RackEmApp is designed for pool Leagues, Competition Organizaers and promoptional organizations to run leagues, competitions or money matches, and has tablet scoring and arena technologies to take your organization to the next level.
In order to sign up to use RackEmApp as an organization, you need to Register. You need to register using an email address and create a password. This should be a personal account to you and not a shared one, as your registration will include access to your own player profile. But don’t worry, you can invite more of your committee colleagues as Administrators, and we’ll show you how later in this guide.
When you sign up, you can use an email address to fill in the registration form. The fields are quite self explanatory.
If you are already a RackEmApp user, it will pre populate the user fields for you - you can create and run as many RackEmApp leagues/organizations as you like.
When you register via email, you’ll need to activate it. This allows us to check you have registered a valid email as we use it to communicate critical information to you about the app, but also receive notifications for critical events.
Once activated you can login via the login page.
When you login you will be presented with an empty league setup screen. You can return back to this screen any time using the menu. Your Organization > League Settings.
At this point only some of the fields are essential, and we'll talk about those here. But for more infomation view the full guide for organization settings below.
Organization SettingsYou are welcome to alter any of the settings on screen, but these are the required ones. Fields not required are ommitted from this mini guide.
Organization Name – The name of your league or company
Contact Name and Contact Email – The primary contact person in your league. This could be yourself, or a group email account/list. But this is how people new to the league get in contact with you
Location - Enter your postcode to provide us with the location of your league. This helps us plot a map of where your league is so that we can help players find you.
Friendly URL – This provides the address to your league. This URL is where you will point your captains players and other visitors as its where you’ll find all the fixtures, results, league tables, competitions and pretty much everything else you need people to know.
If you don;t use a custom domain you'll access it at https://www.rackemapp.com/leagues/{yourfriendlyurl}
App Only League Matches - There are multiple ways to score matches in RackEmApp. The main one is for captains to use the traditional scorecard with frame approvals. However, it is possible to use the Tablet scoreboard by entering the match code. This means users can bypass the approval system, or make edits. This is a valid use case, but if you would prefer that this is not possible, check this box.
Multi League is a special setting for a single organization running multiple,segregated league nights. More details can be found here.
Match Days – The day(s) you usually play. It uses these to generate your season calendar.
Multi League – This is for when you want to operate different leagues on different days of the week. For more information, click here.
As a league administrator, whenever you login you will be routed to the admin dashboard. There are two menus to take note of.
User Menu - This menu is available to all users and is where you update your details, access your leagues websites etc, and also log out.
Administration Menu - This provides access to all the role based permissions to run your league
As part of RackEmApp you get a full features responsive website. Anyone is able to access your website without needing to login.
The best way to get the link to share is to click your league name at the top of the menu. This will take you to your league homepage, from which you can copy the URL to be shared with the world.
In order to add additional administrators, they need to be registered as Players. From the left menu, choose League Management > Players. It will naturally be empty. Click the Register Player button to create one of your colleagues.
You will need to search for the name of your colleague first, in case they already have a RackEmApp account. In RackEmApp, a player is global, and their profile moves with them to new leagues. So ALWAYS search for the player first.
It shows you the name of the league they play in which hopefully will help you identify them, and also their R number, which is their unique global registration number. YOu can also search by R number.
If you can't find them, just press New Player.
You need to fill in the name and most imporantly the email address of the person you want to register. Togglt the switch you automatically send them a user invite on save.
If the email address is entered, you can then click the Invite button on the player list or player editor for the player you just registered. This will email them an invitation to register their own account, which is essential if you are making them admins.
When the invite is sent, it will change the button to allow you to resend it, or alternatively copy it so you can send it through a direct message or WhatsApp if preferred.
When they have accepted the invite and registered an account, you will see the row in the list change again and shows them as Registered.
Clicking their name you will get some additional options and the one you are interesed in is League Administrator. Enabling this will give the user the same adminsitration privileges as you.
If you want to accept online payments for your team registrations, you can take this opportunity to setup your stripe account in Your Organization > Payment Settings.
To find out all about online payments and how to set them up, click this link.
Your league is now created, you have added additional administrator access, and you have access to your league website. You can now start setting up your Season.