Payroll Administration for Additional Jobs

The options below illustrate Electronic Personnel Action Forms to pay Additional Jobs. Regardless of the option selected, an Additional Pay form must be completed and approved through your unit's existing procedures prior to work commencing. (Effective Fall 2026)

Amanda Malone
10 steps
54 seconds

Auburn

Box

Complete and route an Additional Pay form. Once all approvals have been granted, process the applicable EPAF.

Click "New EPAF"

Option 1: Traditional Add Z-Job

This option is a continuation of the current practice to process an ADJZJ EPAF and key the ADL in the timekeeping system in order to initiate payment to the employee.

Select the "Add Z Job (Additional Job Full-Time Employee), ADJZJ" option.

Click "Go" to select or add the Z-job Position Number.

Enter or Select the position number (ZJ#### and suffix ##). Click "Go"

Complete the EPAF against the approved Additional Pay Form.

Alert! In order for the employee to be paid, ADL hours will have to be keyed in the timekeeping system.

A TERMJB EPAF will be submitted to end the Additional Job appointment.

Option 2: Equal Payments over the Semester

This option will establish the Additional Job with default earnings, ***eliminating*** the need to key the ADL in the timekeeping system to pay the employee. Employees will be paid equally over their primary pay cycle (biweekly, monthly, semimonthly).

Select the "Add/Chg Special Pay (OOC/END/PROF/SUP/AWD), OSPECP" option. Click "Go".

Enter or Select the Primary Position Number and suffix Z1. Click "Go".

Complete the EAPF against the approved Additional Pay Form. NOTE: The pays/factors will be equal to the number of pay periods over which the Annual Salary will be paid. For example: BW 18 begins on August 9, 2026 and BW 26 ends on December 12, 2026. There are 9 biweekly pay period over which the $6,000 Annual Salary will be paid. NOTE: Use your unit's Timekeeping Location to view the hours on the payroll recap sheets.

Select "ADL, Additional Compensation" as the Earnings and enter the compensation dates--first day of the applicable pay period and the first day after the last day of the final pay period. In this example, BW 18 begins on August 9, 2026 and BW 26 ends on December 12, 2026.

Alert! Establishing the Default Earnings will pay the employee each pay period within the Effective Date and End Dates above. ADL hours will NOT be keyed in the timekeeping system.

A TERMJB EPAF will be submitted to end the Additional Job appointment.

This option will establish the Additional Job with default earnings, ***eliminating*** the need to key the ADL in the timekeeping system to pay the employee. Employees will be paid over the ***single*** pay period established on the EPAF.

Payroll Administration for Additional Jobs

Amanda Malone
10 steps
54 seconds

Auburn

Box

Complete and route an Additional Pay form. Once all approvals have been granted, process the applicable EPAF.

Click "New EPAF"

Option 1: Traditional Add Z-Job

This option is a continuation of the current practice to process an ADJZJ EPAF and key the ADL in the timekeeping system in order to initiate payment to the employee.

Select the "Add Z Job (Additional Job Full-Time Employee), ADJZJ" option.

Click "Go" to select or add the Z-job Position Number.

Enter or Select the position number (ZJ#### and suffix ##). Click "Go"

Complete the EPAF against the approved Additional Pay Form.

Alert! In order for the employee to be paid, ADL hours will have to be keyed in the timekeeping system.

A TERMJB EPAF will be submitted to end the Additional Job appointment.

Option 2: Equal Payments over the Semester

Select the "Add/Chg Special Pay (OOC/END/PROF/SUP/AWD), OSPECP" option. Click "Go".

Enter or Select the Primary Position Number and suffix Z1. Click "Go".

Alert! Establishing the Default Earnings will pay the employee each pay period within the Effective Date and End Dates above. ADL hours will NOT be keyed in the timekeeping system.

A TERMJB EPAF will be submitted to end the Additional Job appointment.

This option will establish the Additional Job with default earnings, ***eliminating*** the need to key the ADL in the timekeeping system to pay the employee. Employees will be paid over the ***single*** pay period established on the EPAF.