Managing Resource Folders and Permissions

Learn how to organize your key instructional resources by creating folders and setting specific access permissions for staff members. Your Classroom Mosaic Assistant has access to these resources in order to better support your users.

Susan Aplin
32 steps
3 minutes

Classroommosaic

- Only certain users in each account have access to manage and add resources. - There are limits to the number of resources that can be added (based on type of account/contract). - Check with your Client Success Coach or [support@classroommosaic.com](mailto:support@classroommosaic.com) if you have questions about access or limits.

Accessing the Resources Area

Click your name and logo in upper right corner.

Click "Resources"

This is where you will upload or sync your data. Reminder: Not all users can manage resources.

There are two main ways to add resources: - Upload files directly - Sync folders/files from Google Drive or OneDrive

Option 1: Uploading Resources

**Best Practice:** Create a folder/folders to organize uploads. This will help with access rights.

To create a new folder, click "New folder"

Create and name your folder

Click on folder to open.

Click "Upload Resources"

Click "Drag and drop PDF files here, or click to browse"

Select the the file(s) you want to upload. Then click "Open"

The system will automatically choose a category for the file.

If you'd like to select the specific type of resource, choose from the menu.

Click "Submit" to upload the resource(s).

Files will show as "Pending" and "Processing" while they are uploading.

For each folder, you will need to manage access. Click [here](https://scribehow.com/o/eeFpPqiZSzidSdYosQ7vCQ/viewer/DRAFT_Managing_Classroom_Mosaic_Resource_Folders_and_Permissions__XZQJyAGkTU6tIiliTvX3jg?scrollToActionId=98e32e5f) for more directions.

Option 2: Syncing Google Drive or OneDrive

BEFORE syncing files to Classroom Mosaic Resources you should organize the files into folders in Google Drive or OneDrive. Check out our [Best Practices Guide](https://docs.google.com/presentation/d/1sjO64ZsXND8RsFIPifU6x1fsmKN0ttOLtT-1RbeETaw/edit?usp=sharing) for more information.

Click "Sync with"

Click "Google Drive" (or Microsoft OneDrive) Then follow the steps to authorize your Google/OneDrive Account.

Navigate to the folder you want to sync.

Click "Connect \[Name of Folder\]"

Click "Confirm"

A green pop-up box will let you know folder has been added.

Items within the folder will show as pending while syncing.

If you've added new files to the folder in your own Google Drive or OneDrive, they will sync periodically. If you would like to force the sync to the folder, click the three dots and then click "Sync now."

Important: Managing Access

**Resources are NOT automatically shared with users in the system.** - You will need to give users access to resources you add. - You can share access at the folder or file level. - Files within a folder have the same access as the folder. - **Best Practice: Gather all files shared with certain users in the same folder.** - Access can be given to all users, specific roles (administrators, teachers, etc), or specific users.

To manage access for a folder, click the three dots.

Click "Manage access" to see access options.

The default is "No access." To change that, click on "No Access"

**Most common access is Can View.** Click "Can View" to change the access.

Click "Done" to save the access.

If you want to have more specific access, type in the search bar.

One example: search for and select the Principal and Assistant Principal positions.

Click "Add"

Click "Done"

Seeing Total Usage

Click "Resources Usage"

You can see how much of your total storage/files you have used.

If you need any assistance, please contact [support@classroommosaic.com](mailto:support@classroommosaic.com), your Client Success Coach and/or Client Success Engineer.