Access Microsoft Teams with Brief Tour of Functions
District 208 Support Team
35 steps
4 minutes
Microsoft Teams
1
Navigate to [https://teams.microsoft.com/v2/](https://teams.microsoft.com/v2/)
2
Click this icon to create a new chat.
3
Type the name of the person with whom you want to chat. For example, "Glenn Walker"
4
Select the name from the list of available matches.
5
Click in the message area and begin typing a message. Press "Enter" to send your message. Messages between you and the person you selected will appear on the right side of the screen. Teams keeps track of conversations so you can always go back and remind yourself of the items discussed.
6
Type "Say Hi! [[enter]]"
7
Click "Teams" to access the various Teams to which you belong.
8
Teams have what are called channels. Channels are a way to focus conversation within the team. The General channel is a common feature of all teams. Click "General" to see what is provided. You will notice on the right side at the top are the names of various Tabs. Tabs are specific functions within a channel.
9
The first is always Posts. This is where general conversations can be created much like on Facebook or other social media sites. The difference is that the conversation is limited to only the members of the Team. Click "Posts"
10
Click "Files" To see the second tab which contains files which are shared among the members of the team.
11
Click "Read Only" to see files that are available but only to read unless you are a member of the District Executive team that has the ability to modify these files.
12
You will see some important documents pinned to the top. These have information that you will find useful such as the email addresses associated with various teams / groups on the site. Click "Minutes" to see readonly copies of minutes from DEC and District Council.
13
You will notice the files are organized into folders.
14
Click "Calendar" to access your calendar.
15
Your calendar is where you would see meetings which you accepted or where you can create a meeting and invite others. To create a new meeting click "New meeting"
16
Type a title for the meeting. The example shows "My Meeting" entered as the title. Make it meaningful so attendees understand the purpose of the meeting.
17
Click the "Add required attendees" field. This is where you invite attendees. You can type names and select people from the site list. You can also put in the email address of anyone you want to attend and they will be sent the invitation.
18
For exampe, type "[glenn.walker.d99@outlook.com](mailto:glenn.walker.d99@outlook.com)"
19
Select the name / new email address from the drop down list.
20
Set the date and time of the meeting. A calendar is provided to select dates and times are available in a drop down list.
21
For example, Click "30" to select April 30th, 2024. You can scroll through the months to select future dates as needed.
22
Select the start time.
23
Pick desired time by scrolling.
24
Pick desired start time. For example, click "7:00 PM"
25
Click the end time to set the end time for the meeting.
26
Select the end time from the drop down menu. For example click "8:00 PM (1h)" for a 1 hour meeting.
27
Click the "Add location" field and enter a location. If the meeting is at a specific physical location, map support is available. Enter Online and sure the Online slider to the right is on to have a Microsoft Teams link added to the invite.
28
Click "Type details for this new meeting" and enter information about the meeting (i.e. it's purpose)
29
Click "Add an agenda" add a template agenda and then adjust as neeeded.
30
Click "Send" to send the invite. You can come back later to change and add more information to your invite.
31
Click this icon to scroll through the dates.
32
Click the meeting entry on your calendar to open the meeting details.
33
Click this icon to expand the meeting information to display full meeting details.
34
Click "Close" when finished viewing meeting details.
35
When finished, close the browser to exit the site.
Access Microsoft Teams with Brief Tour of Functions
District 208 Support Team
35 steps
4 minutes
Microsoft Teams
1
Navigate to [https://teams.microsoft.com/v2/](https://teams.microsoft.com/v2/)
2
Click this icon to create a new chat.
3
Type the name of the person with whom you want to chat. For example, "Glenn Walker"
4
Select the name from the list of available matches.
5
Click in the message area and begin typing a message. Press "Enter" to send your message. Messages between you and the person you selected will appear on the right side of the screen. Teams keeps track of conversations so you can always go back and remind yourself of the items discussed.
6
Type "Say Hi! [[enter]]"
7
Click "Teams" to access the various Teams to which you belong.
8
Teams have what are called channels. Channels are a way to focus conversation within the team. The General channel is a common feature of all teams. Click "General" to see what is provided. You will notice on the right side at the top are the names of various Tabs. Tabs are specific functions within a channel.
9
The first is always Posts. This is where general conversations can be created much like on Facebook or other social media sites. The difference is that the conversation is limited to only the members of the Team. Click "Posts"
10
Click "Files" To see the second tab which contains files which are shared among the members of the team.
11
Click "Read Only" to see files that are available but only to read unless you are a member of the District Executive team that has the ability to modify these files.
12
You will see some important documents pinned to the top. These have information that you will find useful such as the email addresses associated with various teams / groups on the site. Click "Minutes" to see readonly copies of minutes from DEC and District Council.
13
You will notice the files are organized into folders.
14
Click "Calendar" to access your calendar.
15
Your calendar is where you would see meetings which you accepted or where you can create a meeting and invite others. To create a new meeting click "New meeting"
16
Type a title for the meeting. The example shows "My Meeting" entered as the title. Make it meaningful so attendees understand the purpose of the meeting.
17
Click the "Add required attendees" field. This is where you invite attendees. You can type names and select people from the site list. You can also put in the email address of anyone you want to attend and they will be sent the invitation.
18
For exampe, type "[glenn.walker.d99@outlook.com](mailto:glenn.walker.d99@outlook.com)"
19
Select the name / new email address from the drop down list.
20
Set the date and time of the meeting. A calendar is provided to select dates and times are available in a drop down list.
21
For example, Click "30" to select April 30th, 2024. You can scroll through the months to select future dates as needed.
22
Select the start time.
23
Pick desired time by scrolling.
24
Pick desired start time. For example, click "7:00 PM"
25
Click the end time to set the end time for the meeting.
26
Select the end time from the drop down menu. For example click "8:00 PM (1h)" for a 1 hour meeting.
27
Click the "Add location" field and enter a location. If the meeting is at a specific physical location, map support is available. Enter Online and sure the Online slider to the right is on to have a Microsoft Teams link added to the invite.
28
Click "Type details for this new meeting" and enter information about the meeting (i.e. it's purpose)
29
Click "Add an agenda" add a template agenda and then adjust as neeeded.
30
Click "Send" to send the invite. You can come back later to change and add more information to your invite.
31
Click this icon to scroll through the dates.
32
Click the meeting entry on your calendar to open the meeting details.
33
Click this icon to expand the meeting information to display full meeting details.
34
Click "Close" when finished viewing meeting details.
35
When finished, close the browser to exit the site.
