Completing a Personnel Activity Report (PAR)
Sara Walker
24 steps
2 minutes
Docusign
The Personnel Activity Report (PAR) certifies you, as an employee of South Texas College released from your primary assignment, has completed activity on grants as required, or must document in-kind or match contribution needs. The PAR is organized by Grant IDs, your Role, and your Cost Objectives. We encourage you to keep track of your hours each day on the PAR Supplement, but the PAR only requires the total amounts for each activity under each grant.
1
Navigate to your STC Outlook account.
2
Open your email titled "PAR Personnel Activity Report"
3
Click "REVIEW DOCUMENT" inside the email.
4
The web browser will open to DocuSign. Click "Continue."
Auto-Populated Employee Information
5
The PAR should auto-populate with information provided by your grant's Principal Investigator. Review each auto-populated field and - if necessary - make any changes by clicking on the field and inputting the correct information.
Self-Reported Activity
6
IF YOU WORKED GRANT FUNDED HOURS, select the correct "Grant ID" from the dropdown menu on Row 1.
7
Select the correct "Role" for your work from the dropdown menu.
8
Select the correct "Cost Objective" for your work from the dropdown menu.
9
Click the "Hours" field and input the total number of hours worked for the Grant ID, Role, and Cost Objective.
PAR Hours are organized by their Cost Objectives, not by day. For instance, if you spend 8 hours developing curriculum on Day 3, then 5 hours developing curriculum on Day 11, you input 13 hours total for developing curriculum.
10
Complete Rows 2-5 as needed to account for all Grant-Funded hours worked during the Reporting Period.
11
If your grant is not listed in the dropdown menu, select the "Other" option and complete the "Required - Fill in Grant ID" field.
12
Complete the Role, Cost Objective, and Hours fields.
13
IF YOU WORKED IN-KIND HOURS, select the correct "Grant ID" from the dropdown menu on Row 6.
14
Select the correct "Role" for your work from the dropdown menu.
15
Select the correct "Cost Objective" for your work from the dropdown menu.
16
Click the "Hours" field and input the total number of hours worked for the Grant ID, Role, and Cost Objective.
17
Complete Rows 7-10 as needed to account for all In-Kind hours worked during the Reporting Period.
18
FOR HOLIDAY / COLLEGE CLOSURE HOURS, select the correct holiday from the dropdown menu and input the total number of hours.
19
FOR LEAVE, select the correct leave from the dropdown menu and input the total number of hours.
20
FOR NON-GRANT DUTIES, input the total number of hours remaining after Grant Funded, In-Kind, Holiday / College Closure, and Leave hours have been included.
21
Answer the question: Is there any overtime included in this total?
If you answer "Yes" to overtime, you will not be able to complete this form. Please go back through your hours and remove any overtime you included.
22
Click "Sign" to place your signature on the PAR.
23
Click "Finish"
24
Your PAR is completed and sent to your Principal Investigator and Grant Manager for review and signature. A completed copy will be emailed to you when all signatures are in place.
Completing a Personnel Activity Report (PAR)
Sara Walker
24 steps
2 minutes
Docusign
The Personnel Activity Report (PAR) certifies you, as an employee of South Texas College released from your primary assignment, has completed activity on grants as required, or must document in-kind or match contribution needs. The PAR is organized by Grant IDs, your Role, and your Cost Objectives. We encourage you to keep track of your hours each day on the PAR Supplement, but the PAR only requires the total amounts for each activity under each grant.
1
Navigate to your STC Outlook account.
2
Open your email titled "PAR Personnel Activity Report"
3
Click "REVIEW DOCUMENT" inside the email.
4
The web browser will open to DocuSign. Click "Continue."
Auto-Populated Employee Information
5
The PAR should auto-populate with information provided by your grant's Principal Investigator. Review each auto-populated field and - if necessary - make any changes by clicking on the field and inputting the correct information.
Self-Reported Activity
6
IF YOU WORKED GRANT FUNDED HOURS, select the correct "Grant ID" from the dropdown menu on Row 1.
7
Select the correct "Role" for your work from the dropdown menu.
8
Select the correct "Cost Objective" for your work from the dropdown menu.
9
Click the "Hours" field and input the total number of hours worked for the Grant ID, Role, and Cost Objective.
PAR Hours are organized by their Cost Objectives, not by day. For instance, if you spend 8 hours developing curriculum on Day 3, then 5 hours developing curriculum on Day 11, you input 13 hours total for developing curriculum.
10
Complete Rows 2-5 as needed to account for all Grant-Funded hours worked during the Reporting Period.
11
If your grant is not listed in the dropdown menu, select the "Other" option and complete the "Required - Fill in Grant ID" field.
12
Complete the Role, Cost Objective, and Hours fields.
13
IF YOU WORKED IN-KIND HOURS, select the correct "Grant ID" from the dropdown menu on Row 6.
14
Select the correct "Role" for your work from the dropdown menu.
15
Select the correct "Cost Objective" for your work from the dropdown menu.
16
Click the "Hours" field and input the total number of hours worked for the Grant ID, Role, and Cost Objective.
17
Complete Rows 7-10 as needed to account for all In-Kind hours worked during the Reporting Period.
18
FOR HOLIDAY / COLLEGE CLOSURE HOURS, select the correct holiday from the dropdown menu and input the total number of hours.
19
FOR LEAVE, select the correct leave from the dropdown menu and input the total number of hours.
20
FOR NON-GRANT DUTIES, input the total number of hours remaining after Grant Funded, In-Kind, Holiday / College Closure, and Leave hours have been included.
21
Answer the question: Is there any overtime included in this total?
If you answer "Yes" to overtime, you will not be able to complete this form. Please go back through your hours and remove any overtime you included.
22
Click "Sign" to place your signature on the PAR.
23
Click "Finish"
24
Your PAR is completed and sent to your Principal Investigator and Grant Manager for review and signature. A completed copy will be emailed to you when all signatures are in place.
