Experience Based Pay | Scribe

Experience Based Pay

  • 1 month ago

    Experienced Based Pay is a specialized UCPath function used to determine and document an employee's next salary step based on:

    • Relevant prior work experience

    • UC service

    • Collective bargaining agreement (CBA) rules

    Process Overview

    The Experience Based Pay process is primarily used for specific represented employee groups, including:

    • Registered Nurses (NX)

    • Patient Care Technical (EX)

    • Healthcare Professionals (HX)

    • Postdoctoral Academic positions

    At a high level, the process:

    • Calculates a proposed next step based on configured rules and employee experience data.

    • The proposed step is reviewed, overridden if needed, and approved before being loaded into Job Data.

    • Final updates are applied through a separate PayPath Mass Update process, not directly in this module.

    Roles & Responsibilities

    The following table outlines the roles and responsibilities related to using the Experience Based Pay process.

    Responsible Party

    Responsibilities

    UCPath Center (UCPC) IT

    • Configures all supporting tables and rules

    • Runs the Calculate Experience Steps process

    • Loads calculation results into a custom staging table

    • Coordinates with the location during the assessment period

    UCLA Experience Based Pay Administrator (Limited Role)

    • Reviews proposed next steps

    • Approves or overrides step recommendations

    • Ensures accuracy of experience data

    • Works within strict security access

    UCLA Experience Based Pay Initiator

    • Enters and updates employee work experience

    • Maintains relevant experience and UC service records

    Process Phases

    The Experience Based Pay process consists of three phases:

    Phase

    Responsible Party

    Phase Elements

    Enter and Update Experience

    UCLA Initiator

    • Enter relevant work experience

    • Maintain UC service data

    • Ensure data is current for calculation

    Calculate, Review, and Approve

    UCPC IT + UCLA Admin

    • UCPC IT runs calculation process

    • System generates proposed next steps

    • UCLA Admin reviews results and approves or overrides step

    Compile and Load

    UCPC IT + UCLA Initiator

    • Approved results are extracted from a custom table

    • Data is loaded into Job Data via PayPath Mass Update

    • Effective-dated rows are inserted

    Key System Components

    Data Processing Behavior

    The following items are key components of the data's processing behavior:

    • Calculation occurs only when new experience data exists or the prior step has not been approved.

    • Approved or overridden steps cannot be recalculated.

    Exclusions

    The Experience Based Pay process is not used for:

    • General compensation changes

    • Non-eligible employee groups

    • Transactions outside defined collective bargaining agreements

    Central Configuration

    The following components must be configured by UCPC IT before cycle processing can begin:

    • Salary Plan, Salary Step, and Job Code tables

    • UC Threshold table

    • UC Steps and Experience Levels

    • Security roles

    Important Reminders

    • Use the UC Employee Experience page to enter and maintain data.

    • Use the UC Experience Steps page to review calculated results.

    • Use Include History to view prior results.

    • Approved steps cannot be reversed.

    • Final updates require the PayPath Mass Update process.

    Additional Resources

    UCLA Resources

    Mass PayPath Updates

    UCPath Center Resources