How to Allocate a New Expense
34 steps
2 minutes
1
Navigate to Brokerage Engine.
2
Click "Accounting"
Create a New Expense
3
Click "Quick Actions"
4
Click "New Expense"
5
Select the Vendor from the dropdown menu.
6
Select the Payment Account from the menu. Once selected, the "Balance" text box will auto populate.
7
Click "1005 - Operating Account"
8
The Payment Date will generate with today's date.
9
Click on the "Payment Method" dropdown menu to make a choice.
10
Click "Check"
11
Click the "Ref No." field to type a reference number.
12
Click here to select an account.
13
Click "5700 - Photography"
14
Add an optional description in the text field.
15
Click this text field to add the amount.
16
Click "Add Line" for additional entries to the Expense.
17
Click "6050 - Advertising - Other"
18
Add an optional description.
19
Click this text field to add the amount.
20
The system also allows you to add additional Product or Service Items in detail.
21
Click the "Memo" field to add an optional Memo for the Expense.
22
Click "Save"
23
Click "OK"
Allocate the Expense
24
Click the dropdown menu next to the "Journal Entries" button to allocate the Expense.
25
Click "Allocate"
26
Click on the "Allocation Method" dropdown menu, it will allow you to select to allocate by Number of Classes, Office Space (sqft), Number of Agents, Total Sales Volume, and Fixed Percentage.
27
Click on "Number of Classes" to allocate the Expense by Class.
28
Select the checkboxes for the Classes.
29
Click here.
30
Click "Allocate"
31
A Journal Entry will then be created with the Allocation by Classes.
32
The "Memo" field will display the breakdown.
33
Click "Save"
34
Click "OK"
How to Allocate a New Expense
34 steps
2 minutes
1
Navigate to Brokerage Engine.
2
Click "Accounting"
Create a New Expense
3
Click "Quick Actions"
4
Click "New Expense"
5
Select the Vendor from the dropdown menu.
6
Select the Payment Account from the menu. Once selected, the "Balance" text box will auto populate.
7
Click "1005 - Operating Account"
8
The Payment Date will generate with today's date.
9
Click on the "Payment Method" dropdown menu to make a choice.
10
Click "Check"
11
Click the "Ref No." field to type a reference number.
12
Click here to select an account.
13
Click "5700 - Photography"
14
Add an optional description in the text field.
15
Click this text field to add the amount.
16
Click "Add Line" for additional entries to the Expense.
17
Click "6050 - Advertising - Other"
18
Add an optional description.
19
Click this text field to add the amount.
20
The system also allows you to add additional Product or Service Items in detail.
21
Click the "Memo" field to add an optional Memo for the Expense.
22
Click "Save"
23
Click "OK"
Allocate the Expense
24
Click the dropdown menu next to the "Journal Entries" button to allocate the Expense.
25
Click "Allocate"
26
Click on the "Allocation Method" dropdown menu, it will allow you to select to allocate by Number of Classes, Office Space (sqft), Number of Agents, Total Sales Volume, and Fixed Percentage.
27
Click on "Number of Classes" to allocate the Expense by Class.
28
Select the checkboxes for the Classes.
29
Click here.
30
Click "Allocate"
31
A Journal Entry will then be created with the Allocation by Classes.
32
The "Memo" field will display the breakdown.
33
Click "Save"
34
Click "OK"
