How to Submit an Offer for Approval - 2/24/2026

This guide provides a step-by-step process for submitting a job offer for approval, ensuring that all necessary details are accurately captured and compliant with university policies. By following these instructions, hiring managers can streamline the offer process, avoid potential errors, and ensure timely approvals. It also highlights important considerations, such as salary limits and onboarding responsibilities, making it an essential resource for effective hiring practices.

Chris Reynolds
25 steps
2 minutes

Pageuppeople

Selecting the Finalist

Log into PageUp using your OUNET ID/email and password. [ou.pageuppeople.com](https://ou.dc4.pageuppeople.com/beta/hiringmanagerdashboard) You will see the homepage shown below.

Select "Review applications."

Image of the PageUp dashboard highlighting the Review Applications button highlighted on the Applicant Progress Board tile.

Select the drop down arrow next to the Job Title list.

Image of the job title list with the drop-down arrow highlighted.

Select the job you are wanting to make an offer for. In this case, it is Academic Advisor.

Image of the job title list with Academic Advisor highlighted.

Find the applicant you would like to make an offer to. Then, select "Progress."

Image of the Applicants screen with the Progress button on the far right highlighted.

Select "Offer - Draft."

Image of the Progress drop-down with Offer-Draft highlighted.

Select the name of the applicant you would like to make an offer to. Then, select View applicant card. A new window will open.

Image of the applicant list with the applicant highlighted. There is a 1 next to the applicant, and a 2 next to View Applicant Card.

Select the link under "Offer." Normally, it will say "No offer."

Image of the Applications section of the applicant card with the No Offer button highlighted.

The Offer Card

If the candidate is a current employee, use this field to find their Empl ID.

If the requisition has multiple positions, assign the candidate to the correct position number.

Image of the Offer Details segment of the offer card with the correct position highlighted.

Insert their Start Date by selecting from the drop down menu.

Image of the Position Details section of the offer details segment, highlighting the calendar button next to Start Date.

Enter the candidate's annual salary in this field.

Image of the Salary segment of the offer card with the Annual Salary field highlighted.

**STOP:** If the offered salary exceeds the approved maximum salary amount you must first seek additional approval from HR/Compensation at HRCompensation@ou.edu.

Type in what their Full Time Equivalent (FTE) will be.

Image of the Salary segment of the offer card with the FTE field highlighted.

Select this drop down arrow. Then, select the appropriate status for this candidate.

Image of the 'How will this appointment affect the individual's current university employment?' drop-down highlighted.

Select the state the candidate will be performing job duties. You would normally select Oklahoma **unless** the position was approved for fully remote work.

Image of the 'Where will the employee be performing work for OU?' drop-down highlighted.

Select the state where the candidate will be living while working for the university. You would normally select Oklahoma **unless** the position was approved for fully remote work.

Image of the 'Where will the employee be living during their OU employment?' drop-down highlighted.

Only complete this section if there are any relocation expenses being provided.

Image of the Pre-Employment Checks segment of the offer card with the Employee Relocating drop-down highlighted.

Find and select the individual responsible for the candidate's onboarding. Enter their first and last name in the search box shown here.

Image of the Onboarding segment of the offer card, with the Onboarding Coordinator field highlighted.

Enter the Respond by Date. This is typically 3 -5 business days.

Image of the Offer Progress segment of the offer card with the calendar button next to Offer Respond Date highlighted.

Select the Hiring Manager of the requisition. This should be pre-filled.

Image of the Approval Process segment with the Hiring Manager field highlighted.

Select the number of approvers needed.

Image of the Approval process segment of the offer card with the Approval process drop-down highlighted.

Enter the first and last name of each approver. Enter "HR Talent" as the last approver.

Image of the Approval Process segment of the offer card with the 1st Approver field highlighted.

Select Save. This will submit the offer for approval.

Image of the Offer card with the Save button highlighted.

**NO OFFERS, EITHER WRITTEN VERBAL, OR OTHERWISE CAN BE EXTENDED TO A CANDIDATE WITHOUT HR APPROVAL IN THE PAGEUP SYSTEM.**

Extending the Offer

Note: Before this step is completed, it is recommended that you reach out to the finalist before extending the offer in the system.

You will receive an email once the offer is approved. At this point, the Offer may be extended to the applicant. To extend in the system, select "Progress."

Image of the Applicant Details list with the Progress button highlighted.

Select "Offer - Extended." This will send the applicant an email stating that they have an offer to review in the system. Once they accept, their onboarding will begin.

Image of the Progress list with Offer-Extended highlighted.