How to Submit Title 1 Compliance Documentation

This guide provides a comprehensive walkthrough for submitting the OKCPS Title 1 compliance forms. Follow these steps to ensure your required documentation is submitted correctly.

Dena Rogers
25 steps
3 minutes

Canva

Google Docs

Gmail

Google Drive

**Title 1 Compliance Made Easy!** Our goal is to make Title 1 compliance as easy as possible! This tutorial will show you how to submit your required documents. Since we are building this process as we go, submissions will be added in steps throughout the year. The first group of submissions are due 10/02 1. Parent Meeting Agenda 2. Parent Meeting Communication 3. Parent Engagement Plan 4. Evidence of Parent Collaboration Please submit all documents through the Google Form. The form includes automation that helps us track submissions more efficiently and gives our support team more time to help you with other needs. Thank you for helping us make Title 1 compliance easier!

To get to the Compliance Documentation Google Form, please navigate to https://forms.gle/1G3tufWb5VcYY5En8

At the top of the document, you’ll find general directions and links to this tutorial in three formats: PDF, video, or slides. This will come in handy if you plan to share the responsibility with another staff member.

You should be signed in to Google when using this form. Your email address will appear at the top. Check that it is correct, then continue.

For each item, you’ll find a link to an example or template to help make things a little easier. We have the first semester dates and documentation requirements uploaded. If you’ve already had your staff meeting, you can go ahead and upload those documents, even if you haven’t had your parent meeting yet. The items are listed in due-date order so you can easily see what’s coming up. We’re still working through what the inventory requirements will look like, so those will be added once we have more information. For example, if you click on 6. S**taff Meeting Sign-In Form,** it will pull up a sample sign-in sheet. You’ll see an example of what this looks like on the next slide. Hopefully, having these examples available will save you some time and make the process a little easier!

It will take you directly to the sample PD sign-in form.

To begin, enter the **name of the person submitting the form**. This can be the principal, assistant principal, finance secretary, principal’s secretary, or anyone the principal has asked to assist with this task. Please also enter your **direct extension** and **role at your school** site in case we have questions about your submission.

Next, choose your **school site** from the drop-down list. For this example, we’ll select **Nichols Hills**.

In this step, choose the **item you are submitting**. You can only submit **one item per form**. To submit another item, simply start a **new form submission**.

For this example, I’m going to select **Test 2**. I have been using this option to test the form and make sure everything is linking correctly. To prevent any links from breaking, **please do not rename your Title 1 shared folders or notebooks**. If you need to rename a folder or have questions, please contact **Dena Rogers at 77836** before making any changes, she will be happy to assist you.

Now, let's upload your document. **Don’t worry about the document’s file name.** The form will automatically rename it using your **school site** and **document name**. I’ll show you how this works in a few steps. If your document is larger than **1 GB**, the form will not allow you to upload it. I did not have any issues with file size when testing the form. Click **“Add File”** to upload your document.

[[This box will appear. You can either drag and drop your file into the box or click Browse to locate and select your document from your computer or Google Drive.]]

If you chose drag & drop your file you should see the file on your screen, if you chose "Browse" you need to select the file you wish to upload. 1. **Select “Google Drive”** from the menu on the left. 2. **Select “My Drive” or “Shared Drive,”** depending on where your document is stored. 3. **Select “Open.”**

Next, - **Select the file** you want to upload. The form should accept any file type. - **Select “Open.”**

As your document uploads, you’ll see the **file size** and the **name of the document you selected**. Whether you dragged your file into the upload box or selected it by browsing your documents, your file will now appear in the upload box.

Notice that this example shows **“Classen SAS…”**. I grabbed a random PDF for this demonstration. However, remember that we selected **Nichols Hills** as our school site. When you submit the google form, it will automatically rename the document based on the school site and document type selected. We are almost ready to **submit!**

Before clicking **Submit**, toggle **“Send me a copy of my responses”** to the right. This will send you a copy of your submission for your records.

Now click **“Submit.”**

Once the form has been submitted, you’ll see this confirmation message. To submit another document, simply click **“Submit another response.”** At this point, **your submission is complete!** The next few slides will show you how the document is automatically renamed and where the document is stored after submission.

This is an example of the **confirmation email** the submitter will receive after submitting the document.

I have added "Title 1 FY27" to your folder in an effort to make it easier for you to find. Let's look at "NICHOLS HILLS Title 1 FY27" folder

Let’s look at where the submission went. As you can see, we are in the **Nichols Hills Title 1 FY27 folder.** From there, if you click the "Title 1 Evidence" subfolder, you will see the document that was uploaded. You do not need to access this folder. This is only to show you **where your submitted documents will be stored.** *This folder was named "compliance documents", if you had already put documents in that subfolder, no worries they are still there.*

The upload was renamed, and stored when we clicked the submit button in the google form.

When I click on the file that was uploaded, I am able to view it.

Thank you for submitting your Title 1 compliance documents the easy way! We hope this process makes compliance simpler and gives you more time to focus on what matters most. Need help? We’re here for you!\ Please reach out if you have questions or need assistance with a submission.