ERP - Reversing a Receipt in a Rejected Batch
Makenzy Cervantez
28 steps
3 minutes
1
Navigate to Payment Entry
2
Search for your receipt batch
3
Once you have loaded your batch, click on "View-Rev"
4
Select the receipt you need to reverse. Double-click to load Receipt Inquiry.
5
Verify receipt details. Then click "Reverse"
6
Select ERR-CLERERR from the dropdown to indicate clerical error.
7
Hit the "enter" key on your keyboard
8
Click "Back" to return to the batch screen
9
To add a new receipt to replace the voided one, click "Resume Batch"
10
Click "Enter Receipt"
11
Click "Misc Receipt"
12
Type in receipt details, using MISC RECEIPT. On Charge code, select the ellipsis to use field help.
13
Search for the charge code containing the org and object you need to use. If a charge code for your account does not exist, you can also use a miscellaneous charge code (org + 47900) and manually update the Org/Object later.
14
Enter the receipt total, then the Org/Obj/Proj's the amount will be deposited to. Then click "Accept"
15
Select your tender type. If check, enter the check number or write "Multiple" if depositing multiple checks on one receipt. Then click "Complete Transaction."
16
Click "Back"
17
Click "Close"
18
If the dollar amount changed from your initial deposit, you will need to create a new Settlement. Click "Settlement"
19
Check to ensure there is no existing settlement. If not, click "Add"
20
Enter check amount in "Drawer Amount" column so Difference = $0. Click on Cash and enter tender details below as applicable.
21
Verify "Difference" in both rows is $0. Then click "Accept"
22
Click "Finalize Finalize the current settlement."
23
Click "Yes"
24
Select how you would like to Save/Print your Settlement Detail report.
25
Click "Yes"
26
Click "Back" to return to batch screen.
27
Click "Output-Rel" to release your batch for approval.
28
Leave all boxes checked and click "Accept."
ERP - Reversing a Receipt in a Rejected Batch
Makenzy Cervantez
28 steps
3 minutes
1
Navigate to Payment Entry
2
Search for your receipt batch
3
Once you have loaded your batch, click on "View-Rev"
4
Select the receipt you need to reverse. Double-click to load Receipt Inquiry.
5
Verify receipt details. Then click "Reverse"
6
Select ERR-CLERERR from the dropdown to indicate clerical error.
7
Hit the "enter" key on your keyboard
8
Click "Back" to return to the batch screen
9
To add a new receipt to replace the voided one, click "Resume Batch"
10
Click "Enter Receipt"
11
Click "Misc Receipt"
12
Type in receipt details, using MISC RECEIPT. On Charge code, select the ellipsis to use field help.
13
Search for the charge code containing the org and object you need to use. If a charge code for your account does not exist, you can also use a miscellaneous charge code (org + 47900) and manually update the Org/Object later.
14
Enter the receipt total, then the Org/Obj/Proj's the amount will be deposited to. Then click "Accept"
15
Select your tender type. If check, enter the check number or write "Multiple" if depositing multiple checks on one receipt. Then click "Complete Transaction."
16
Click "Back"
17
Click "Close"
18
If the dollar amount changed from your initial deposit, you will need to create a new Settlement. Click "Settlement"
19
Check to ensure there is no existing settlement. If not, click "Add"
20
Enter check amount in "Drawer Amount" column so Difference = $0. Click on Cash and enter tender details below as applicable.
21
Verify "Difference" in both rows is $0. Then click "Accept"
22
Click "Finalize Finalize the current settlement."
23
Click "Yes"
24
Select how you would like to Save/Print your Settlement Detail report.
25
Click "Yes"
26
Click "Back" to return to batch screen.
27
Click "Output-Rel" to release your batch for approval.
28
Leave all boxes checked and click "Accept."
