Event Request Form on Shenandoah University's Coursedog Website

All online reservation request forms will go directly to the venue’s space manager/event coordinator who will respond to and assist with your request. No reservations are accepted with less than 1 business day notice, all spaces within the window are on a first come, first serve basis.

Amanda Levy
32 steps
2 minutes

Coursedog

For Booking Events: If an event is needed in the following locations, please use the email address listed below: Henkel Hall Boardroom: [kkeckley@su.edu](mailto:kkeckley@su.edu)\ HPB or Loudoun: Follow [LINK](https://docs.google.com/forms/d/e/1FAIpQLSfKgryYAYXgKBFMFshPPq-0PkabRxrFUKxxUh8HOaPlCHNB2Q/viewform?usp=sf_link)\ Cool Springs: [llewis09@su.edu](mailto:llewis@su.edu)\ Res Life Spaces: [reslife@su.edu](mailto:reslife@su.edu) \ VCC pool: [mlevy@su.edu](mailto:recsports@su.edu)\ Smith Library, Student Study Spaces [LINK](https://su.libcal.com/reserve) Some of these spaces will be posted online by 2025.

Navigate to [https://shenandoah.events.prod.coursedog.com/](https://shenandoah.events.prod.coursedog.com/)

Scroll down to "REQUEST AN EVENT"

Click this dropdown. Select the event type that best represents your event. Commonly used for SU:\ Department and Academic Special Events\ Student Special Events\ Parking Lot Requests\ Conference Room Requests\ Summer Camps and Conferences\ Conservatory Forms (multiple) For anyone not affiliated with Shenandoah University:\ External Groups\ Summer Camps and Conferences The example being used is a Department and Academic Special Event, however, there are different questions on each request form. \ \ The meetings & locations section is the same on all forms.

Click "Email Address" and fill out with your SU email address. Other email addresses will be automatically rejected.\ \ The only forms for a non-su email address are External Groups and Summer Camps and Conferences.

Click "Event Name" and fill out your event name as it should appear on the website.

Click "Event Description" and add a description as it should appear on the website.

A Featured Event will appear in bold on the website.

A Private Event will hide event details online. The event will be displayed as "private event" under the room only and will not appear on "Today's Events."

Please estimate your attendance.

If you are having food, please click yes. If you are unsure, you can mark yes.\ Aramark can provide catering menu options for your event as needed.

If you are using your event for recruitment, please click yes.

Select if you will have minors (anyone under 18 that is not enrolled at SU) on campus with your event.

If you have a logo or image specific to your event, you may add it here, otherwise the SU logo will appear on your event.

Under Meetings & Locations, select your start day.

Select or type in your start time, for an all day event, skip this step.

If your event is one day, your end date will match your start date. If you have a multiple day event you can repeat your event later.

Add your end time.

If you have an all day event, select YES instead of typing in your times.

Once your days and times are set, please start the select room process. This process will ONLY show available rooms based on your dates and times of request.

If you know your preferred room, please type either part of the room name, or the bundling for that room. Examples: Henkel OR Hester (Hester Auditorium) or HHH (for both classroom space or Stimpson Auditorium).

Click "Search for Available Rooms." This will include all spaces (indoors and outdoors) that are reservable. If you did not type a preferred room, all spaces available will appear.\ Select ONE space. You will have to add another meeting to select a second space.

If you require a set up time, click on Set Up time. If you do not require additional time for set up, skip this step.

You can choose the length of your set up in this step.

If a tear down time is needed, click tear down following the same steps from set up.

If your event will repeat (Daily, Weekly or Monthly) please click here. If your event will not repeat, skip this step.

You can select your repeating dates by using the daily or weekly features.

If you need a second meeting space, please click ADD MEETING and repeat steps 15-27.\ Repeat this set of steps until all of your event spaces are selected.

Once all of your event spaces are selected, click add contact.

This contact does not need to be the person booking the event, but the contact who is in charge of the event.\ Enter a name, email address, phone number and select if you would like this person to receive emails about the event.\ One contact must have an SU email to submit in everything, but the External Group form.

Click "Submit" to finalize your event and submit it. You cannot make changes once you have submitted your event.

Thank you for reserving space at Shenandoah University. Please note that if your request needed equipment from Physical Plant, you must submit a work order at:\ <https://v1-identity.dudesolutions.io/app/login/username> To add your event to the SUN-e or the event calendar please fill out: <https://docs.google.com/forms/d/e/1FAIpQLSfNA9QJNZ4J-s8q3GsbkN0HTr7nJOg07ZvKVJW8C_ulN5vOZw/viewform> If you will require event assistance from IT, please fill out a help desk request:\ <https://su.teamdynamix.com/TDClient/2836/Portal/Requests/ServiceCatalog>