ME5A - Display Requisitions created in the SAP GUI

This quick reference guide demonstrates how to display a list of requisitions using various selection criteria. Users can pull all requisitions created based on the search criteria or requisitions that have been rejected or are still in the workflow approval process.

Gwen Hall-DiFabio
12 steps
50 seconds

On the **SAP Easy Access** screen, navigate to **SAP transaction ME5A** by drilling into the **Purchasing** folder and double clicking on the transaction or entering the transaction code in the **Command Field** at the top of the page.

On the **List Display of Purchase Requisitions** screen, enter information based on the search criteria you would like to use. You can use a single search criterion or add search criteria together to refine the search further. The broader your search criteria, the longer it will take SAP to return data. We will focus on important information about the following fields in the steps that follow: - Requisitioner - Cost Object Funding Source - Cost Center or WBSE - Material - Document Type - Fixed Supplier - Delivery Date

The steps below outline key requirements and considerations when searching using the most common search criteria.

To search by **Requisitioner,** two actions must happen: - The requisitioner must have set their [default values](https://scribehow.com/o/GMDQMboCSgCDgj3pui6TDA/viewer/Setting_Default_Values_for_a_Purchase_Requisition__SAP_Transaction_ME51N__B5kTCEC6S_mTDtLiM7QNsw) for SAP Transaction ME51N and included a requisitioner. If they did not, you cannot use this field. - You must use the **exact name** used in the defaults in this field. It is important to note that the only way to search for just the requisitions you created is to set your default values and use that name in this search.

To search by cost object, enter the **Cost Center** or the **WBSE** included in the requisition. For split-funding requisitions, entering a cost object will return the requisition regardless of which line in the requisition included it. You can enter a single cost object or select the **Multiple Selection** (yellow box with arrow) to enter multiple cost objects.

In **Material,** enter the SAP Material number to return requisitions that include that item. This search criterion is only valid for items on Duke's material master.

Use **Document Type** to pull requisitions that create specific types of purchase orders. Use the search functionality in the box or enter the code abbreviation to find these common types of documents: - BOP - Bill Only Purchase - NB - Purchase Requisition - FO - Framework Req - SH - Special Handling

Search by supplier using the **Fixed Supplier** field using the supplier's SAP supplier/vendor number. You will need to enter the ORD1 number for the search to function appropriately.

Use **Delivery Date** to pull requisitions by date range. Keep in mind that the delivery date will be a few days after the requisition creation date, so make the range slightly larger to ensure you pull in all the requisitions of interest. In this example, if I want to see requisitions for the week of July 20 - July 24, I would use July 17 - July 27 as the search dates.

After entering search criteria, identify the status of requisitions to include. If you want to include all requisitions, select the check boxes with the statuses as outlined below. This includes requisitions still in workflow approval and those that have generated a purchase order after full approval.

If you want to see only those requisitions that are still awaiting all approvals, fully approved but haven't transitioned to a purchase order, or that have been rejected, select the check boxes with the statuses as outlined below.

After entering your chosen selection criteria and selecting the appropriate statuses, select **Execute** to run the report.

When data returns, requisitions are displayed in a list display. Each requisition displays in a “yellow” heading row, with each requisition line listed below it. The **Processing Statu**s column displays a **B** if a PO has been created, with the **PO** displaying in a column. If the **Processing Status** column displays an **N**, that means the requisition or requisition line has not been moved to a PO. Use SAP transaction [ME53N - Display Requisition](https://scribehow.com/o/GMDQMboCSgCDgj3pui6TDA/viewer/Display_a_Purchase_Requisition__ME53N__kxkPmh2mREK6gP0D76DkqQ) if you need to investigate the requisition’s status further.

ME5A - Display Requisitions created in the SAP GUI

Gwen Hall-DiFabio
12 steps
50 seconds

The steps below outline key requirements and considerations when searching using the most common search criteria.

In **Material,** enter the SAP Material number to return requisitions that include that item. This search criterion is only valid for items on Duke's material master.

Search by supplier using the **Fixed Supplier** field using the supplier's SAP supplier/vendor number. You will need to enter the ORD1 number for the search to function appropriately.

After entering your chosen selection criteria and selecting the appropriate statuses, select **Execute** to run the report.