International Travel - Meal Per Diems

Duke policy allows business units to provide a meal per diem for international travel. This quick reference provides guidance on processing an expense report if your business unit uses the meal per diem. Please note: The foreign travel per diem rates and actual expenses may not be interchanged. One option should be chosen for the duration of the trip.

Alysha Cieniewicz
24 steps
2 minutes

Paying Meal Per Diem for One Destination

Create the Report Header for the expense report, selecting an international trip type. Once header data is complete, Select **Create Report** at the bottom right of the screen.

A warning exception message displays at the top of the screen. For Concur to calculate a meal per diem, you must create a **Travel Itinerary**. Pull in this itinerary if you used Concur Travel to book the trip, or create it if you did not. In most instances at Duke, you will need to create the itinerary. The warning exception message details the path to follow to create an itinerary. Scroll down the page to continue.

On the expense screen, go to **Travel Allowance**. From the drop-down menu, select **Manage Travel Allowance**.

From the allowances screen, select **Create New Itinerary**.

When creating an itinerary where the per diem will be the same for the entire length of the trip, use the default Standard Itinerary. Enter information about the first day of travel. Select **Save**.

Enter information about the last day of travel. Select **Save**.

When all information is entered and saved, select **Next**.

Review the per diem amounts for each day of the trip on the **Expenses & Adjustments** tab. This tab may display by default, or you may need to select it. Use the checkboxes to exclude specific days or specific meals. Notice how Concur reduces the per diem amount accordingly. Select **Create Expenses**.

Duke will pay 75% of the per diem rate on the first and last travel days, regardless of arrival/departure times.

The daily meal per diem will appear along with the per diem total. Continue processing the report, adding remaining corporate cards and out-of-pocket expenses.

Paying Meal Per Diem for Multiple Destinations

Create the Report Header for the expense report, selecting an international trip type. Once header data is complete, Select **Create Report** at the bottom right of the screen.

On the expense screen, go to **Travel Allowance**. From the drop-down menu, select **Manage Travel Allowance.**

From the allowances screen select **Create New Itinerary**.

When creating an itinerary where the per diem will change based on different destinations throughout the trip, use the default Standard Itinerary. Enter information for the departure and arrival cities for the first day of the trip. Select **Save**.

Enter information reflecting the date and time you departed one destination and arrived at another destination throughout the trip. Select **Save** after each entry.

Enter information about the last day of travel. Select **Save**.

When all information is entered and saved, select **Next**.

Duke will pay 75% of the per diem rate on the first and last travel days, regardless of arrival/departure times.

The daily meal per diem will appear along with the per diem total. Continue processing the report, adding remaining corporate cards and out-of-pocket expenses.

Helpful Hints

Concur determines the per diem rate calculation using the current Department of State rate for the destination. In some instances, departments pay a reduced per diem rate for meals. To reduce the per diem, select **Add** **Expense**.

On the **New Expense** screen, select the expense type drop-down and select the **Per Diem Reduction** expense type.

For the last day of the trip, enter a negative dollar amount to reduce the per diem by the amount entered. Select **Save Expense**.

Once saved, you can see the reduced amount appear.

Visit [concur.duke.edu/training](http://concur.duke.edu/training) for a library of Quick Reference Guides and other\ resources.

International Travel - Meal Per Diems

Alysha Cieniewicz
24 steps
2 minutes

Paying Meal Per Diem for One Destination

Create the Report Header for the expense report, selecting an international trip type. Once header data is complete, Select **Create Report** at the bottom right of the screen.

On the expense screen, go to **Travel Allowance**. From the drop-down menu, select **Manage Travel Allowance**.

From the allowances screen, select **Create New Itinerary**.

When creating an itinerary where the per diem will be the same for the entire length of the trip, use the default Standard Itinerary. Enter information about the first day of travel. Select **Save**.

Enter information about the last day of travel. Select **Save**.

When all information is entered and saved, select **Next**.

Duke will pay 75% of the per diem rate on the first and last travel days, regardless of arrival/departure times.

The daily meal per diem will appear along with the per diem total. Continue processing the report, adding remaining corporate cards and out-of-pocket expenses.

Paying Meal Per Diem for Multiple Destinations

Create the Report Header for the expense report, selecting an international trip type. Once header data is complete, Select **Create Report** at the bottom right of the screen.

On the expense screen, go to **Travel Allowance**. From the drop-down menu, select **Manage Travel Allowance.**

From the allowances screen select **Create New Itinerary**.

Enter information reflecting the date and time you departed one destination and arrived at another destination throughout the trip. Select **Save** after each entry.

Enter information about the last day of travel. Select **Save**.

When all information is entered and saved, select **Next**.

Duke will pay 75% of the per diem rate on the first and last travel days, regardless of arrival/departure times.

The daily meal per diem will appear along with the per diem total. Continue processing the report, adding remaining corporate cards and out-of-pocket expenses.

Helpful Hints

On the **New Expense** screen, select the expense type drop-down and select the **Per Diem Reduction** expense type.

For the last day of the trip, enter a negative dollar amount to reduce the per diem by the amount entered. Select **Save Expense**.

Once saved, you can see the reduced amount appear.

Visit [concur.duke.edu/training](http://concur.duke.edu/training) for a library of Quick Reference Guides and other\ resources.