Schedule a Virtual Meeting in Google Meet

This guide provides a straightforward process for scheduling a virtual meeting in Google Meet, making it ideal for educators and parents organizing events like parent-teacher conferences or other virtual meetings.

Technology Facilitators
15 steps
2 minutes

Google Meet

Google Calendar

Navigate to [https://meet.google.com](https://meet.google.com/landing)

Click here.

Click "Schedule in Google Calendar". This will allow you to adjust settings for your meeting.

Click the "Add title" field to name your meeting.

Choose a date and time for your meeting.

Click on the settings cog to be able to set preferences.

Click here to choose to allow participants to share their screen or not.

Click here to choose to allow participants to sent reactions or not.

Scroll down to meeting access. Click here to turn off the ability for participants to join before you. It is recommended this setting is off.

Alert! Pay close attention to the next step. Setting your meeting's access type to 'Restricted' ensures that people will need to ask to join the meeting.

Click the "Restricted" field.

Click "Save"

Highlight the meeting link (for example: <http://meet.google.com/bms-oecc-xxk>). Copy the link so you can paste it if needed.

Click "Save"

Your meeting will now be in your Google Calendar and you can click on it to edit the meeting if necessary.

If you run into any issues, please fill out a tech ticket a [**https://rochester.incidentiq.com**](https://rochester.incidentiq.com)

Schedule a Virtual Meeting in Google Meet

Technology Facilitators
15 steps
2 minutes

Google Meet

Google Calendar

Navigate to [https://meet.google.com](https://meet.google.com/landing)

Click here.

Click "Schedule in Google Calendar". This will allow you to adjust settings for your meeting.

Click the "Add title" field to name your meeting.

Choose a date and time for your meeting.

Click on the settings cog to be able to set preferences.

Click here to choose to allow participants to share their screen or not.

Click here to choose to allow participants to sent reactions or not.

Scroll down to meeting access. Click here to turn off the ability for participants to join before you. It is recommended this setting is off.

Alert! Pay close attention to the next step. Setting your meeting's access type to 'Restricted' ensures that people will need to ask to join the meeting.

Click the "Restricted" field.

Click "Save"

Highlight the meeting link (for example: <http://meet.google.com/bms-oecc-xxk>). Copy the link so you can paste it if needed.

Click "Save"

Your meeting will now be in your Google Calendar and you can click on it to edit the meeting if necessary.

If you run into any issues, please fill out a tech ticket a [**https://rochester.incidentiq.com**](https://rochester.incidentiq.com)