Enter My Time (Updated)

Workday

**This guide is for employees who need to enter time in Workday.** It will show you how to enter your hours worked so that your timesheet is submitted accurately and on time. **Important Guidelines:** **Non-exempt or hourly employees** (overtime-eligible) must enter hours worked daily (recommended, best practice) or weekly. Once submitted, the hours route to the supervisor for approval. **Exempt employees** (not eligible for overtime) are not required to enter hours worked. However, if the supervisor requires work on a holiday or during a closure, the exempt employee may be cleared to enter “Comp (Compensatory) Leave Earned” for the number of hours worked. All time must be submitted for supervisory approval by 6:00 PM on the final day of the pay period (the 9th or 24th of each month). If Payroll processing is in progress, you will be locked out of making adjustments to the pay period being processed. This lockout will lift on Pay Day. **Please Note:** Time off must be requested and approved through the Request Absence process in order for it to be properly recorded on your timesheet. To request and record time off, refer to the "Request Absence" job aid.

To begin the process, click **Personal > Time**

The Personal menu expanded in Workday with Time highlighted.

Choose which week needs hours entered

The Enter Time section of the Time page with arrows pointing to the This Week (2 Hours) and Last Week (8 Hours) options.

This will open the calendar for the selected week, but clicking "**Period Calendar**" will show the entire pay period. (Period Calendar view is recommended so you can see the entire pay period at once.)

The period calendar view showing the Enter Time page with a Compensatory Time Off entry.

**Non-exempt employees:** Best practice is to enter hours worked daily AFTER working them. (Steps 4 - 5) You can manually input time by clicking on a day and entering hours worked. If you have more than one position, you will FIRST need to choose the correct position for the work hours you want to enter. (To edit previously entered hours - click on the day in question, click edit, and adjust the work hours as needed and save your changes.) Exempt employees: skip to step 6.

The period calendar view with a date box outlined.

A popup window will appear. Choose Time Type (e.g., Hours Worked), enter the hours for that day, then click **OK** to save the time entry. **Repeat as needed to add more time for:** - Additional days - Or different time types on the same day (such as on-call hours if in an on-call approved position) When time has been entered for each day, please review the totals on the right side under Summary and go to Step 11. *If your hours for the current week will be exactly the same as the previous week,* you may go to Step 7 to see if the auto-fill from previous week option might work for you.

The Enter Time window with Time Type set to Hours Worked and the Hours field outlined. The OK button is outlined.

**Exempt employees only** **who are approved to work on a Holiday or a designated official weather closure** will only have the option to add **Comp Leave Earned** to their timesheets. (Comp Leave Earned is meant to compensate exempt employees for previously approved hours worked during official University closures since exempt employees are not eligible for overtime.) Enter the number of hours worked, then click **OK** to add them to the period calendar.\ \ Following payroll process, the hours entered as Comp Leave Earned will be added to the Compensatory Time Off balance. These hours are valid to use for 1 year. *(Exempt employees: if this situation does not apply, then you may exit Enter My Time altogether. There is nothing you need to do.)*

The Enter Time window showing Time Type set to Comp Leave Earned and 4 in the Hours field. The OK button is outlined.

**Non-exempt employees only:** If your schedule is static and you would rather auto-fill the current week using the same hours inputted from last week, you can do that by clicking **Actions** at the top of the period calendar, then selecting **Auto-fill from Prior Week** (Steps 7- 10) *(Please note that Auto-fill is **not best practice**. Please only use this option if your hours worked are exactly the same as the prior week. If any day differs, please use the daily time entry option instead of auto-fill to minimize the need for later corrections and inconsistencies during payroll processing.)*

The period calendar view with the Actions button outlined. The Summary panel shows 8 Hours Worked and 8 Total Hours.

Select which week you would like to fill and click **Next**

The Auto-fill from Prior Week window with a weekly date range selected. The Next button is outlined.

Select which prior week you would like to use for week in the current pay period and click OK

The Auto-fill from Prior Week window showing Start Date and End Date, with the Select Prior Week field and OK button outlined.

This will take you back to the calendar view of the pay period, where you can verify that the hours are correct for each date, and view the sums of each time type entered in the **Summary** on the right. When finished, click **Review**

The Enter Time period calendar with hours entered across three weeks. The Summary panel is outlined and shows Hours Worked and Total Hours. The Review button is outlined.

If everything looks correct and you are ready to route your timesheet to your supervisor for approval, click **Submit** If you need to make any adjustments, it is recommended to make those prior to submitting hours for approval. Once all adjustments have been make, be sure to Submit all hours and any adjustments for approval.

The Submit Time window open alongside the period calendar, showing Total Hours for the date range. The Submit button is outlined.

Contact [askHR@wm.edu](mailto:askHR@wm.edu) for questions or corrections.