AI Governance - Administration Page

This guide quickly shows how to configure automated review cadences and manage who can view or change AI governance settings, ensuring systems and use cases are re-evaluated on an appropriate schedule based on risk. It details how to add users, assign View or Full Access, and promote or remove AI Governance administrators.

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Administration Page

From within the AI Governance module, navigate to the Administration page.

Review Intervals

You will default to the Review Intervals tab.

Set AI Review Intervals section to define review frequencies by risk level. Review intervals specify how frequently AI Systems and Use Cases must be re-evaluated.

Click the desired review interval dropdown. Choose from standard intervals between 3 and 24 months or select Custom to define a specific period up to 60 months.

A System's next review date is its last review plus the interval for its highest use case. A system with no review yet has no next review date. Systems with no rated use cases use the Low Risk interval.

A Use Case's next review date is its last approval date plus the interval for its Inherent Risk.

Changing an interval updates every reviewed System and every approved Use Case.

Gov360 User Access

Click the Admins tab to manage governance personnel and access roles.

Users must first be setup in the Gov360 Settings section to have access to the AI module. Click the "Add users in Settings" link.

Click the Edit icon next to the desired user.

Set the AI Governance permission level to View Only or Full Access (editing rights) under Roles and Permissions.

AI Governance Administrators

All Gov360 **Customer Admin** accounts will always be AI Governance administrators.

**AI Governance Administrators hold permissions to:** - Approve or delete use cases - Modify global settings *All admins are emailed when a use case is submitted, when a vendor submits questionnaire answers, and when a review is due.* **AI Governance Users hold permissions to:** - Submit and manage their assigned use cases.

Go back to the AI Governance module > Administration page, click on a regular user.

Click to confirm to make the user an AI Governance administrator.

You will see they are then granted Admin Access.

To remove access, click on the account and confirm removal.

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