Add a Session to a Previously Approved Course

Aealearningonline

Google

Initial Navigation

Navigate to<https://aealearningonline.org/> and click Log In.

Enter your login credentials, and click Log In. Or, click "Sign In with Google" or "Sign In with Microsoft."

Click "Developer"

Click "Dashboard"

Find the course you are wanting to add a session to and click "Edit Instructor-Led"

Click "Sessions Home"

You will now be on the screen where you can start a new "Session Quick Start."

Session Quick Start

Enter the session title. This title is the two-letter AEA code, followed by the location of the course and the month, day, and year of the start date (i.e. HL - Zoom Aug 18 2026)

Select whether the session will be take place in-person or be delivered in a hybrid or virtual format.

Enter the instructor(s) for this session.

Tip! Only individuals with an approved vita through [Apply to Teach](https://scribehow.com/o/CYbTceQRQLy9ZROOqFpJhA/viewer/How_to_Apply_to_Teach_on_AEA_Learning_Online__c22Z5gzATsq06VGgW0LcZA?referrer=documents) will be available to add.

Enter the start and end date of the session

Click "Create Session"

Session Information

The Session Title, Content Type, and Start and End Date will populate from the Session Quick Start information.

Alert! The Additional Session Information will autofill from the previously approved course information (if anything was entered for this field). This text will be displayed when individuals register for your session. If the details in this field are not accurate for your session, please do not delete the info, but include a note indicating what you need the field to say instead. The AEA Professional Learning team will make the appropriate updates to the proposal so the information is accurate for each separate session.

Enter the session's registration start and end date

Enter the number of minimum and maximum participants

Alert! For open audience courses, please list the minimum enrollment you will require for the course to be held. When setting your maximum enrollment, be sure the room you reserved will accommodate that number of participants.

Choose the status of this session. Will this session be for an open audience and visible on the course catalog? Or, will it be for a closed audience and not be visible on the course catalog (i.e. registerable by a shared link only)?

Select which agency your session will be offered through

The instructor(s) will pre-fill from the Session Quick Start information. You can edit the instructor(s) here if needed.

Enter the title of the meeting (i.e. Day 1, Day 2, etc.)

Enter the meeting location and address using the following format: Street Address, City Zip Code\ Building - Room Name/Number

Tip! If your meeting is taking place via Zoom or some other virtual/online platform, be sure to click the "Is Online" checkbox and enter the name of the platform in the Meeting Location and Address field.

Enter the start date and time and the end date and time for your first meeting

Click "Add Meeting"

Continue to enter and add the information for all of your meetings

Click "Save" once all of your meetings have been entered

Click "Submit Session for Approval" to finalize and notify the professional learning office that the session is ready for review.

Tip! Submitted course proposals are reviewed by the professional learning office. You will receive an autogenerated email once your proposal has been reviewed. Questions? Contact support@aealearningonline.org