The Negotiated Salary Program (NSP) is a flexible compensation program that allows general campus Senate faculty to voluntarily contribute external funding sources toward their total UC salary on a temporary basis. The total UC salary consists of the faculty member's base salary plus a negotiated salary component that is capped at 30% of the scale-based salary. The total UC salary rate is effective for a one-year period corresponding with the University fiscal cycle of July 1 through June 30.
This guide provides reference to materials available for transactions for NSP employees. You may want to refer to the following additional resources, as needed:
Ask UCPath – UCPath Center repository of conceptual content and UCPath-created Job Aids.
UCLA Central Resource Unit (CRU) website – UCLA CRU links to create a UCPath case, to UCPath Training, and UCLA-created Job Aids.
UCLA Academic Affairs and Personnel Office – UCLA AAPO NSP home page links to program information, Call for Applications, campus implementation procedures, and FAQs.
An HR Initiator is responsible for entering job earnings distribution (JED) in UCPath.
NOTE: Generating an accurate paycheck is determined by values entered in the Job Compensation sections on the Job Data tab on the Hire template or PayPath transaction and/or the Additional Pay Data tab of a PayPath transaction. Funding Entry has no impact on compensation or pay.
Follow the step-by-step instructions and add NSP earn codes while entering a new hire job record.
Enter Full Hire Template Transaction - AcademicThe following table identifies the Comp Rate Codes and associated Earn Codes:
Salary Component | Comp Rate Code | Comp Rate Description | Earn Code |
|---|---|---|---|
On Scale Salary | UCANNL | This compensation rate will be derived by the system based on the Salary Admin Plan, Grade, and Step. This represents the ON SCALE rate in accordance with the UCOP salary scale. | NCB |
Off Scale Salary | UCOFF1 | This represents the OFF SCALE component. Add this as an annual rate for faculty who are off-scale. | NCB |
Above Salary Scale | UCABVE | This represents the annual ABOVE SCALE salary for an above-scale faculty. This salary component should not be used with UCANNL and UCOFF1. | NCB |
Negotiated Salary | UCGCYN | This represents the NEGOTIATED SALARY component and is the annual negotiated amount by which the faculty member is increasing their salary. | NNC |
Follow the step-by-step instructions for the following topic on the Ask UCPath site.
Initiate Job Earnings Distribution PayPath Transaction (Acad): Use this resource to add NSP earn codes to an existing job record. The previous table identifies the Comp Rate Codes and associated Earn Codes.
The Department Fund Manager is responsible for funding entry in UCPath. Refer to the following resources for an explanation of the Funding Entry page.
Quick Reference Guide: UCPath NSP Funding Entry
Quick Reference Guide: UCPath Funding Entry Page
When adding or updating funding for an NSP position that does not have salary caps or multiple components of pay, verify there is at least one fund line for the applicable NSP earn code(s).
Refer to the following guides:
Add Funding for a PositionUpdate Funding for a PositionThe funding worksheet:
Is required for an NSP employee with multiple components of pay (MCOP) if paid on capped funds and total UC salary exceeds the cap rate.
Is recommended for an NSP employee paid on capped funds and total UC salary is close to exceeding the cap rate. If the employee receives a salary increase in the future that exceeds the cap rate, then the E-104 Funding Reallocation process will pick up the compensation change, reallocate the funding within the worksheet, and auto generate the over-the-cap rows.
Is recommended for an NSP employee with MCOP not paid on capped funds. Built-in edits ensure 199XX funds do not get distributed to the negotiated salary component.
NOTE: Dollar amounts on the worksheet may not exceed:
Prorated monthly pay (calculated against FTE).
Percentage of total monthly pay associated with each earn code.
Click the appropriate title to view the step-by-step guide to add the fund sources to be charged for each earn code and for OTC and non-OTC salary.
Add Funding for a Position with NSP and with Salary Caps or Multiple Components of PayUpdate Funding for a Position with NSP and with Salary Caps or Multiple Components of PayFunding should be entered in UCPath before the effective date whenever possible. If the effective date is in the past, you must enter a Salary Cost Transfer (SCT) transaction to correct the funding for any payrolls processed between the effective date and the current date.
Click the appropriate title to view the step-by-step guide to transfer salary expenses to different fund sources.
Quick Reference Guide - Salary Cost Transfer
Refer to the following resources for funding for positions without NSP.
Funding for Positions: UCPath Job Aids & Step-By-Step GuidesFunding for Positions with Salary Caps or Positions with Multiple Components of Pay: UCPath Job Aids & Step-By-Step Guides