How to Save a Document as a PDF

NOTE: These directions will work for Microsoft Word, PowerPoint, Excel, and many other similar programs such as OpenOffice Writer.

Microsoft Word

First, open the file you wish to save as a PDF.

Click "File".

Screenshot of Google Docs with the "File" menu open. The "Download" option is highlighted, and a submenu shows different file formats including Microsoft Word (.docx), OpenDocument Format (.odt), Rich Text Format (.rtf), PDF Document (.pdf), Plain Text (.txt), Web Page (.html, zipped), EPUB Publication (.epub), and Markdown (.md). The cursor is hovering over "PDF Document (.pdf)."

Click "Save a Copy".

Screenshot of Google Docs with the "File" menu open. The "Download" option is highlighted, showing the same export file format list. The cursor is hovering over the "Download" option itself, not yet selecting a specific format.

Click "Browse".

Windows "Save As" dialog box open to the Documents folder. The file is set to save as a PDF named "Document." The "Save" button at the bottom right is highlighted in pink.

Select a location on your computer to save the file.

Windows "Save As" dialog box showing the file type dropdown expanded. Options such as Word Document, Word Template, Word 97-2003 Document, and PDF Document are visible. The "PDF Document" option is highlighted.

Click "Save as type:".

Windows "Save As" dialog box in the Documents folder. The "Save as type" field is set to "Word Document," and the dropdown arrow is highlighted in pink, showing it can be expanded to choose another format.

Click "PDF".

Windows "Save As" dialog box in the Documents folder of a user account named "taylor_l_johnson_occc_edu." The file name is "Document," and several Word documents are visible in the folder. The "Documents" folder on the left navigation pane is highlighted.

Click "Save".

Microsoft Word save screen. On the left sidebar, "Save a Copy" is highlighted. Options under Share Options include Share, Copy Link, This PC, Add a Place, and Browse. The "Browse" option is highlighted.

Google Docs

First, open the file you wish to save as a PDF.

Click "File".

Microsoft Word start screen showing "Save a Copy" highlighted on the left sidebar. Recent documents are listed on the right, including "Document," "Tips, Tricks, and Hints," and "SpongeBob Meme Analysis."

Click "Download".

Click "PDF Document".

Blank Microsoft Word document open with the ribbon menu visible. The "File" tab in the top left corner is highlighted in pink, showing where to click to access saving options.

If you need any assistance, please feel free to contact the Center for Learning and Teaching by emailing [clt@occc.edu](mailto:clt@occc.edu) or by calling 405-682-7838!

How to Save a Document as a PDF

NOTE: These directions will work for Microsoft Word, PowerPoint, Excel, and many other similar programs such as OpenOffice Writer.

Microsoft Word

First, open the file you wish to save as a PDF.

Click "File".

Click "Save a Copy".

Click "Browse".

Select a location on your computer to save the file.

Click "Save as type:".

Click "PDF".

Click "Save".

Google Docs

First, open the file you wish to save as a PDF.

Click "File".

Click "Download".

Click "PDF Document".

If you need any assistance, please feel free to contact the Center for Learning and Teaching by emailing [clt@occc.edu](mailto:clt@occc.edu) or by calling 405-682-7838!