How to create an Enterprise reservation

Jshauna Tilton
30 steps
3 minutes

Enterprise

*If this is your club's first time using Enterprise this schoolyear*, submit a Non-Event Purchase Order Spending request for Enterprise in Rally Point. *(You must be signed in to view/submit a form.)* In the request, input the total price that you anticipate spending at Enterprise for the year. If you ever need to increase or decrease this amount, please email [sgapayments@uvm.edu](mailto:sgapayments@uvm.edu). *If it's not your club's first time using Enterprise this schoolyear*, you have an open PO that will remain open for the schoolyear. You don't need to submit a new spending request but may need to increase the purchase order if you have insufficient funds. To increase your PO, please just email [sgapayments@uvm.edu](mailto:sgapayments@uvm.edu). **You will always need to submit reservation information ahead of travelling.**

Create a Rally Point event submission for all travel off campus. This must be approved prior to leaving campus. Reach out to [uvmsga@uvm.edu](mailto:uvmsga@uvm.edu) with any questions you may have.

REMINDER: Enterprise requires drivers be 21+ for all vehicles, and 25+ for 12 passenger vans. You must have certified drivers. If travelling 50+ miles, you will need at least 2 certified drivers. More info here: [Driver Safety Training to Become an Authorized Driver | Risk Management | The University of Vermont](https://www.uvm.edu/riskmanagement/driver-safety-training-become-authorized-driver)

Did you submit your event request and have certified drivers? Okay! You're ready to create an Enterprise reservation.

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Navigate to [www.enterprise.com](https://www.enterprise.com)

Click the "Pick-up & Return Location (ZIP, City or Airport)** Required Field" field.

Type "South Burlington" and Click "Select."

Select a pickup date and time.

Select a drop-off date and time.

Enter the renter's age. NOTE: For 10 passenger drivers must be at least 21 and for 12 passenger must be at least 25 years old.

Click the "Corporate Account Number" field.

Type "JN0500"

Don't forget to input the discount code and to click that this is for 'Business'. IT'S REQUIRED!

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Click "All Vehicles"

Select vehicle(s). Drivers must be 21+ for all vehicles, and 25+ for trucks, mini vans, and 12 passenger vans. REMINDER: You cannot rent a 15 passenger van or SUV. A mini-van is a less expensive option. If an SUV is needed (NOT for off-road terrain), then please email [sgapayments@uvm.edu](mailto:sgapayments@uvm.edu) for permission before booking.

Click "Apply Filter"

Click "Select" for the Burlington Williston Rd. or Shelburne Rd. location (the airport location is more expensive and should only be used as a last resort). You can choose another location if you're picking up or dropping off out of state.

Click "Select" on the vehicle you'd like to rent. NOTE: The system only let's you rent one vehicle per reservation. You'll have to create another reservation if you need another vehicle.

Click "Continue to Review"

Input driver details. REMINDER: The name on reservation must pickup the vehicle and provide a valid ID. You can input your UVM email and your personal phone number.

Click the "No" field to opt out of notifications.

Uncheck the "Sign up for Enterprise Email Specials" field to opt out of emails.

Click the "Yes, I acknowledge I am traveling on behalf of UNIV OF VERMONT" field.

Click the "No" field. Billing information will be entered by UVM staff afterwards.

Click the "PO# (Optional)" field and type in your PO number.

You can choose to input information now or later at the counter. NEVER input credit card information.

Click "Reserve Now" to complete your booking. IMPORTANT: See next step.

Once booked, you MUST input your reservation information in your Rally Point event request. If for some reason you cannot edit the event, pleas email [Grace.Peterson@uvm.edu](mailto:Grace.Peterson@uvm.edu) (if you're a club sport) or [sgapayments@uvm.edu](mailto:sgapayments@uvm.edu) (if you're not a club sport) with the following list for EACH reservation (e.g. If you make 2 reservations, please send 2 separate lists with the following info): - **PO number:** - **First and Last Name (spelled out EXACTLY as on reservation):** - **Confirmation number:** - **Pickup date:** - **Pickup location address (including state):** - **Drop off date:** - **Dropoff location address (including state):** - **Certified Driver's names, NetIDs, age, AND birthdays:** - **Vehicle type:** You should submit this as soon as you make the reservation, ideally at least 2 weeks prior to pickup.

After submitting the info, **you will receive the updated Purchase Order** with your trip information from Grace or Jshauna via email. **IF YOU DON'T RECEIVE THE UPDATED PO YOU CANNOT PICKUP YOUR RENTAL VEHICLES**. Please email Grace and sgapayments@uvm.edu to get it **prior** to leaving campus. You should print off the PO to show at the Enterprise counter if needed as well as our tax exempt document. **Do not give Enterprise your credit card at pickup; they will charge your card if you do.** You must remind them that we are **tax exempt** and that you're paying with a purchase order. Please give them our tax exempt document according to the state that you're picking up in: [Sales and Use Tax Exemptions by State | University Financial Services | The University of Vermont](https://www.uvm.edu/finance/ufs/sales-and-use-tax-exemptions-state)

If you have any troubles making a local reservation, contact: [andrew.j.hardy@ehi.com](mailto:andrew.j.hardy@ehi.com)\ Branch Manager\ Shelburne Road, South Burlington\ P: 802-862-7325 x4

Please email [sgapayments@uvm.edu](mailto:sgapayments@uvm.edu) with any questions. Safe travels!

a cartoon of mario driving a yellow car with the words here we go !

Questions about UVM policies? Check out the [Auto Rental UOP](https://www.uvm.edu/d10-files/documents/2024-12/autorent.pdf)

How to create an Enterprise reservation

Jshauna Tilton
30 steps
3 minutes