Public Searches In 25Live

Learn how to use the Public Searches in 25Live to search for locations that meet your specific event needs or to view a particular type of event.

Jillian Coggeshall
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Collegenet

Public Searches are saved searches created by the Department of Event Management for all 25Live users to use. There are both Location and Event Public Searches available.

Current Locations Public Searches: - **Assistive Listening Capable Spaces** -- spaces that either have built-in or permanently supplied assistive listening capabilities - **Auditoriums** -- spaces with fixed, theater-style seating - **Classrooms (all)** -- all spaces designated as classrooms - **Computer Labs** - **Seminar Classrooms** - **Supported Film Screening Spaces** -- spaces with attached screening rooms and specialized screening equipment, supported by Media Services - **Supported Video Recording Spaces** -- spaces with built-in recording capabilities (camera pointed at the front of the room, quality audio, etc.) where Media Services support can be requested - **Video Conferencing Spaces** -- spaces with built-in cameras, microphones, and speakers to allow for group video calls - Note: video conferencing can technically take place anywhere by using a laptop camera. The spaces listed in the 'Video Conferencing Spaces' public search have a camera pointed at the audience, allowing online participants to see the in-person participants.

Using the Event Form Location Search

Using Public Searches from within the Event Form allows you to quickly choose an available spaces that meet your specific event needs.

From within the Event Form's Locations Search, you can select a saved or Public Search from the 'Saved Searches' dropdown menu.

You can then easily select a suitable room that's available for your event.

Using the Search feature to view Locations

'Searching' with a Public Search allows you to see a full list of locations that meet your specific event needs, including other details and features of the space.

Click "Go to Search" on any page in 25Live to access the search function.

Select "Locations" in the first drop down to switch to a Locations search.

In the 'Saved Searches' drop down, you'll find your starred locations, the Public Searches, and any personal saved searches or searches shared with you. (See the saved searches guide for further details on saving and sharing personal searches.)

Tip: If you want to check space availability of your search results, you can click the "Availability" view, choose a date, and find a space and time that works for you. You can then click and drag on the grid at your selected time to pre-fill the Event Form. Tip: Most locations have images attached. You can view it by hovering over the space code (in blue text) in the search results.

Event Public Searches

There are also pre-defined and Public event searches. - The 'Pre-Defined Groups' searches can be helpful for quickly searching events you are associated with. - The Public Searches are largely the same categories as the campus event calendar filters.

Tip: The event Public Searches calendar view allows you to see how many of a particular type of event are scheduled each week. This can help advise you on when to hold an event or assist you in determining an expected head count.