Supplier Registration - Vendor

This document provides step-by-step instructions for registering as a supplier with Bowling Green State University (BGSU).

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You will receive an e-mail from [purchasing@bgsu.edu](mailto:purchasing@bgsu.edu) stating that you have been invited to register as a supplier. The following instructions are how to create an account and complete your BGSU registration. Click **Register Now**

Read welcome information and instructions. Click **Continue with Registration**

Fill in the following fields.

Confirm your e-mail address.

A message will pop up stating your account has been created and that a link has been sent to your e-mail to set your password.

Below is an example of what the e-mail will look like that you will receive.

Once you create your password, a box will pop up regarding sending a one-time code. Select **“Send to e-mail address on record”** and then a verification code will be e-mailed to you.

Once you enter the verification code, the system will route you to the BGSU registration. Your **Legal Company Name** should auto populate at the bottom of the screen. Click **Save Changes** and **Next**.

**Company Overview** Fill in the following information as it pertains to your business set-up. Descriptions of each field are at the top to assist you with filling this section out. Click **Save Changes** and then **Next**.

**Addresses** Follow instructions on adding an address(es). Click **Add Address**

Fill in the following fields and check the appropriate boxes. Click **Next**

Fill in the following fields and click **Next.**

For this screen you can either add a new contact or if the contact information is the same then click “Not Applicable” and then **Save Changes**.

Once you have completed adding your addresses, click **Next**

**Contacts** Read the instructions and then click **Add Contact**

Select the appropriate **Contact Label**. A description of each contact label is provided to assist you with this section. Multiple contacts can be added.

Fill in contact information and click **Save Changes**.

Once all contacts have been added, click **Next**.

**Diversity** Click **Add Diversity Classification**

Select the options that apply to your business. If nothing applies, select **“Does not Qualify as a Small Business or Diverse Supplier”** and click **Done.**

Click **Next**

**Payment Information** Follow the instructions on this page and click **Add Payment Information**

Select the Payment Method from the drop down.

First thing that needs to be filled out is the **Account Number Type** under the **Bank Account** section. Click on the drop-down arrow and select **Account Number**.

Proceed to fill in the rest of the fields with your information.

Click **Save Changes**

If ACH was selected as a payment method select **“Yes”**. Otherwise, select “No”. Click **Save Changes**

Attach the appropriate documentation for bank validation. Click **Save Changes**

**Tax Information** Read the instructions on this page and click **Add Tax Document**.

Select **W-9** from the drop-down menu.

**You have the option of either using DocuSign to sign a pre-filled W-9 or you can manually upload the document instead.** **FIRST OPTION:** To use DocuSign, fill in the fields and click on **Sign Document**.

On the next screen select **Complete Signing** from the drop down.

If DocuSign does not automatically load, you will need to click **Allow** to continue with signing the document. Click **“Complete Signing”** again.

Check the box to agree to the Terms and Conditions and then select **Continue**.

Click on **Start**

Click on the **Sign** icon and sign the document.

Click **Adopt and Sign**

Click **Finish**

**SECOND OPTION:** To manually download the W-9, select the **Manual Upload** radio button and click on **Select File**.

Select and download the file.

Check the **“I certify this tax document”** box to certify you are the one submitting the document.

Enter your **Full Name** and click **Save Changes**.

Make sure to answer the question in the “**Additional Question**” section at the bottom of the screen. Click **Save Changes** and **Next**

Click **Proceed to Certify and Submit** at the bottom of the page.

Click the box under Certification and click **Submit**.

This screen verifies that you have completed the registration and gives you the next steps.

You will then receive the below e-mail from [purchasing@bgsu.edu](mailto:purchasing@bgsu.edu) stating that the registration has been completed.