Create a New Job Posting in PageUp - 9/10/2026
Chris Reynolds
54 steps
4 minutes
Pageuppeople
Scribe
Starting a Job
1
Log into using your OU NetID/Email and password. [ou.pageuppeople.com](https://ou.pageuppeople.com) You will see the homepage shown below.
From your homepage, you will see all available Guides for the hiring process.
2
Select "New job." A new window will open.
3
Enter the position number that you received from Compensation in the search box provided.
If this requisition is not for a student or temporary appointment, a Preauthorization (PA1) is required. Do not enter in the position number until *after* the PA1 is approved.
4
Select the search button (magnifying glass icon). Do not press enter. This could cause the data not to load correctly.
5
The working title will load. Once this is completed, select the "Next" button.
The Job Card
6
Information will pre-fill from PeopleSoft into this next page. Ensure all information is correct as complete the Job Card.
Number of Openings
7
Select the type of position from the drop down menu (either new or replacement).
Position Details
8
If additional similar positions will be added, select the respective field, and enter the quantity. Then, select "Add More."
**Note:** If this requisition is not for a student or temporary appointment, a Preauthorization (PA1) is required for each additional position.
9
Select if the position is "New" or for a "Replacement."
10
A **Best Consideration Date** is typically the date by which applicants should apply to receive full consideration for a position. Applications received after that date may still be accepted and reviewed until the position is filled. Enter in the date for which an applicant will be best considered. For this example, we have entered 02/28/2026.\ \ **Note: This field is not mandatory.**
**Important:** Non-Exempt positions must be posted for at least 5 business days (or until 3 applicants that meet minimum qualifications apply). Exempt positions must be posted for 7 business days.
11
Enter how you would like to advertise the Pay Range for the position. If this is a position that is salary grade S10 or higher, it is recommended that the advertised salary range be listed as "Commensurate based on education and experience."
You cannot advertise a position's salary for more than what was approved on the PA1. If you would like to do so, please reach out to Compensation at [HRCompensation@ou.edu](https://mailto:hrcompensation@ou.edu).
12
Enter the primary campus this position will report to.
13
Enter the Position Address. This is the office location.
14
There are two options for reviewing an applicant’s minimum qualifications after they apply for a position. HR Talent can review qualifications upon submission, or the department can complete the review later in the process. If you would like HR Talent to review minimum qualifications upon submission, select **"Yes."** If not, select **"No."** In that case, minimum qualifications will be reviewed during the offer stage.
15
If this is a student position, select "Yes." If not, select "No."
16
**Form:** Select the desired application type. There are three options available: 1. **Resume Required** – Candidates are required to submit a resume. 2. **Resume and Cover Letter Required** – Candidates are required to submit both a resume and cover letter. 3. **No Documents Required** – Candidates complete an application but are not required to upload any documents. Each application type is available in two versions: - **Staff - TAC Reviews**: Select this option if you would like the HR Talent Acquisition (TAC) team to review applicants' minimum qualifications upon submission. - **Staff - Dept Reviews**: Select this option if your department will review applicants' minimum qualifications. - **Student:** If this is a student position, select this application form. **Example:** If you would like the HR Talent Acquisition team to review applicants' minimum qualifications after they apply and only require a resume, select **"Staff - TAC Reviews Resume Required."**
17
To add application specific questions, select "Customize for Job."
18
On the following page, select the type of question you would like to ask. **Select List:** A drop-down list of responses that an applicant can choose from.\ **Text Field:** An area for free text where the applicant can write a short answer (255 characters).\ **Text Area:** A larger area for free text where an applicant can write a longer answer (1000 characters).\ **Text Field Group:** Allows you to specify a group of text fields that appear in two columns. Note that the mandatory setting for the text field group is not functional, and applicants will be able to progress their application forms without providing a response. This question type can also only support one reporting code and will not work if you need to report on form responses.\ **Label:** Used to insert a label into the question page that displays as normal text.\ **Check boxes:** The applicant is given a choice of answers and can select more than one.\ **Date:** Allows the applicant to select a day and month from a drop-down list and to input a year.\ **File upload:** Allows an applicant to upload an approved file type. Approved file types can be set when creating the application form, such as *.DOC and* .PDF. When creating a file upload question, please indicate the document type to be uploaded, such as a resume, cover letter, etc. and the type of file desired. Note: Files cannot be larger than 50 MB.\ **Radio Buttons:** Used when a list of two or more options must be selected and are mutually exclusive (i.e. the applicant can only select one choice).\ **Question Library:** A list of premade questions.
19
Enter the question in this text box.
20
Mark the question as mandatory. If not, the applicant can skip the question on the application.
21
Below is an example of a typical question and the answer options. If you selected a question that will have multiple options, please enter these choices in now. See the example below.
You don’t need to use every line. Any lines you leave empty will simply be hidden, so there’s no need to click ‘Delete’ for unused rows.”
22
Select "Save." This will close out the current window. You will return to the homepage for creating questions.
23
Select "Save." This window will close.
24
If you select **Document Upload** as a question type, please note that when no specific file types are mentioned, the system will only accept the following file formats by default: - **Documents:** `.doc`, `.docx`, `.pdf` If additional file types are enabled, the following formats can be accepted: - **Documents:** `.doc`, `.docx`, `.docm`, `.pdf`, `.txt`, `.rtf` - **Spreadsheets:** `.xls`, `.xlsm` - **Images:** `.jpg`, `.jpeg`, `.png` - **Audio:** `.mp3`, `.wma` - **Video:** `.mp4`, `.wmv`, `.mov`, `.mpeg`, `.mpg`, `.flv`, `.avi` **Note:** Files can be no larger than 50 MB. Please keep this in mind if you wish to have your applicants upload video/audio files.
Position Details, cont.
25
Is the position Benefits Eligible? Select Yes or No. For positions that have a full time equivalent (FTE) of 1.0, this is usually yes.
26
Will travel be required for this position? Select an option from the drop down menu.
27
Next to Work Schedule, select the drop down arrow. Then, select the expected Work Schedule for the position. If your schedule is not listed, select "Other" and enter the expected work schedule in the text box provided.
28
Is this position 100% Remote? Select Yes or No from the drop down menu.
**In order for a position to be advertised 100% remotely, it would have needed the approval on the PA1.**
29
Is a Background Check (BGC) required? Select Yes or No.
30
Enter the SUR number. If the background check (BGC) is centrally funded, type in "0." (Note: Student and temporary appointments do not have centrally funded background checks.)
31
Indicate if there are other **required** special approvals or background checks by selecting the appropriate option(s) below. If not, select None.
If you need assistance crafting a question, please reach out to the Talent Acquisition Team at HRTalent@ou.edu.
Advertising Information for Sourcing
32
Does this position have a listing exemption? Select Yes or No. If the position has a listing exemption, attach the email to the requisition using "Notes" on the left side of the screen. If this is a direct hire for a student or temporary position, please select yes as well.
33
Select the city in which the position will sit.
34
Will this advertisement be listed externally? Select the boxes to indicate where you would like it to be published.
**Note:** Advertisements on external publications must be paid by the department who is hiring for the position.
35
If the desired external publication is not listed, please type it in the "Please list any other sources" text box.
36
Enter in the Chart Field Spread that will be used to charge the department for the advertisement.
Search Committee Details
37
By adding someone as a Search Committee Chair or Members, you are giving them access to view the job within PageUp. To add, enter the first and last name of the head of the chair in this text box. Then, select the search button (magnifying glass icon) to find them in the provided list. If you cannot find the person you are looking for, reach out to HRTalent@ou.edu.
38
Search results will show in this new window. Select the appropriate individual from the list provided.
39
Follow the same steps to add Search Committee Members.
40
Select the person you wish to add. Then, select "Add."
41
Repeat this process until all individuals have been added. When you have finished, select "Done."
If you need to clear any field that includes a search bar, use the ‘eraser’ icon next to the search button. This removes hidden data that the regular ‘Delete’ option won’t clear.
Users and Approvals
42
The "Department Recruiting Assistant" is an assistant to the Hiring Manager for the requisition. This field is mandatory, and will be notified when the Hire ePaf is staged. To add someone, type in the person's first and last name in the text box. Then, select the search button (magnifying glass icon).
43
This window will open when you select the search button (magnifying glass icon). Use this to select the appropriate person. To add them as the Department Admin, select their name and then select "Add."
44
Making someone an Additional Viewers grants individuals the ability to review applications. Once added, there is a box that is labeled, "Can select outcome." If selected, they have the ability to move the applicant through the hiring process. To add viewers, select "Add Additional Viewers." Then, enter their first and last name in the text box and select the search button (magnifying glass icon).
45
**Requisition Manager** will default to the individual who created the requisition. If this needs to be updated, follow the steps outlined above to select and assign the appropriate Requisition Manager.
46
From the drop down menu, select the "Standard Requisition Approval Process" option.
47
Using the guide in gray, type in the name of your HR approver.
48
**HR Representative** will be the same name as the approver.
49
Once done, click Submit and the requisition will be sent off for approvals.
Not ready to submit for approvals? Click Save as Draft and come back to it when you are ready!
Student and Temporary Positions
All student and temporary positions will be created using the previous step with the following exceptions: - A PA 1 is not required - Before selecting **Submit,** attach the relative job template that shows how you would like your job listing to appear. - [Student Job Template](https://apps.hr.ou.edu/DMS/Home/GetDocuments/q/3467524A43384649535665786F464D735168564925324651253344253344). - [Temporary Job Template](https://apps.hr.ou.edu/DMS/Home/GetDocuments/q/6D52253246466A414D6A4D525230766E6431706854734367253344253344). The following steps will show how to attach a document.
50
On the left side of the screen, click **Documents.**
51
Click **Document from a file.**
52
Click **Upload file.**
53
Type the name of the Working Title in the **Title** field.
54
Click **Save and Close.**
Create a New Job Posting in PageUp - 9/10/2026
Chris Reynolds
54 steps
4 minutes
Pageuppeople
Scribe
Starting a Job
1
Log into using your OU NetID/Email and password. [ou.pageuppeople.com](https://ou.pageuppeople.com) You will see the homepage shown below.
From your homepage, you will see all available Guides for the hiring process.
2
Select "New job." A new window will open.
3
Enter the position number that you received from Compensation in the search box provided.
If this requisition is not for a student or temporary appointment, a Preauthorization (PA1) is required. Do not enter in the position number until *after* the PA1 is approved.
4
Select the search button (magnifying glass icon). Do not press enter. This could cause the data not to load correctly.
5
The working title will load. Once this is completed, select the "Next" button.
The Job Card
6
Information will pre-fill from PeopleSoft into this next page. Ensure all information is correct as complete the Job Card.
Number of Openings
7
Select the type of position from the drop down menu (either new or replacement).
Position Details
8
If additional similar positions will be added, select the respective field, and enter the quantity. Then, select "Add More."
**Note:** If this requisition is not for a student or temporary appointment, a Preauthorization (PA1) is required for each additional position.
9
Select if the position is "New" or for a "Replacement."
10
A **Best Consideration Date** is typically the date by which applicants should apply to receive full consideration for a position. Applications received after that date may still be accepted and reviewed until the position is filled. Enter in the date for which an applicant will be best considered. For this example, we have entered 02/28/2026.\ \ **Note: This field is not mandatory.**
**Important:** Non-Exempt positions must be posted for at least 5 business days (or until 3 applicants that meet minimum qualifications apply). Exempt positions must be posted for 7 business days.
11
Enter how you would like to advertise the Pay Range for the position. If this is a position that is salary grade S10 or higher, it is recommended that the advertised salary range be listed as "Commensurate based on education and experience."
You cannot advertise a position's salary for more than what was approved on the PA1. If you would like to do so, please reach out to Compensation at [HRCompensation@ou.edu](https://mailto:hrcompensation@ou.edu).
12
Enter the primary campus this position will report to.
13
Enter the Position Address. This is the office location.
14
There are two options for reviewing an applicant’s minimum qualifications after they apply for a position. HR Talent can review qualifications upon submission, or the department can complete the review later in the process. If you would like HR Talent to review minimum qualifications upon submission, select **"Yes."** If not, select **"No."** In that case, minimum qualifications will be reviewed during the offer stage.
15
If this is a student position, select "Yes." If not, select "No."
16
**Form:** Select the desired application type. There are three options available: 1. **Resume Required** – Candidates are required to submit a resume. 2. **Resume and Cover Letter Required** – Candidates are required to submit both a resume and cover letter. 3. **No Documents Required** – Candidates complete an application but are not required to upload any documents. Each application type is available in two versions: - **Staff - TAC Reviews**: Select this option if you would like the HR Talent Acquisition (TAC) team to review applicants' minimum qualifications upon submission. - **Staff - Dept Reviews**: Select this option if your department will review applicants' minimum qualifications. - **Student:** If this is a student position, select this application form. **Example:** If you would like the HR Talent Acquisition team to review applicants' minimum qualifications after they apply and only require a resume, select **"Staff - TAC Reviews Resume Required."**
17
To add application specific questions, select "Customize for Job."
18
On the following page, select the type of question you would like to ask. **Select List:** A drop-down list of responses that an applicant can choose from.\ **Text Field:** An area for free text where the applicant can write a short answer (255 characters).\ **Text Area:** A larger area for free text where an applicant can write a longer answer (1000 characters).\ **Text Field Group:** Allows you to specify a group of text fields that appear in two columns. Note that the mandatory setting for the text field group is not functional, and applicants will be able to progress their application forms without providing a response. This question type can also only support one reporting code and will not work if you need to report on form responses.\ **Label:** Used to insert a label into the question page that displays as normal text.\ **Check boxes:** The applicant is given a choice of answers and can select more than one.\ **Date:** Allows the applicant to select a day and month from a drop-down list and to input a year.\ **File upload:** Allows an applicant to upload an approved file type. Approved file types can be set when creating the application form, such as *.DOC and* .PDF. When creating a file upload question, please indicate the document type to be uploaded, such as a resume, cover letter, etc. and the type of file desired. Note: Files cannot be larger than 50 MB.\ **Radio Buttons:** Used when a list of two or more options must be selected and are mutually exclusive (i.e. the applicant can only select one choice).\ **Question Library:** A list of premade questions.
19
Enter the question in this text box.
20
Mark the question as mandatory. If not, the applicant can skip the question on the application.
21
Below is an example of a typical question and the answer options. If you selected a question that will have multiple options, please enter these choices in now. See the example below.
You don’t need to use every line. Any lines you leave empty will simply be hidden, so there’s no need to click ‘Delete’ for unused rows.”
22
Select "Save." This will close out the current window. You will return to the homepage for creating questions.
23
Select "Save." This window will close.
24
If you select **Document Upload** as a question type, please note that when no specific file types are mentioned, the system will only accept the following file formats by default: - **Documents:** `.doc`, `.docx`, `.pdf` If additional file types are enabled, the following formats can be accepted: - **Documents:** `.doc`, `.docx`, `.docm`, `.pdf`, `.txt`, `.rtf` - **Spreadsheets:** `.xls`, `.xlsm` - **Images:** `.jpg`, `.jpeg`, `.png` - **Audio:** `.mp3`, `.wma` - **Video:** `.mp4`, `.wmv`, `.mov`, `.mpeg`, `.mpg`, `.flv`, `.avi` **Note:** Files can be no larger than 50 MB. Please keep this in mind if you wish to have your applicants upload video/audio files.
Position Details, cont.
25
Is the position Benefits Eligible? Select Yes or No. For positions that have a full time equivalent (FTE) of 1.0, this is usually yes.
26
Will travel be required for this position? Select an option from the drop down menu.
27
Next to Work Schedule, select the drop down arrow. Then, select the expected Work Schedule for the position. If your schedule is not listed, select "Other" and enter the expected work schedule in the text box provided.
28
Is this position 100% Remote? Select Yes or No from the drop down menu.
**In order for a position to be advertised 100% remotely, it would have needed the approval on the PA1.**
29
Is a Background Check (BGC) required? Select Yes or No.
30
Enter the SUR number. If the background check (BGC) is centrally funded, type in "0." (Note: Student and temporary appointments do not have centrally funded background checks.)
31
Indicate if there are other **required** special approvals or background checks by selecting the appropriate option(s) below. If not, select None.
If you need assistance crafting a question, please reach out to the Talent Acquisition Team at HRTalent@ou.edu.
Advertising Information for Sourcing
32
Does this position have a listing exemption? Select Yes or No. If the position has a listing exemption, attach the email to the requisition using "Notes" on the left side of the screen. If this is a direct hire for a student or temporary position, please select yes as well.
33
Select the city in which the position will sit.
34
Will this advertisement be listed externally? Select the boxes to indicate where you would like it to be published.
**Note:** Advertisements on external publications must be paid by the department who is hiring for the position.
35
If the desired external publication is not listed, please type it in the "Please list any other sources" text box.
36
Enter in the Chart Field Spread that will be used to charge the department for the advertisement.
Search Committee Details
37
By adding someone as a Search Committee Chair or Members, you are giving them access to view the job within PageUp. To add, enter the first and last name of the head of the chair in this text box. Then, select the search button (magnifying glass icon) to find them in the provided list. If you cannot find the person you are looking for, reach out to HRTalent@ou.edu.
38
Search results will show in this new window. Select the appropriate individual from the list provided.
39
Follow the same steps to add Search Committee Members.
40
Select the person you wish to add. Then, select "Add."
41
Repeat this process until all individuals have been added. When you have finished, select "Done."
If you need to clear any field that includes a search bar, use the ‘eraser’ icon next to the search button. This removes hidden data that the regular ‘Delete’ option won’t clear.
Users and Approvals
42
The "Department Recruiting Assistant" is an assistant to the Hiring Manager for the requisition. This field is mandatory, and will be notified when the Hire ePaf is staged. To add someone, type in the person's first and last name in the text box. Then, select the search button (magnifying glass icon).
43
This window will open when you select the search button (magnifying glass icon). Use this to select the appropriate person. To add them as the Department Admin, select their name and then select "Add."
44
Making someone an Additional Viewers grants individuals the ability to review applications. Once added, there is a box that is labeled, "Can select outcome." If selected, they have the ability to move the applicant through the hiring process. To add viewers, select "Add Additional Viewers." Then, enter their first and last name in the text box and select the search button (magnifying glass icon).
45
**Requisition Manager** will default to the individual who created the requisition. If this needs to be updated, follow the steps outlined above to select and assign the appropriate Requisition Manager.
46
From the drop down menu, select the "Standard Requisition Approval Process" option.
47
Using the guide in gray, type in the name of your HR approver.
48
**HR Representative** will be the same name as the approver.
49
Once done, click Submit and the requisition will be sent off for approvals.
Not ready to submit for approvals? Click Save as Draft and come back to it when you are ready!
Student and Temporary Positions
All student and temporary positions will be created using the previous step with the following exceptions: - A PA 1 is not required - Before selecting **Submit,** attach the relative job template that shows how you would like your job listing to appear. - [Student Job Template](https://apps.hr.ou.edu/DMS/Home/GetDocuments/q/3467524A43384649535665786F464D735168564925324651253344253344). - [Temporary Job Template](https://apps.hr.ou.edu/DMS/Home/GetDocuments/q/6D52253246466A414D6A4D525230766E6431706854734367253344253344). The following steps will show how to attach a document.
50
On the left side of the screen, click **Documents.**
51
Click **Document from a file.**
52
Click **Upload file.**
53
Type the name of the Working Title in the **Title** field.
54
Click **Save and Close.**
