Job Override for Leave of Absence

This guide provides step-by-step instructions to exclude jobs from a leave of absence for an employee with multiple active Empl Records in UCPath. When an absence request is entered in UCPath, it applies to all of the employee’s jobs at the location. The Job Override capability in UCPath excludes one or more of the jobs from the absence.

7 steps

This procedure assumes you have already started the absence transaction in UCPath and completed the details on the **Extended Absence Details** tab on the *Request Extended Absence* page. Refer to the [Submit Medical Leave of Absence Request](https://ucpath.my.site.com/askucpath/s/article/ABM200-Submit-Medical-Leave-of-Absence-Request) UCPath Help Site Topic for details about entering an absence.

In the **New Extended Absence Request** section, click the **Job Overrides** tab.

Request Extended Absence page with the cursor drawing attention to the Job Overrides tab.

Click the **Lookup** icon between the **Exclude Jobs** and **Job Override for Approval** columns. **NOTE:** The **Lookup** icon appears if the employee has more than one Empl Record in UCPath.

Request Extended Absence page with the cursor drawing attention to the Lookup icon to the right of the Exclude Jobs field.

In the **Empl Rcd to be Excluded** section, click the **Lookup** icon to the right of the **Empl Rcd** field and select the job that should be excluded from the absence request.

Empl Rcd to be Excluded page with the cursor drawing attention to the Lookup icon to the right of the Empl Rcd field.

UCPath populates the **Empl Rcd** field with the selected job.

To exclude another job from the absence, click the **Add** icon to insert another row and then repeat the previous step.

Empl Rcd to be Excluded page with the cursor drawing attention to the Add icon.

For this example, two out of three jobs have been excluded.

Click the **OK** button.

Empl Rcd to be Excluded page with the cursor drawing attention to the OK button.

If the employee's primary job was excluded from the absence, in the **Job Override for approval** field type the Empl Record to identify who approves the leave. For example, if Empl Record 0 is excluded from the absence request and that is the employee’s primary job record, change the number in the field from 0 to 1 to route the absence request to the Approver associated with the employee’s Empl Record 1. **NOTE:** If the primary job is included in the leave request, leave this field blank.

Request Extended Absence page with the cursor drawing attention to the Job Override for approval field.

For this example, Empl Records 0 and 1 were excluded from the absence, so Empl Record 2 was entered in the **Job Override for approval** field.

Return to the **Extended Absence Details** tab to save and submit the leave request for approval.

Request Extended Absence page with the cursor drawing attention to the Extended Absence Details tab.