Change Job

Learn how to navigate the Change Job task in order to make changes to a worker. The Change Job task will now help guide you through common job-related updates by showing only the fields needed for the change you are making.

Workday

**This guide is for Department Admins and Faculty Partners** who need to initiate Change Jobs. Special Considerations: - Corrections to base salary or an allowance should be done via the **Request Compensation Change** task - Adding/Removing an allowance such as temp pay or a professorship should be done via the **Request Compensation Change** task - If a student employee is moving to another student employee role, then please use the "**Add Job**" task

To begin the task, go to the worker's profile > Actions > Job Change > Click **Start Job Change** Or *\*\***Enhancement Alert**: You can search **Start Job Change** task from the global search bar.*

Job Change and Start Job Change outlined, with an arrow pointing to Start Job Change in the expanded submenu.

Once you're in the task, select the worker that you want to take action on. \*\****Note***: If the person has multiple positions, make sure to select the correct position.

Next, in the section labeled "what do you want to do", select the change reason that best matches the update you need to make. \*\****Note***: If you are unsure which change reason to use, submit a Get Help ticket to **UHR** (Gethelp.wm.edu), and a member of the team will be happy to assist. ***\*\*Enhancement alert***: Once you select an option, Workday will now display only the information needed for that specific transaction.

The change reason list expanded in the Start Job Change window.

Below are some common examples of how to do a change job task. **All change job tasks must start at the beginning of a pay period, either the 10th or 25th of the month.**

When choosing "**Adjust FTE**" updates should **only** be made to: - Scheduled Weekly Hours - Compensation ***\*\*Note***: Compensation should only be updated for Staff when adjusting FTE. - Example: Decrease FTE from 100% to 80%. If salary is originally $100,000 then the new salary should be $80,000. --- ***Important***: FTE changes may require review and approval from UHR before submission. Please consult with your department and obtain any required UHR approvals **prior** to initiating this transaction. *Faculty who are going on or coming off reduced appointment Educational Leave need to use the option "**Reduced Pay Leave of Absence (For Faculty Only)**"*

The Scheduled Weekly Hours field indicated by an arrow.

When choosing "**Change Location**", updates should **only** be made to: - Location ***\*\*Enhancement alert***: *Approval is only needed by Current Manager for location changes to reach the "successfully complete" stage.*

The new location field indicated by an arrow, with a location selected.

When choosing "**Title Change**", updates should **only** be made to: - Job title - Business title ***\*\*Enhancement alert***: *Approval is only needed by Current Manager and UHR for title changes to reach the "successfully complete" stage.*

The "What is this job title?" and "What is this business title?" fields each indicated by an arrow.

When choosing "**Extend Job End Date (Fixed Term)**", updates should **only** be made to: - Employment End Date \*\****Note***: Employee must be fixed term in order to have an employee end date. Also, this field is for reporting purposes and does not actually end the job. ***\*\*Enhancement alert***: *Approval is only needed by Current Manager and UHR for an extended end date to reach the "successfully complete" stage.*

The Employee End Date field indicated by an arrow, with a date entered.