How to Configure Employee Allowance and Payment Programs

Daniel Heard
21 steps
3 minutes

Google Meet

Viavaca

Scribe

Navigate to [https://admin.viavaca.com/Storeweb/StoreConfiguration?id=1035#](https://admin.viavaca.com/Storeweb/StoreConfiguration?id=1035#)

Activate the desired ledgers (company pay, allowance, etc.)

Click "+ Add allowance" if the store calls for an allowance payment program.

Name the Allowance. The is important because a store may call for more than one allowance amount based on roles or requirements.

Select the date you would like the allowance to renew on.

Select the "Years" option. You can select month or day, but it is uncommon. Most customers renew on a yearly basis.

Add the allowance amount.

Click "Save"

Click "Add payment program."

Name the payment program. It is a good practice to name them after either the department or the main ledger included. I recommend including the allowance amount in the name (if applicable).

Select the ledgers you would like to include in your payment program.

In this case, we are building a payment program based on the allowance ledger. You turn on the ledger, then select which allowance amount you would like to assign to this payment program. You may only choose one.

In this case the customer has requested a "Credit Card Rollover" function. This means the supervisor would like their employees to be able to pay any balance that exceeds their allowance with their own credit card. First, set up your allowance (previous step) and make the sort order 1. Next, you turn on the Credit Card ledger, then set the sort order for credit card two 2. Make both sort orders 1 if you would like to give employees the option to use their allowance OR their credit card.

Click "Payment program"

Now, let's set up a Personal Credit Card payment program.

Name the payment program Personal Credit Card

Turn off the unnecessary ledgers, leaving only Personal Credit Card turned on.

Make the sort order 1.

Type "1"

Click "Save"

You have now built allowance and personal credit card programs. Click save and continue to move on.

How to Configure Employee Allowance and Payment Programs

Daniel Heard
21 steps
3 minutes

Google Meet

Viavaca

Scribe

Navigate to [https://admin.viavaca.com/Storeweb/StoreConfiguration?id=1035#](https://admin.viavaca.com/Storeweb/StoreConfiguration?id=1035#)

Activate the desired ledgers (company pay, allowance, etc.)

Click "+ Add allowance" if the store calls for an allowance payment program.

Name the Allowance. The is important because a store may call for more than one allowance amount based on roles or requirements.

Select the date you would like the allowance to renew on.

Select the "Years" option. You can select month or day, but it is uncommon. Most customers renew on a yearly basis.

Add the allowance amount.

Click "Save"

Click "Add payment program."

Name the payment program. It is a good practice to name them after either the department or the main ledger included. I recommend including the allowance amount in the name (if applicable).

Select the ledgers you would like to include in your payment program.

Click "Payment program"

Now, let's set up a Personal Credit Card payment program.

Name the payment program Personal Credit Card

Turn off the unnecessary ledgers, leaving only Personal Credit Card turned on.

Make the sort order 1.

Type "1"

Click "Save"

You have now built allowance and personal credit card programs. Click save and continue to move on.