How to End a Period Activity Pay (PAP) Early

Workday

**This guide is for Department Admins, Faculty Partners, Managers, and Staff Partners** who need to end a Period Activity Pay (PAP) before its scheduled end date. It walks you through selecting the appropriate reason for termination and verifying payment amounts to prevent over- or under-payment.

[[Actions > Compensation > Manage Period Activity Pay Assignments]]

The Actions menu expanded on the employee’s Summary screen with an arrow pointing to Compensation. An arrow points to Manage Period Activity Pay Assignments in the Compensation submenu.

Effective Date timing is critical: 1. IF you are ending the PAP early and the new end date is in the **future**, then you can use today's date (or the start date of the next pay period) as the effective date.\ \ Example: Today is 5/22/26 and you want to end a PAP on 6/24/26 instead of 8/24/26. The effective date can be 5/22/26 (or 5/25/26). 2. IF you are ending the PAP and the new end date is in the **PAST**, then use the end date of the last pay period as the effective date (will be either the 9th or the 24th).\ \ Example: Today is 5/22/26 and the PAP should have ended 5/9/26. The effective date should be 5/09/26.\ \ **IMPORTANT NOTE:** A period activity pay **CANNOT** be ended prior to the last date it has been paid. The earliest date the PAP can be ended is the last day of the last pay period processed. (Please refer to the payroll processing calendar if needed.)\ \ Example: Today is 5/22/26 and the PAP should have ended 4/9/26. In this case, both the 4/10 - 4/24 and 4/25 - 5/9 payrolls have already processed and those payments made. The earliest the PAP can be ended is 5/9/26. In this example, the employee has been OVERPAID. See below:\ \ *Example **for someone who has been overpaid**:* Today is 5/22/26 and the PAP should have ended 4/9/26 (which means the employee has been overpaid for 2 pay periods). The effective date for ending the PAP should be 5/9/26. 1. An earlier date cannot be used since the PAP has already been paid out. 2. **An email should be sent to Payroll ([payofc@wm.edu](mailto:payofc@wm.edu)) with details about the overpayment so recovery of monies overpaid can begin.**

The Manage Period Activity Pay Assignments window with the Effective Date field outlined.

[[Choose the appropriate position and period for the PAP you are ending (ex. "Spring 2026")]]

The Manage Period Activity Pay Assignments screen. The Academic Period dropdown expanded with an academic period outlined.

Then click "OK"

The Manage Period Activity Pay Assignments screen with the Reason dropdown expanded and a reason outlined.

[[This will open the PAP that you previously submitted. You must now choose the Reason to "End Activity Pay” (either "End Assignment Only" or "Termination" as appropriate)]]

The Manage Period Activity Pay Assignments screen with the Reason dropdown expanded and outlined.

Input the new desired End Date for the Period Activity Pay in both fields. This will update the number of payments. (In this example, the end date of 5/24/2026 will be updated to 2/24/2026. See the next step.)

The PAP activity row with the End Date outlined in both the Activity Dates and Payments columns.

In this example, the end date has now been updated to 2/24/2026. You can see the number of payments has automatically changed from 8 (as seen above) to 2 (as seen below). Now, the Compensation must be to be updated to reflect the TOTAL amount that should be paid to the employee from the designated funding source of this particular PAP. For this example, we will change the total compensation amount to $5,000. The "Assigned Unit Rate" will reflect the total amount per payment.

The PAP activity row with the Total Amount field in the Compensation column outlined.

The bottom corner shows what has already been Paid to Date, as well as the new remaining balance based on the new Compensation entered above

The PAP payments section with the Remaining Balance Paid to Date outlined.

Clicking "Customize X Payments" will take you to an informational read-only screen that shows individual payment amounts and dates. This is where you can check your work and verify that you are seeing the amounts you expect to see.

The PAP activity row with the Customize 2 Payments button outlined.

In this example, you can see how the upcoming payment is adjusted so the total PAP amount of $5000 is paid. This is a helpful tool to see what payments look like and ensure the employee won't be over-paid or under-paid. Click "Done" to exit. If the payments do not look as you expect, then make adjustments as necessary and check again.

The Customize 2 Payments window showing a table with two scheduled payments.

Back in the main PAP screen, please add a comment to help the next person in the approval chain understand why the change was made. Include any information that may be helpful for approvers.

The Manage Period Activity Pay Assignments screen with the comment field and the Submit button outlined.

Click "Submit" and you are finished! The revised PAP will move through the approvals queue. When the update is "successfully completed" on the main page, then it is ready for payroll processing. (Note: if you know a PAP is finishing early, please enter the updates as soon as possible to reduce the possibility of an overpayment.)

The completed PAP screen with the Submit button outlined.

Contact [askHR@wm.edu](mailto:askHR@wm.edu) for questions or corrections.