How to Submit a Club Grant Application

UCSA Student Experience
32 steps
6 minutes

Ucsa

Navigate to [https://ucsa.org.nz/](https://ucsa.org.nz/)

Click on the cog wheel button.

Alert! If this cogwheel is not appearing, it means you have not yet been assigned access to your club admin tools. Request access by emailing clubs@ucsa.org.nz.

Select the relevant club in the drop-down menu.

Click "Grant Applications" tool.

Click "+ New Grant Application"

Enter a contact number.

Enter a title for the application.

Enter a "Start date".

Add an "End date". If this is for a single date event, this would be the same as the start date.

Enter an "Overview / Summary".

Tip! In the Overview it's helpful to include: - Who - who is the event/purchase for? Who will benefit? - When - when is the event happening and how long will it take? - Where - where is this all taking place? - How - how will it all work?

Enter the "Outcomes".

Tip! The outcome should cover the "why" - what are you hoping to achieve with this activity/purchase? This might include: - How many people attend/participate - What experience attendees have - Financial goals (i.e. is this a fundraiser, and you're hoping to generate funding for the club, or you'd like to break even, or do you expect to make a loss)

If your application is for an event, enter the "Expected Attendance".

To add an expense, click "Add Item".

Enter the "Item description".

Enter the "Amount".

Select a type in the "Grant type" drop-down menu

To add the supporting documentation, click "Browse".

Alert! Without supporting documentation, your application cannot be seriously considered. Supporting documentation might include: - A quote - An invoice - Screenshots from a website If your supporting documentation is for a purchase already made, that expense is not eligible for grant funding.

Once you've selected the file, click "Upload".

Click "Add"

Repeat for each expense related to the activity/purchase.

Next, add any sources of income being used towards this event/puchase. Income sources might include: - Ticket sales - Club funds raised previously - Donations or sponsorships Start by clicking "Add Item".

Enter the income source as the "Item description".

Enter the "Amount".

Click "Add"

Enter the "Requested Full Grant Amount". This should be the amount you are hoping to receive from the grant program.

Click "UCSA Grant Terms & Conditions" to open and read the terms and conditons of the program.

Check "I agree to the UCSA Grant Terms & Conditions".

Under "Project Evidence" you may add any additonal documents that support your application, if you wish. This might include: - Shedule - Run sheet - Planning - Additonal information about any of the expense items To start, click "Browse".

Find the relevant file, and click "upload".

Tip! At any time you may "Save changes" to save your progress. You can come back to complete your application at any time.

Finally, click "Submit" to submit your application.

You'll be able to view your application by navigating to the Grant applications dashboard. The Clubs Team will be in touch with the applicant via email as soon as an outcome is available.

How to Submit a Club Grant Application

UCSA Student Experience
32 steps
6 minutes

Ucsa

Navigate to [https://ucsa.org.nz/](https://ucsa.org.nz/)

Click on the cog wheel button.

Alert! If this cogwheel is not appearing, it means you have not yet been assigned access to your club admin tools. Request access by emailing clubs@ucsa.org.nz.

Select the relevant club in the drop-down menu.

Click "Grant Applications" tool.

Click "+ New Grant Application"

Enter a contact number.

Enter a title for the application.

Enter a "Start date".

Add an "End date". If this is for a single date event, this would be the same as the start date.

Enter an "Overview / Summary".

Enter the "Outcomes".

If your application is for an event, enter the "Expected Attendance".

To add an expense, click "Add Item".

Enter the "Item description".

Enter the "Amount".

Select a type in the "Grant type" drop-down menu

To add the supporting documentation, click "Browse".

Once you've selected the file, click "Upload".

Click "Add"

Repeat for each expense related to the activity/purchase.

Enter the income source as the "Item description".

Enter the "Amount".

Click "Add"

Enter the "Requested Full Grant Amount". This should be the amount you are hoping to receive from the grant program.

Click "UCSA Grant Terms & Conditions" to open and read the terms and conditons of the program.

Check "I agree to the UCSA Grant Terms & Conditions".

Find the relevant file, and click "upload".

Tip! At any time you may "Save changes" to save your progress. You can come back to complete your application at any time.

Finally, click "Submit" to submit your application.

You'll be able to view your application by navigating to the Grant applications dashboard. The Clubs Team will be in touch with the applicant via email as soon as an outcome is available.