaaF-uIMXWaEmr43gPJxXLNs6Q/view> or <https://www.canva.com/design/DAFy8JZrxok/7_5yulzhF4NW895M44XqOg/view?utm_content=DAFy8JZrxok&utm_campaign=designshare&utm_medium=link&utm_source=publishsharelink&mode=preview#/>with your name and room number, and this description: Conferences for \____\_ will be held in room \_ on Thursday, September 24th and Thursday, October 22nd from 4:00-7:30 pm. I will be contacting families personally before September 10th if I am requesting to see you at conferences. On September 10th, all remaining time slots will be available on a first-come, first-served basis for anyone else who wishes to schedule a conference. To sign up for a conference, choose from one of the available time slots. When doing so, please use the optional note to specify any concerns you have. Please know that when you sign up, you will see confirmation on the sign-up page by seeing your name. You will NOT receive a confirmation email from ParentSquare, but you will receive a reminder from them the day before your appointment. Thank you, and I look forward to seeing you soon! {Teacher(s) Name}

Scroll down to the "Sign Ups List Title" field and change it is you wish (or paste your Title again).

On the right under "Notification Options," click the "Do not notify (only post on 'Posts' page)" field. We will send out ONE building-wide post to notify families to check their feed.

Alert! In the next step, make sure you are clicking the dropdown and NOT "Post Now."

**NEXT TO** "Post Now," click toggle dropdown arrow to select "Schedule."

Choose the Date and Time you want your post to go live. For FALL conferences, please schedule the post to go live on September 10th at 6:00 PM.

Click "Schedule"

Review your setting and click "Schedule" again.

Your post is now active but hidden until it goes live on your scheduled post date and time.

If you need to block off a time slot because of a conflicting meeting or break, click "Edit"

Click the "X" next to the time slot you wish to remove. Choose wisely, because once it's removed it is tedious to add back.

Scroll back up and click "Schedule" (or if the post is already live, click "Save")

If you need to add a family to the conference schedule and know the time they want, click "Add Someone"

Find who you wish to add.

Click "Add."

You can delete any scheduled conference by clicking the trash can. This opens the time slot back up.

If you are on a team or wish to give someone access to editing your post, click "Manage Admins."

Search for the user, and the click on their name.

Click "Submit."

Tip! You have to enter each user individually if you have more than one person you wish to add.

Finally, share this post with any parents/guardians that you wish to invite to conferences before the post goes live for all families on your scheduled post date and time. Click "Share."

Tip! Since this post is schedule and is not yet live, if you added any managing admins, be sure to share this link with them also so they can see the post.

Click "Get a link"

Click "Copy to Clipboard"

Tip! Paste that link in a email or in a direct message to parents/guardians that you wish to see to invite them to a conference. If you are on a team or work with a coteacher and you want them to be able to see your post and who has signed up, share that link with them.