Receipts - Create a Receipt

Joanne Miguel
33 steps
3 minutes

Accountabilityone

#### Navigate to **ACCOUNTING > Receivables > Receipts**

Click **New Receipt**

Enter the following information.\ \ **Master Client -** Enter or select the Master Client the receipt relates to a specific client

**Receipt No. -** The **RECEIPT NO** will default to the next number in the sequence, edit this if required

**Client Payment No. -** Enter the **CLIENT PAYMENT NO** in this field or else leave blank

**Client Payment Method -** The **CLIENT PAYMENT METHOD** will default to the previous entry for this field, edit this if required

**Office -** The **OFFICE** will default to the default Office of the client , edit this if required.

**Description -** Enter a **DESCRIPTION** of Receipt in this field, if required

**Date -** Enter the **DATE** of the receipt. This will default to today’s date and drive the Accounting Month and Year.

**Bank Account -** Enter or select a Bank Account

Users can override the Accounting Year and Accounting Month checking the **OVERRIDE ACCOUNTING YEAR/MONTH** box\ \ By default the currency will be the Master Clients original currency. To change the currency, select the currency hyperlink (in this case SGD) and select the appropriate entry.

Click **Save**.

Receipt Invoices

Select the **Receipt Invoices**

A page will display all the invoices that have an outstanding balance for this client, as well as any ‘on account’ receipts previously entered that have not yet been allocated to specific invoices.

Select the invoice the client has paid with this receipt

If the amount received is less than the outstanding balance for the invoice, change the amount.

If there is a Withholding Tax amount on the invoice line and you want to edit this, then change the amount in the **WHT AMOUNT** column

Select **Save & Close**

Receipts on Account

For amounts received which are not related to a client invoice, but should be credited against the Receivables account for the client, click the **Receipt on Account** button.

Enter the **AMOUNT** received and **DESCRIPTION** of the receipt.

- The AMOUNT is the total of the receipt. - The DESCRIPTION of the receipt will appear on the Aged Receivables report.

Select **Save & Close**

#### **Enter a Receipt that does not relate to a client invoice or is not a receipt on account** If you have a receipt that is not related to a Client invoice or is not a receipt on account ie will be processed to a GL account eg a rebate or interest do the following.\ \ Check the box to the far left of the screen

Enter or select the **GL Account No.**

Enter the amount received in the **Sub Total** column

Select a **Tax Code**

Click on the **Override Tax** box if the taxes need to be overridden

Select **Save**

Select the page icon to further dissect the transaction - allocate it to another **OFFICE**, **EMPLOYEE** and or **DEPARTMENT**

Enter the dissection details needed

Select **Save**

Click **arrow back.**

Select **Save**

Select **Post**

Receipts - Create a Receipt

Joanne Miguel
33 steps
3 minutes

Accountabilityone

#### Navigate to **ACCOUNTING > Receivables > Receipts**

Click **New Receipt**

Enter the following information.\ \ **Master Client -** Enter or select the Master Client the receipt relates to a specific client

**Receipt No. -** The **RECEIPT NO** will default to the next number in the sequence, edit this if required

**Client Payment No. -** Enter the **CLIENT PAYMENT NO** in this field or else leave blank

**Client Payment Method -** The **CLIENT PAYMENT METHOD** will default to the previous entry for this field, edit this if required

**Office -** The **OFFICE** will default to the default Office of the client , edit this if required.

**Description -** Enter a **DESCRIPTION** of Receipt in this field, if required

**Date -** Enter the **DATE** of the receipt. This will default to today’s date and drive the Accounting Month and Year.

**Bank Account -** Enter or select a Bank Account

Click **Save**.

Receipt Invoices

Select the **Receipt Invoices**

Select the invoice the client has paid with this receipt

If the amount received is less than the outstanding balance for the invoice, change the amount.

If there is a Withholding Tax amount on the invoice line and you want to edit this, then change the amount in the **WHT AMOUNT** column

Select **Save & Close**

Receipts on Account

For amounts received which are not related to a client invoice, but should be credited against the Receivables account for the client, click the **Receipt on Account** button.

Enter the **AMOUNT** received and **DESCRIPTION** of the receipt.

- The AMOUNT is the total of the receipt. - The DESCRIPTION of the receipt will appear on the Aged Receivables report.

Select **Save & Close**

Enter or select the **GL Account No.**

Enter the amount received in the **Sub Total** column

Select a **Tax Code**

Click on the **Override Tax** box if the taxes need to be overridden

Select **Save**

Select the page icon to further dissect the transaction - allocate it to another **OFFICE**, **EMPLOYEE** and or **DEPARTMENT**

Enter the dissection details needed

Select **Save**

Click **arrow back.**

Select **Save**

Select **Post**